Vacancies at International Rescue Committee

Job Overview:

The Department Manager’s primary responsibility is to provide high-quality, core administrative support to the Chief GEDI Officer in continuing to build an effective and performance-focused team. The position is responsible for managing a range of administrative and logistical support services including budgeting and tracking departmental expenses, data reporting and analytics, scheduling, managing administrative processes, facilitating communication, and coordinating travel arrangements. The Department Manager will also develop, direct and execute special projects as commissioned by the Chief GEDI officer – these may be cross-functional or specific. A critical part of the role is operating as the pro-active, visible leader to ensure the smooth operation of the GEDU Unit.

Major Responsibilities

Administrative and Logistical Management

• Manage the daily workflow of the Chief GEDI Officer, including scheduling, coordinating travel and managing appointments.
• Evaluate and prioritize requests against the GEDI Unit strategic priorities and proactively identify opportunities to increase the team efficiency and effectively.
• Serve as a liaison between the GEDI unit and key partners and oversee follow ups through to completion.
• Ensure a cohesive department culture by designing, developing and implementing effective communication strategies and communicating regularly with GEDI staff.
• Develop and maintain the collective GEDI unit filing system to support effective knowledge management.
• Support GEDI Unit’s events, including conferences, advocacy events, and annual Unit retreats.
• Provide general administrative support needed to the GEDI Unit team.
• Ensure hyper support for the GEDI Unit including being visible and approachable for staff and eagerly responding to requests for support;

Budget and Contract Management

• Work closely with the Senior Officer to review departmental monthly budgets and develop annual budget submission.
• Coordinate and administer the operating budget for GEDI Unit including forecasting and tracking expenses.
• Analyze the monthly budget vs. actual reports for the department in a timely manner and work with the finance department to resolve problems.
• Synthesize all GEDI Unit budget management issues and communicate for follow-up.
• Review and submit travel expense reports, purchase orders, contract payments and other finance transactions for approval via Integra, IRC’s procurement and expense management software; and ensure accurate coding.

Human Resources Management

• Maintain and archive the GEDI Unit’s HR records.
• Support the preparation and submission of all HR paperwork for new staff, or staff who are leaving or transitioning to another role.
• Support the onboarding of new staff by ensuring necessary materials are available, training new staff on IRC systems and processes and scheduling the orientation meetings as needed.
• Maintain a consistent inventory of team assets, org chart and staff roster, etc.
• Supervision of internship and or admin positions to provide administrative and communications support.

Development Opportunities

• Be part of a dynamic team comprised of deeply passionate and experts members.
• Develop your skills and knowledge on GEDI-related through regular deep-dive discussions with team members and/or internal/external events and trainings.
• Support GEDI Unit staff in the development of proposals for new development opportunities, including reviewing and contributing to concept notes, proposals and
  creating budgets
• Build on the design, development, and execution of critical GEDI initiatives impacting all part of the organization.

Job Requirements

Experience:

• Minimum 3 years of full-time professional work experience, with at least 2 years of experience working in a comparable role.
• Experience working with Gender equality, Diversity and Inclusion or with team leading on workplace culture change is a plus.

Demonstrated Skills and Competencies

• Exceptional organizational and admin management skills, with a proven ability to manage and prioritize multiple streams of portfolios with attention to detail to identify and address multifaceted business needs.
• Must have excellent discretion, judgment, tact, initiative, creativity, critical thinking, and self-motivation.
• Ability to work independently and deliver on complex, sensitive initiatives in a face paced environment.
• Excellent budget management skills, including experience tracking expenses and developing spending plans.
• Excellent interpersonal skills, including the ability to communicate complex initiatives clearly and engagingly
• Service-orientation and flexibility, commitment to help and support
• Proven writing and editing skills: the ability to draft memos & letters and edit reports and proposals.
• Highly versatile and flexible, with a high degree of comfort changing and refining priorities and results.
• Creative problem-solving skills, with the proven ability to advocate and gain support from others for new ideas.
• Excellent computer skills: MS Word, Excel, PowerPoint, outlook, and file sharing.
• Excellent ability to adapt to, and work seamlessly with, different personalities and communication styles.
• Ability to create a team atmosphere and sharing across a global context and to maintain positive working relationships at all organizational levels
• Understanding of Gender equality, Diversity equality and inclusion mainstreaming practices for program and organizational change processes, with some proven experience a plus.
• Demonstrated interest in the humanitarian sector and the IRC’s mission

go to method of application »

