Multiple Job Opportunities at Centre for Health Solutions – Kenya (CHS) - 8 Positions

Monitoring & Evaluation Officer  Job Responsibilities

• Act as a link between CHS and CHMTs on all health data related issues.
• Provide technical support to CHS-supported health facilities in collection, collation, analysis and reporting of health information to relevant stakeholders using national reporting systems
• Contribute in the review and/or development of monitoring and evaluation tools and systems that are responsive to data needs
• Organise and/or participate in M&E related capacity building activities targeting CHS staff; health facility staff; and other stakeholders
• Work closely with other CHS staff and stakeholders to strengthen systems for monitoring patient outcomes; monitoring quality of care; tracing patients who default; data quality assurance; and data collection, collation, analysis and dissemination
• Provide expertise in developing and/or review of indicators for monitoring and evaluation of program performance
• Ensure timely and proper implementation of the Ministry of Health’s (MoH) monitoring and evaluation guidelines including roll out of new tools in all CHS-supported facilities
• Strengthen data utilisation for decision making at facility and county level
• Participate in research studies that may be undertaken by CHS or any of her collaborating partners
• Provide technical lead in quarterly data feedback to county health management teams and health facilities
• Participate in joint quarterly support supervision of health facilities by CHMTs and CHS
• Provide advice to MoH through participation in relevant technical working groups
• Document best M&E practices and disseminate the same to relevant stakeholders
• Provide lead in timely collection, cleaning and reporting of quarterly and other routine data to donors and other stakeholders
• Respond to ad hoc requests for collection and analysis of data when need arises
• Participate in regional and national stakeholder’s forums or conferences on health and give presentations during these meetings.

Qualifications For Monitoring & Evaluation Officer  Job

• A bachelor’s degree in public health, biostatistics, statistics, monitoring and evaluation, social sciences or an equivalent academic qualification from a recognised institution
• At least three years experience in monitoring and evaluation of HIV/AIDS care and treatment, PMTCT, TB/HIV and HTC programs in Kenya

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Data Manager Job Responsibilities

• Ensuring mentorship of CHS staff and facility staff on the use of the system for effective and timely update of the system.
• Start-up and implement computerisation in new sites identified by the M&E Advisor
• Providing oversight for successful data management including support of computer application/database development that will ensure management, organization, storage and easy access of information from care and treatment sites supported by CHS
• Supporting collection, cleaning and data entry
• Tracking and managing the flow of facility level/patient and other data to and from CHS-supported facilities
• Ensuring completeness, accuracy and consistency of the data so that it meets standards of quality expected for reporting
• Supervising installation of the system into computers at sites
• Conducting database audits according to SOPs
• Monitoring the performance of the database and improve its tools and services effectiveness

Qualifications For Data Manager Job

• Bachelor’s degree or equivalent in computer studies, statistics, epidemiology or mathematics
• At least two years relevant experience and advance skills in Ms Access application development & programming skills; EpiInfo, SPSS; Data quality assurance; Ms Office
• Familiarity with database management system and principles
• Familiarity with data coding of SOP and coding dictionaries
• Excellent data management and computer programming skills using Visual Basic/SQL

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Job Responsibilities

• Consolidating monthly, quarterly and annual donor reports and reconciliations for donor funded projects in the region
• Ensure financial compliance with the donor contracts for projects assigned and all projects;
• Preparing and submitting donor reports for assigned projects
• Support fundraising by getting involved in proposal writing and budget development
• Coordinating management of the partners working in various projects in terms of partnership assessments, grants advancing & follow up and capacity building
• Evaluating and processing cash requests for all projects and ensuring funds are available for project implementation
• Ensuring proper filing of all project documentation
• Reviewing partners financial reports and documentation
• Carrying out grants management induction for all new staff and grants management training
• Supporting external and internal audit for donor funded projects as well as partners
• Any other lawful duties that may be assigned from time to time.

Qualifications 

• Have a Bachelor of Commerce degree or Business Administration or its equivalent from a recognised University
• Is a CPA (K) holder or its equivalent
• Training in donor grants management and reporting will be an added advantage
• Minimum of five (5) years’ relevant work experience in an INGO
• Have demonstrated high understanding of finance and accounting matters
• Have rich experience in program and projects financial management

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Job Responsibilities

• Implementation and interpretation of Human Resources policies, procedures
• Capturing of employees information in the human resources information systems
• Facilitation and recruitment, selection, promotion, induction, disciplinary and termination processes in the organisation
• Maintenance of staff contractual documents
• Coordinate general staff meeting and maintenance of open communication culture
• Administration of employee pension schemes and gratuities
• Management of leave, attendance (timesheets) and interdepartmental transfer
• Provide monthly input into the payroll for salary processing ( new staff details )
• Participate in preparation of annual training calendar for staff and monitoring staff training
• Coordinate the implementation of employee welfare and wellness services including medical schemes, insurance, security, work life balance
• Implementation of organisation change processes for optimal and efficient delivery on organisation strategic plan
• Work with the HROD Manager to develop, promote facilitate and sustain an organisational with the organisation with all its constituents parts and partners

Qualifications

• Bachelors’ degree in Social Sciences/Human Resource Management or Business Administration or its equivalent from a recognised University;
• Diploma in HR Management or its equivalent from a recognised institution;
• Satisfactorily served as HR assistant or comparable position with similar responsibilities in similar organisations for a minimum period of three (5) years
• Good knowledge of Kenyan Labour laws and Employee Relations Systems

