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  • Posted: Sep 14, 2024
    Deadline: Not specified
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    Sama is the global leader in ethical data annotation and model evaluation solutions for computer vision, generative AI and other major applications of artificial intelligence. Our solutions minimize the risk of model failure and lower the total cost of ownership through an enterprise ready ML-powered platform, actionable data insights uncovered by proprietary algorithms, and a highly skilled on-staff team of over 5,000 data experts. 25% of Fortune 50 companies, including GM, Ford, Microsoft and Google, trust Sama to help deliver industry-leading ML models.
    Read more about this company

     

    Administrative Coordinator

    Key Responsibilities

    • Ensure all administrative critical services are running smoothly and escalate problem areas on time.
    • Manage all outsourced critical services.
    • Ensure scheduling of staff transport is done in a timely and precise manner.
    • Receive communication from external parties and ensure it gets directed to the relative department and where required provide feedback.
    • Ensure reconciliation of meal and transport deductions is done on time and any errors are rectified before payroll closing.
    • Verify and reconcile all admin related vendor invoices and liaise with Finance for payment.
    • Maintain records for stock levels of office supplies and liaising with Procurement Team for purchase.
    • Facilitate planning of logistics for all company events including sitting on planning committees where required.
    • Work closely with all other departments to ensure that the admin department provides a clean, safe and friendly working environment to all staff at all times.
    • Work with the IT department to create and manage a meeting room scheduler including managing access to restricted areas.
    • Create and provide periodic and ad hoc reports.
    • Manage and supervise the Admin Assistant Team.
    • Any other duties as may be assigned from time to time.

    Minimum Qualifications

    • Degree in Business Administration or equivalent.
    • Proven minimum of 2 years supervisory experience in a reputable organization.

    Good To Have

    • Experience with MS Office applications with strong proficiency in MS Word and MS Excel
    • Solid knowledge of office procedures
    • Knowledge of people management skills
    • Flexible to work various shifts

    go to method of application »

    Administrative Assistant

    Key Responsibilities

    • Work closely with the Administrative Coordinator to ensure that outsourced administrative services are running smoothly.
    • Ensure the office is cleaned well and on time.
    • Purchase office supplies and consumables on time and maintain tracker/ inventory of utilization of supplies.
    • Facilitate the smooth running of the meal and transport programmes by preparing employee lists for utilization of the services and being present during meal service and transport boarding
    • Handle logistics for staff activities such as team buildings and offsite meetings as required
    • Regular checks of facility to report and document any maintenance issues that may arise in a timely manner and ensure they are handled upon approval
    • Manage the office main reception including handling all visitors, incoming and outgoing calls and parcels/ packages
    • Work closely with the HR team to ensure all new staff are on-boarded within set timelines
    • Any other duties as may be assigned by supervisor

    Minimum Qualifications

    • Bachelor’s degree or equivalent
    • Proven experience as an administrative assistant or in a similar role
    • Proficiency with MS office Office Suite (Word, Excel, Power Point)

    Method of Application

    Use the link(s) below to apply on company website.

     

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