Job Overview:

Upon request, the Roving Finance Controller provides technical assistance to field programs and staff in matters of financial processes & procedures and will therefore be deployed to IRC field offices in various countries on a temporary basis. This position includes constant international travel to developing countries and requires high flexibility in terms of physical movement from country to country and duration of assignments.

Major Responsibilities:

• Temporarily assume the position of the country or program office’s Deputy Director Finance until permanent staff can be identified and trained (including);
  • Closely monitors financial activities and advises the Country Director on the financial performance of the office, issues with internal controls or financial management
  • Ensures monthly balance sheet reconciliations are completed on a timely basis
  • Manages the finance department activities and schedules to meet the financial reporting requirements and deadlines specified by headquarters and donors
  • Ensures in-country internal control reviews of operations are regularly undertaken
  • Facilitates external, internal, donor or government audits
  • Maintains current knowledge of local government requirements related to finance and complies with tax and other legal requirements
• Deploy to country or program offices to act as a surge finance staff, lead budget developments, and contribute to other financial activities as needed
  • Oversee the preparation and revision of grant proposal budgets; supports programs with guidance on costing and inputs in creating budgets for submission
  • Prepares and maintains the country’s annual operating budget; ensures cost coverage for in-country operating costs and updates the operating budget regularly
  • Presents and facilitates the review of actual to budget expenditures with the Country Director and program managers
• Assist field offices with onboarding for the new Deputy Director of Finance and/or Finance Manager as required
• Provide training and support to financial and non-financial staff regarding IRC financial procedures and internal controls
• Work with the Regional Finance Directors, Deputy Director Finance and Country Director to develop the job descriptions and Terms of Reference (TOR) of various finance field positions
• Meet with the respective Country Director and Deputy Director, Finance at the beginning and end of each assignment to discuss terms of reference and the outcome of the deployment
• Assist with the rollout of IRC's new ERP system
• Maintain up-to-date knowledge of changes in IRC financial policy and financial systems
• Assist HQ finance with other duties as required

Job Requirements:

Work Experience:

• Minimum 6 years of progressive NGO accounting experience in an international development environment
• Bachelor’s Degree in Accounting, Finance, or Business Administration; Master’s Degree a plus

Demonstrated Skills and Competencies:

• Fluency in English and Spanish is required. Additional fluency in French is a plus
• Ability and willingness to travel to different Country Programs as needs arise
• Detailed knowledge of fund accounting, procurement and financial management of USAID and UN cooperative agreements
• Ability to present sophisticated financial information in a succinct and compelling manner, and to solve complex matters through the use of analyses, data-sharing, and cooperation

Preferred experience & skills:

• Professional finance certification is highly desirable (e.g. CPA/CA)
• Experience within a humanitarian emergency setting is highly desirable
• Knowledge of US Government, European Union, and United Nations donor reporting regulations highly desirable
• Previous work experience with a major general ledger software package – experience with MS D365 preferred
• Highly reliable and flexible approach to professional responsibilities: the ability to change course at a moment’s notice yet remain focused and productive, as well as the ability to work independently and as part of a team
• Excellent communication, interpersonal, and diplomatic skills: the ability to effectively liaise with colleagues in diverse multicultural environments
• Solid organizational skills: the ability to be productive under pressure in a fast-paced team environment
• Strong digital literacy: facility with MS Word, Excel, various accounting software, and email/internet software
• Demonstrated ability to thrive in a matrix management environment