Accountant at Kenya School of Law

Job Description

The core functions of the School as currently constituted includes provision of the following services: -

• Train persons to be advocates under the Advocates Act;
• Ensure continuing professional development for all cadres of the legal profession;
• Provide para-legal training;
• Provide other specialized training in the legal sector;
• Develop curricular, training manuals, conduct examinations and confer academic awards; and
• Undertake projects, research and consultancies.

In order to effectively meet these expanded functions, the School wishes to recruit committed, dynamic and result oriented persons who will join the existing strong team of staff to help it realize its vision of being “A preferred centre of excellence in legal education and training in the Eastern Africa region and beyond”.

We are looking for independent, visionary, strategic thinkers who are customer oriented, and would effectively participate in initiating organizational transformation. Specifically, we seek to recruit: -

REF: KSL/HR02 /2018 KSL 6

Overall purpose of the Job

Reporting to the Finance Manager the incumbent will be responsible for effective financial management.

Job Specification

The duties and responsibilities of the officer will entail-

• Co-ordination of cash office operations by daily checking of the petty cash book postings in the accounting system for accurateness;
• Preparing and submitting financial statements and reports to provide regular updates of the institution’s financial position;
• Ensuring compliance with Income Tax Act, VAT Act and that all taxes are timely paid;
• Reviewing of postings to the general ledger for completeness, accuracy and conformity to IPSAS AND GAAPS;
• Reviewing of journal entries specifically salaries, Deferred income and Depreciation to ensure accurate amounts have been inputted;
• Managing and controlling accounts payables by verification of payments to suppliers and contracted professionals to ensure their ledgers are up to date;
• Ensuring accurate posting of supplier’s invoices and payment vouchers in the accounting system by daily reconfirming the postings for ease of General Ledger reconciliation;
• Ensuring bank reconciliations are done by 10th of the following month to enable in depth review and resolution of reconciling items;
• Maintaining of ledger accounts by daily posting of related transactions that will assist in preparation of final accounts;
• Checking accuracy of transactions including payments and receipts to ensure financial prudence;
• Ensuring timely responses to both internal and external audit queries so as to get a good audit report;
• Maintaining and updating fixed assets register to reflect the correct position for informed management;
• Ensuring timely payroll statutory returns to relevant authorities;
• Examination of payment vouchers against budgetary allocation;
• Preparing of cash flow forecast;
• Preparing and submitting statutory deductions so as to avoid penalties from non-remittance and late remittance of the same to comply with statutory obligation;
• Ensuring safe custody of all Accountable Documents through lockable safes to avoid fraud through manipulation of old records;
• Preparing monthly payroll journals and ensuring they are filed and captured in the accounting system; and
• Ensuring transactions are properly recorded and accurately entered into the computerized accounting system.

Person Specification

The successful candidate will: -

• Hold a Bachelor of Commerce (Accounting Option) degree or equivalent from a recognised university. Possession of CPA (K), or equivalent will be a definite advantage;
• Have a minimum of four (4) years’ work experience in a busy accounting environment.

Competitive remuneration package and benefits will be offered to the successful candidates.