Finance and Operations Manager - Kisumu, Kenya at Winrock International

Position Summary:

The Finance and Office Administrator will provide the administrative and logistical support necessary for the implementation of the Sustainable Water for the Mara (SWM) Activity. SWM is an anticipated 3-year activity under the USAID-funded Sustainable Water Partnership (SWP) that will help Kenyan and Tanzanian stakeholders in the Mara River Basin to safeguard adequate quantities of acceptable quality water for human well-being, ecosystem services, livelihoods and socioeconomic development. The Finance and Office Administrator will be based in Kisumu, Kenya.

ESSENTIAL Responsibilities:

Finance

• Provide day to day oversight of and maintenance of financial and accounting aspects of program operations

• Manage all bookkeeping, bank accounts and cash flow to ensure sufficient funds are available for effective and efficient project implementation

• Submit monthly expense reports and cash flow statements; prepare and submit projections for monthly cash needs to Winrock’s Headquarters Office

• Review local sub recipients’ financial reports, monitor compliance with USAID regulations

• Prepare monthly payroll and related taxes, including the recording of applicable benefits

• Work with Winrock Home Office to prepare quarterly financial reports to USAID

• Prepare all accounting records in accordance with audit standards (donor and local), and oversee on-site work with auditors, as appropriate

• Ensure that adequate and appropriate internal controls are in place and meet Winrock standards

Administrative and Logistics Support

• Assist SWP Team Leader in day to day project operation matters as per project needs

• Organize and maintain all records and files in accordance with national, Winrock and donor requirements

• Develop and maintain effective office information management systems, serve as primary liaison with office service providers (landlord, utilities, others as applicable)

• Oversee management of a transparent, effective and efficient procurement process for all material resources; maintain inventory and files in accordance with applicable policies and procedures

• Manage vehicle pool and coordinate travel for project staff

• Manage project property in compliance with USAID and Winrock guidelines and regulations

• Provide administrative and logistical support for SWP workshops, seminars, and other events

Human Resources

• Coordinate processing of personnel forms such as attendance, time sheets and leave records

• Manage and track staff benefits and entitlements stipulated in their respective contracts (health insurance, paid leave, etc.)

OTHER RESPONSIBILITIES:

• Participate as member of key staff in strategic and implementation planning

• Maintain confidentiality of all official matters and files

• Other duties as assigned by Team Leader and SWP Program Director

Qualifications:

• Minimum three years increasingly responsible accounting and fiscal management experience

• Knowledge and understanding of applicable USAID and Government of Kenya and Tanzania accounting and audit rules and requirements

• Knowledge of and experience in managing U.S. Government and international organization funds, preferably for USAID projects

• University degree (B.A./B.S. or higher) in Finance or Accounting or related topic

• Experience in using QuickBooks accounting software preferred

• Experience working in a similar position with NGO, business or international organizations required

• Proficiency in English required

• Ability to demonstrate the highest level of ethical standards at all times

• Ability to travel up to 25%