Jobs at International Rescue Committee

Job Overview/Summary:  

• Are you highly organised and people focused? Do you want a multi-faceted and exciting role? This could be the role for you! 
• We are a global department spanning more 35 staff in more than 10 locations. We provide Monitoring, Evaluation, Accountability and Learning support, technology, training, and other tools to our colleagues in 35 countries, six regions and five technical units. 
• The Department Manager provides critical support to the team. They will be responsible for the smooth and efficient management of the our core business processes. 

Major Responsibilities: 

Communication and Knowledge Management (30%)

•  Design and maintain our intranet pages and other communication material with new information and resources. 
•  Proactively share tools, success stories and learning with our colleagues across IRC, including through webinars, communities of practice, blogs. 
•  Ensuring the coordinated planning, delivery, and dissemination of work with other IRC teams, seeking out synergies and opportunities to collaborate wherever possible.
•  Draft and copy edit team communications 
•  Lead periodic updates to key departmental resources 

Project Support (25%)

•  Support projects, including meeting support (scheduling, agenda setting, notetaking), updating work planning and task management software, copy-editing documentation and drafting and sharing project communications.

Portfolio Management (20%)

•  Support the development of a department roadmap, ensuring our team and colleagues in other departments have a clear view of current work items and progress.
•  Compile and share progress project updates 

Unit Management (15%)

•  Collaborating closely with the Team Administrator, organize  the day to day running of the department, such as procurement, expense management, translation, staff onboarding, routine team meetings and distribution lists.

Event Management (10%)

•  Lead logistical planning of occasional large events and workshops. 

Position Reports to: Senior Director, Measurement Unit

Position supervises: Team Administrator

Job Requirements: 

•  Bachelor’s degree, preferably in a related field (or equivalent additional work experience). 
•  3 years related work experience. 
•  Experience of knowledge management and internal communication.
•  Outstanding administrative skills, with a proven ability to handle and prioritize multiple streams of work.
•  Proven writing and editing skills: the ability to draft memos & letters and edit reports and proposals. 
•  Excellent computer skills: MS Word, Excel, file sharing and intranet packages.
•  Language skills, especially French, Spanish or Arabic would be an advantage.
   

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Job Overview: 

• As a member of both the Global Finance Team and the Emergencies and Humanitarian Action Unit, the Deputy Director of Finance provides the leadership and management vital to ensure that EHAU has the appropriate financial infrastructure and systems in place in emergency responses to support the strategic vision and mission of the organization. They will contribute to the development of all responses’ strategic and operational plans and be accountable for ensuring and monitoring delivery against the financial plans through targeted and comprehensive financial analytical review. The Deputy Director is responsible for supervising the financial and accounting management of all EHAU-led responses, and when required, within the EHAU department.   Emphasis will be placed on maintaining financial management practices and systems that are aligned with U.S. and local laws as well as donor requirements, but that are also conducive to the effective implementation of emergency responses/country programs.  They will have responsibility for all aspects of strategic and operational finance across EHAU, conforming to IRC’s financial control environment and CFO standards and objectives.
• The Deputy Director will have dual reporting to the Director of International Finance and the Director, Finance & Fundraising in Emergencies. The Deputy Director will also serve as a technical advisor to the ERT Deputy Directors and roster Finance Controllers when they are on deployment.

Major Responsibilities:

Strategic Planning & Analysis

•  Provide financial information which supports the VP, EHAU in making business decisions in line with IRC, Regional & Response strategies
•  Provide strategic analysis on the overall financial health of all ongoing emergency responses to the VP, EHAU and HQ Finance and collaborate across the regional teams when needed and with responses on corrective actions and support plans
•  Contribute and provide feedback to the development of response/s Strategic Annual Plans and annual operating budgets.

