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United States International University - Africa is located in the Kasarani area, off Thika Road in the suburb of Kenya’s capital city of Nairobi. The university is an independent, not-for-profit institution serving 6512 students representing 69 nationalities. It offers 24 degree programs from undergraduate to doctoral level, all of which are accredited...
Reporting to the Director – Administration, the job holder will often act as the Director’s first point of contact with people from both inside and outside the University
Office Administrator Job Responsibilities
- Serving as a point of contact and answering employee questions.
- Organizing, maintaining diaries and making appointments of Administration Division.
- Effectively arrange and coordinate all activities/Errands in the office.
- Setting appointments and arranging meetings for the Director Administration.
- Requisition of departmental utilities.
- Prepare and process payment requisition for casuals in the HR department
- Responding to incoming mails.
- Creating and distributing documents as per the divisional requirements.
- Compiling various reports and spreadsheets to ensure the Director is well prepared for meetings.
- Orients new employees by providing orientation information packets.
Qualifications for the Office Administrator Job
- An undergraduate degree in Business Administration, Business Studies or equivalent from an accredited university;
- At least 3 years’ experience in relevant administrative ;work
Personal Attributes & Competencies
- Proficiency in computer applications
- Must be adept at problem-solving, including being able to identify issues and resolve programs in a timely manner
- Must possess strong interpersonal skills
- Must be able to communicate clearly, both written and verbally.
- Must be able to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information
- Must be able to prioritize and plan work activities as to use time efficiently
- Must be organized, accurate, thorough, and able to monitor work for quality.
- Must be dependable, able to follow instructions.
- Must be able to improve performance through management feedback
If you have the requisite qualifications and experience and desire to work as a team member in a modern, progressive, international and multicultural institution where you can make a difference, please apply. Interested applicants must provide current CVs, certified copies of educational certificates and transcripts, names and addresses of three referees, current salary and benefits, telephone and e-mail contacts to the address below by: Friday , 9th June, 2017
Director of Administration,
United States International University - Africa
P.O Box 14634-00800, Nairobi, Kenya
Email: jobs@usiu.ac.ke
Web: www.usiu.ac.ke/jobs
USIU-Africa-Africa is an equal opportunity employer