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Job Responsibilities

• Ensure documentation of all transport trips done.
• Ensure cleanliness, safety and security of the vehicle at all times
• Ensure compliance to traffic regulations.
• Ensure safe delivery of supplies to various facilities as and when required including loading and unload delivery goods
• Ensure proper documentation of all driving records (i.e. mileage and gas receipts)
• Performing simple vehicle maintenance (i.e. cleaning interior and exterior, taking vehicle for state inspections, filling tires with air, etc.)
• Ensure consistent communication with supervisor on vehicle performance and if there are any vehicle problems
• Ensure up to date insurance of the vehicle is maintained
• Ensure compliance to CHS travel and HR policy in relations to handing of the vehicles

Qualifications 

• Minimum KCSE qualification
• Valid Kenyan driving license Class ‘BCE’ free of endorsement
• Certificate in defensive driving
• A certificate of Good Conduct
• At least five years’ driving experience and good knowledge of the regions

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Job Responsibilities

• Ensure applications support including hardware/Software Installations and require monitoring of the organization Web Site by analyzing web site usage data from server logs or other sources.
• Receive and logs requests for support from ICT users and respond to the requests in a logical and prioritized manner.
• Within a broad area of competence, investigates problems and other requests for support and in consultation with the supervisor, determine appropriate actions to take. Helps to resolve problems (e.g. poor performance) and faults (e.g. system failure) occurring in the operation of hardware and software
• Within own area of competence, provides correct responses to requests for support by means of for example: making system modifications, developing work-arounds or site-specific enhancements, manipulating data, reconfiguring systems, changing operating procedures, training users or operations staff and producing additional documentation.
• Ensures all work is carried out and documented in accordance with required standards, methods and procedures.
• Liaising with Finance, Admin and Program departments to ensure integrated internal controls and full, auditable support documentation.
• Provide guidance and advice to staff on policy issues related to ICT equipment safety and maintain confidentiality and observe data protection guidelines of the organization.
• Monitors progress of requests for support and ensure users and other interested parties are kept informed.
• Takes corrective action to avoid or minimize delays.
• Monitors progress of requests for support and ensure users and other interested parties are kept informed.
• Takes corrective action to avoid or minimize delay.

Qualifications

• A minimum of a degree in Information Technology with practical skills in Information Management and ICTs.
• Proficiency in the use of ICT particularly in development of web‐based solutions, maintenance of websites and working with databases.
• At least three years experience in communication and ICTs.
• Excellent use of MS Office packages and office automation solutions
• Good organization, interpersonal, negotiation and high level of computer skills, including excellent knowledge of Microsoft Office applications and ERP systems.
• Enthusiastic individual who has a good understanding of all aspects of ICT,
• General knowledge of Microsoft applications who will assist in maintaining and supporting ICT systems, solutions and services across all the departments

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Job Responsibilities

• Coordinate the development of sub awards, amendments and modifications in liaison with the Grants Manager and the program management team
• Verifying the accounting records and project expenses of the sub awardees to ensure accurate financial reporting and compliance with CHS and donor requirements.
• Maintain and update the quarterly pipeline report for the sub awardees and submit this for review by the grants manager
• Prepare and package cost share documentation and submit quarterly cost share reports for various grants as applicable.
• Monitoring management of disbursed funds by carrying out financial site visits and physical verification of assets in custody with the sub grantees
• Support sub grantees to comply with relevant local laws in the course of project implementation and training the sub grantees to understand the terms and conditions of the sub award.
• Support sub grantees during preparation for external project audits by ensuring document adequacy and their readiness.
• Carry out pre-award assessments for potential sub grantees and submit a pre-assessment report to the Grants Manager for review
• Provide budgeting support during grants proposal writing as well as costing annual work plans for various grants during program implementation
• Assist and support sub grantees on successful close out procedures as per donor requirements and CHS policy

Qualifications

• A Bachelor’s degree in Business Administration, Finance, Accounting or its equivalent.
• Professional qualification in CPS (K) or a diploma in LLB will be an added advantage.
• Three years relevant experience in sub award, grants management and reporting within the NGO sector
• Experience in working with county health structures and US government health-funded programs
• Excellent writing, communication interpersonal skills and a proven ability to work in a team
• A good understanding of budgeting, financial accountability and financial reporting and general numeracy.
• Basic computer skills in word processing, spreadsheets, power point presentations, and the Internet.

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Job Responsibilities

• Ensure prompt and efficient initiation and reception of calls, identifying the caller’s requirements and referencing appropriately.
• Receive visitors promptly and direct them appropriately, providing information and assistance whenever possible.
• Ensure organization of the reception.
• Maximize the use of our meeting room resources by scheduling and coordinating meetings, trainings, and interviews through accurate maintenance of the electronic boardroom calendar in addition to organizing for catering where applicable.
• Oversee incoming and outgoing correspondence, including distributing as appropriate and tracking items for follow up.
• Make taxi arrangements for staff when requested and do a monthly reconciliation of the bills for payment.
• Provide assistance with photocopying and in house document binding in collaboration with the office assistant.
• Ensure proper management of PABX machine and maintenance of office extension list.
• Ensure timely processing of requests for the installation, transfer, repair and disconnection of system telephones in liaison with the ICT officer.
• Ensure that office utility bills are paid on time, including internet, telephone etc.
• Ensure accurate information sharing including recording of all invoices, correspondence and parcels received and dispatched.

Qualifications

• Bachelor’s degree in any business related field or its equivalent
• At least three (3) years progressive experience in office management preferably with a health-orientated NGO
• Proficiency in MS Office tools and office automation solutions
• Certificate in secretarial duties or front office operation is an added advantage