Financial Management Oversight

• Provide high-quality financial and accounting support to IRC to ensure the following for all emergency responses:
•  Accurate and timely recording of accounting transactions including regular review of Response office transactions and balance sheet accounts
•  Ensure Response offices perform month-end close using tools and resources provided by Global Finance.
•  Financial controls are in place and adhered to by implementing the EHAU minimum standards in a Response established in the EHAU Finance Handbook
•  Compliance with IRCs financial standards
•  EHAU SMT and Global Finance leadership have visibility on financial health 
•  Internal financial reports are prepared and reviewed, and ensure that management at headquarters and the regional (if applicable) and response level are kept abreast of financial-related issues
•  Provide technical guidance and support as requested
•  Ensure new Emergency Finance staff are trained in Integra and PowerBi
•  Ensure timely dissemination of new initiatives and policies to the responses and monitoring of implementation
•  Develop expertise and maintain current on the rules and regulations of all donors, providing guidance and mentorship in the area of donor compliance
•  Play an active role in the allocation and management of Emergency funding to country programs and the ERT

Financial Systems & Business Operations Improvement

•  Contribute to discussions on financial policy issues including the maintenance and development of strategic finance policies and SOPs
•  Align regularly EHAU Finance Handbook with Global Finance SOPs
•  Maintain the EHAU Integra Roadmap guide with new upgrades from Integra
•  Liaise with and support the Integra Technical Team to setup and upgrade 7NOC Legal Entity making it ready to use in Emergencies
•  Keep up to date and ensure organisational reporting tools such as PowerBi are used in Responses to drive efficiency
•  Serve as Integra Super-User and support the roll-out of the new system, to responses, which will include training and technical support
•  Ensure EHAU Finance Invoice and payment processes are maintained by providing support and guidance on documentation, system approvals and workflows, vendor issues, etc. 
•  Make sure Otis approvals for budgets, partners, and amendments are handled swiftly to increase speed and efficiency for the field team
•  Ensure EHAU Finance Invoice and payment processes are maintained by providing support and guidance on documentation, system approvals and workflows, vendor issues, etc.

Regional Finance Support and Risk Mitigation

•  Conduct periodic support visits to the responses/following an approved scope of work
•  Review non-USG final financial reports, and European donor financial reports, related to the responses, prior to submission to either the donor, IRC Germany or IRC-UK
•  Respond to ad hoc requests made by the Director, Funding & Finance in Emergencies, Director of International Finance, EHAU VP, Regional VPs or the responses
•  Support and guide new EHAU initiatives like the RUTF mechanism and ensure CO have full understanding to implement
•  Monthly Reviews of the financial health and risk identification shared with the VP EHAU for action
•  Proactively identify potential risks and develop mitigation strategies in conjunction with the VP EHAU
•  Internal/External Audit closure and corrective action plan development and tracking associated with the responses
•  Attend all audit opening and exit meetings for audits conducted in EHAU responses
•  Perform the final financial review of the proposal document, related to EHAU responses prior to approval and submission to the donor

Key Working Relationships 

• Position Reports to:  VP, International Finance & Sr. Director, Funding & Finance in Emergencies (Management in Partnership)
• Position directly supervises:  Direct supervisor of three ERT DDFs. Technical advisor to roster finance staff (when on deployment)
• Works closely with:  ERT Deputy Directors Finance, ERT Country Directors, Global Finance staff, as well as regional counterparts in AMU, GSC, HR, IT and other functional departments.  

Requirements

•  Bachelor’s Degree in Accounting or Finance - Master’s Degree, CPA or equivalent experience a plus
•  Substantial progressive finance/accounting experience in the non-profit sector
•  Previous work experience in a multi-cultural international environment abroad is highly desirable
•  Demonstrated familiarity with GAAP and proven general knowledge of Fund Accounting
•  Previous work experience with a major general ledger software package – experience with MS D365 preferred
•  Proven knowledge of US Government and European Union regulations highly desirable
•  Excellent communication skills, including the ability to communicate effectively in a multi-cultural environment and diplomatically manage collegial relationships
•  Solid organizational skills: the ability to be flexible and work well under pressure in a fast-paced team environment
•  Flexible work demeanour: the ability to work productively in a team environment & independently and ability to meet unexpected demands
•  Strong Computer skills: facility with MS Word, Excel, various accounting software, and email/internet software
•  Proven ability to thrive in a matrix management environment
•  Ability to present complex financial information in a succinct and compelling manner
•  Experience of solving complex issues through analyses, definition of clear way forward and ensuring consensus
•  The ability and willingness to travel to emergency responses/Field Offices up to 20% of the time
•  Multi-language skills preferable