Office Administrator at Summit Recruitment and Search

The successful candidate will assist the CEO and Finance Manager with general administration of all types, including licensing and HR. He/she must have extensive knowledge of computers.

Key Responsibilities:

• Keeping clear and accurate records on licences such as Motor Vehicle, Driver guide etc
• Ensure other statutory procedures are kept up to date, eg: Office Fire Marshalls
• Ensure Office H&S committee is trained and meetings are held and minutes kept
• Make and follow any claims and/or lawsuits relating to insurance matters
• Assisting with flight and hotel reservations for marketing travel
• Manage messenger duties, courier items and postage
• Manage office cleaning staff and ensure all are properly cleaned and tidy
• Keeping record of accountable books and stationery
• Keeping stock of marketing materials and general office supplies
• Keeping Muster Roll updated daily
• Ensure all HR files are up to date and complete, with relevant forms correctly completed and signed, copy of PIN, photos, ID, dependents, etc
• Assist CEO and Finance Manager with recruitment, discipline procedures, and bi-annual assessment of staff
• Handle pension and medical insurance records
• Assist with Sacco records, forms and applications

Qualifications:

• Approx. 5 years business administration / P.A. / HR work
• Problem solver and solutions oriented
• Excellent communication and interpersonal skills
• Good analytical and organizational skills
• High level of integrity and honesty
• Self-driven and motivated with the ability to quickly execute tasks
• Tidy and very presentable
• Computer literate – Microsoft Word and Excel