Vacancies at International Rescue Committee

Job Purpose/Objective

The Finance Officer will be responsible for ensuring IRC systems and procedures of internal controls are followed when committing financial transactions in the field office and assist the Finance Manager in financial matters in the field office. The position will supervise a Finance Assistant. The position will be responsible for among other duties; Review bank and integra reconciliations and monitoring balance sheet accounts, processing of non-PO payment, preparation of cash forecast, Support in BVA preparation and grant monitoring. staff training and capacity building.

Key Responsibilities

Field Finance Reporting and Auditing.

• Responsible for preparation of non-PO invoices journals and submission to the workflow for review and approval.
• Coordinate with Human resources department to ensure the incentive payroll is timely submitted to Finance by 20th, of every Month for review and proper allocation is done to ensure the available grants are proportionately charged.
• Responsible for running the balance-sheet accounts and reconciling on timely manner. Follow up and monitoring outstanding
• Advances and Payables for timely liquidation.
• Any long outstanding balances to be brought to the attention of the Finance Manager for further action.
• Support the Audit focal person during Audit procedures by Internal and External Auditor.
• Ensure all program advances are accounted for as per advance policy.
• Review and confirm the filling system is properly organized in the folder for easily accessible and reference.
• Review of taxation schedule for per-diem prepared by Finance Assistant to ensure the information is properly captured and accurate before submission to Nairobi for payroll deduction by due date.
• Support Finance Manager in preparing BVA/Monitoring and participated during BVA review meeting.

Integra System Payment Processing.

• Reviewed and ensure approved vendor invoices and non-invoice processed by Finance Assistant are posted on integra system.
• Review and ensure that all supporting documents are fully signed and sequentially filed.
• Coordinate with all relevant staff to ensure that the outstanding POs are invoiced and accurately paid in time.
• Create and Upload Dynad journals entries arising from balance sheet account reconciliations and any other reclasses and submit to Finance Manager.
• Prepare payment Journal greater > USD 10K of invoice including incentive payroll and payment journals and submit to the workflow for approval and ensure timely posting and settlement is done.

Bank & Cash management.

• Responsible for reviewing bank reconciliation statement prepared by finance assistant to ensure its accuracy.
• Work with relevant departments to provide the necessary information to help us develop accurate cash forecasts and ensure adequate cash is available for field operations.
• Monitoring cash usage, requirements and regularly informing finance manager or field coordinator on the liquidity position.
• Review and ensure MPESA payment statement is reconciled with Integra Mobile money account and report unreconciled item to finance manager and relevant staff.

Staff Support, Training, and management.

• Daily supervision and review of other tasks of finance assistant for efficiency & effectiveness.
• Support the finance manager to create and sustain a healthy finance team environment of mutual respect and accountability where team members strive to achieve excellence.
• Provide integra users/members with capacity support, information, tools, and other resources to improve performance and achieve team/organizational objectives.
• Provide other support to volunteers, interns and other staff as may be necessary.

Minimum Qualifications:

• Knowledge of Excel and ERP system an added advantage.
• Working knowledge of accounting software such as Microsoft 365 a plus
• Ability to work under pressure and meet deadlines and be well organized.
• Ability to carry out work with a high degree of integrity and maintain confidentiality.
• Strong communication skills
• Any other duties as may be assigned by supervisor.
• Be adaptable and flexible with a view to taking on board new tasks and new assignments in due course.

Required Qualifications:

• Bachelor’s degree in accounting, Finance or CPA-II.
• Computer literate with significant experience in excel, accounting packages & Integra accounting system will be an added advantage.
• The candidate should be mature, with a stable personality and ability to maintain confidentiality.
• Minimum working experience of 3years in the same capacity.

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Job Purpose/Objective

Under the direct supervision and technical guidance of the RH/CHP Manager, Health promotion and prevention officer will be responsible for the implementation of an integrated Community health promotion and prevention program. He/she will play a critical role in promoting integrated service delivery at community level for community-based disease surveillance, reproductive health, immunization, nutrition, school health, environmental health, WASH, GBV and psychosocial support for mental health.

The position holder will coordinate with the sub-county health department to strengthen the community health system to support service demand generation, improved service uptake and quality of care at the link health facilities in her/his area of jurisdiction. S/he will be responsible for strategic planning, coordination, implementation, monitoring, and evaluation of strategies and interventions for the program activities. S/he should be knowledgeable and skilled in public/ community health and with practical experience in implementation of community health specific strategies/activities that support achievement of project targets.

Key Responsibilities

Technical Leadership and Accountability:

Provide overall technical oversight and leadership in the Planning, Implementation, Monitoring, Evaluation and Learning of all community interventions within their area of jurisdiction ensuring that program interventions are of quality and meet the SPHERE and donor standards, and donor targets and expectations are met within the required timelines.

