Contracts & Grants Officer at Centre for Health Solutions - Kenya (CHS)

Job Responsibilities

• Coordinate the development of sub awards, amendments and modifications in liaison with the Grants Manager and the program management team
• Verifying the accounting records and project expenses of the sub awardees to ensure accurate financial reporting and compliance with CHS and donor requirements.
• Maintain and update the quarterly pipeline report for the sub awardees and submit this for review by the grants manager
• Prepare and package cost share documentation and submit quarterly cost share reports for various grants as applicable.
• Monitoring management of disbursed funds by carrying out financial site visits and physical verification of assets in custody with the sub grantees
• Support sub grantees to comply with relevant local laws in the course of project implementation and training the sub grantees to understand the terms and conditions of the sub award.
• Support sub grantees during preparation for external project audits by ensuring document adequacy and their readiness.
• Carry out pre-award assessments for potential sub grantees and submit a pre-assessment report to the Grants Manager for review
• Provide budgeting support during grants proposal writing as well as costing annual work plans for various grants during program implementation
• Assist and support sub grantees on successful close out procedures as per donor requirements and CHS policy

Qualifications

• A Bachelor’s degree in Business Administration, Finance, Accounting or its equivalent.
• Professional qualification in CPS (K) or a diploma in LLB will be an added advantage.
• Three years relevant experience in sub award, grants management and reporting within the NGO sector
• Experience in working with county health structures and US government health-funded programs
• Excellent writing, communication interpersonal skills and a proven ability to work in a team
• A good understanding of budgeting, financial accountability and financial reporting and general numeracy.
• Basic computer skills in word processing, spreadsheets, power point presentations, and the Internet.