Administration Officer at Catholic Relief

Roles for the Administration Officer Job

• Coordinate and report on activities and required resources to ensure cost efficient and quality service delivery from administrative support functions.
• Help ensure administrative systems, processes, and policies are in line with agency standards and donor and local law regulations.
• Serve as liaison for Human resources support for the project office.
• Engage with relevant external stakeholders (government officials, landlords, service providers, etc.) on assigned administrative matters and help ensure required authorizations and documents are up-to-date.
• Coordinate the efficient use of CP assets and rented facilities. Help ensure fully compliant procurement of office materials and asset management systems.
• Help identify safety issues and ensuring a safe and sound work environment.
• Coordinate the provision of travel and logistics support and services to staff and visitors. Coordinate event planning activities, including delegation visits, trainings and workshops.

Administration Officer Job Requirements

• Degree in Business Administration or relevant field required. Certification in Project Management and HR will be an added advantage.
• Minimum of 3 years work experience in administrative support functions, with increasing responsibility. Experience with a local or international NGO a plus.
• Knowledge of the USAID procurement, taxation of U.S. Government Foreign Assistance and travel related policies and procedures within Kenya.
• Experience in HR administration and processes
• Additional education may substitute for some experience.
• Experience and proficient skills in MS Office package (Excel, Word, PowerPoint, Visio) and information management systems.
• Supervisory experience preferred.