• Coordinate implementation; of all community level health service delivery (Child survival, SRH, Nutrition) school health, WASH, Environmental health and mental health interventions through the community health workforce: plan and implement all activities that are budgeted for within the specified timelines including trainings, household mapping and registration, household visits, community dialogue and action days, integrated outreaches,
• Coordinate all community mobilization and sensitization interventions: In collaboration with the community health workforce conduct forums with key opinion and community leaders, including the Community Health Committees, community health promoters, block elders, and clergy in the program area. Inform the community about the program's existence, purpose, and benefits to their communities, as well as the broader county, country, regional, and global impact.
• Capacity building of the Community Health Workforce: Support in identifying training needs, plan and implement training and refresher trainings and on job trainings for the community health workforce i.e. CHPs, CHCs, teachers and champions on all community health technical modules in line with the CHS and school health training package and other program specific modules.
• Community health workforce supervision and performance monitoring: lead the recruitment of and setting of performance targets for community health promoters and carry out monthly field-based supportive supervision and check-ins to measure and review progress.
• Manage the community-based health information system: ensure availability of relevant data collection tools, support CHPs in data collection, compile and analyze data from the community health unit and submit the information for reporting. Collate information the reports and display it at strategic sites to enhance dialogue at the household and community level.
• Data review and analysis: Review and analyze data for performance monitoring. Apply the data for decision making.

MEAL & Knowledge management

• Support the Monitoring, Evaluation, Accountability and Learning (MEAL) team and other project staff in monitoring and evaluation of project activities including preparation of monitoring reports, documents and lessons learned.
• Provide mentorship/OJT to the community health workforce.
• Carry out regular program monitoring of community interventions and attend review meetings.
• Develop weekly, monthly and quarterly progress reports in line with the workplan and ensure timely submission to program manager.
• Identify, document and share lessons learnt, best/promising practices, case studies, human-interest stories, with MEAL Unit for onward submission to IRC, partners, and donors.
• Participate in periodic program performance reviews and program evaluations i.e. Quarterly, Semiannual, and annual reviews.

Representation of IRC Kenya

• Represent the International Rescue Committee in relevant internal and external fora including donor meetings whenever called upon
• Work with partners to further the mission of the International Rescue Committee in serving those in need of its services

Practice of IRC Values

• Integrity: s/he will uphold the highest standards of honesty and ethical conduct while representing IRC.
• Service: s/he will be expected to consistently and responsibly deliver exceptional service for IRC clients.
• Accountability s/he will drive ownership of IRC endeavors, always delivering with diligence and be held accountable for results to IRC donors and clients.
• Equality s/he will strive for equitable access to opportunities and services for all IRC clients and colleagues.

Key Working Relationships

Internal

• Work in collaboration with other IRC programs (Health, WPE, Nutrition, Julisha and Protection) for proper implementation of the project.

External

• Work with UNHCR health team, implementing partners, Sub/County health departments, refugee and host communities.

Complexity

• Requires skills for collaborative work within the health service delivery and education teams at IRC as well as with different operation functions, stakeholders and partners in his/her area of jurisdiction.

Minimum Qualifications:

• University degree in Public health, Environmental health or Community Health with a minimum of 3 years of experience in health programming within an NGO. Or
• Diploma in Public Health, Environmental Health or Community Health with a Minimum 6 years of experience in health programming within an NGO.
• Experience working with or supporting the MOH in implementing the Kenya Community Health Strategy and Community Health Policy is a MUST have.
• Experience in training, capacity building, community mobilization within the development context is desirable.
• Should demonstrate strong leadership and interpersonal skills with ability to build and maintain strategic relationships with a wide range of stakeholders i.e. teammates, supervisor, partners, donors, government and non-state actors.
• S/he should have a very good understanding of how the MOH and county health department’s function.
• Experience in community health systems strengthening approaches to enhance community facility linkage, improve demand generation and uptake of services in link health facilities.
• Thorough knowledge and understanding of the Kenya Health policies and system
• Demonstrated IRC’s core values of accountability, integrity, service, and equality.

Skills

• Ability to design community engagement and BCC strategies to foster positive change and sustainable impact in the community.
• Demonstrated expertise in collaborating with communities that have varied cultural traditions and low literacy rates.
• Demonstrated ability to lead and work effectively in a team
• Demonstrated problem solving skills, creativity and innovativeness.
• Expert knowledge of English is essential and proficiency in Somali is desirable.
• Skilled at managing workload and prioritizing work in multi-task environment with frequent interruptions and challenging timelines.
• Excellent written and oral communication skills.
• Proficiency in computer skills; Microsoft Office (Word, Excel, Power Point, and e-mail).