Local Administrative and Finance Support Officer at Peace Brigades International (PBI)

Dates: Mid-March 2019 to mid-March 2020

Location: Nairobi, Kenya

Hours: x2,5 days per week

Remuneration: Competitive NGO salary

Contract: Fixed Term staff (12 months)

Main purpose of the role: The main role of the Local Administrative and Finance Support Officer is to provide all PBI-Kenya administrative management in the areas of finances, accounting (bookkeeping) and tax preparation, office administration, and fulfil local legal and human resources requirements.

Position in the organisation: Directly reporting to the Country Director of PBI-Kenya, this position will be responsible for the day-to-day in country finance and office administration for PBI-Kenya.

Key Responsibilities:

Bookkeeping

• Oversee accounts payable, accounts receivable, donations processing and receipts, expenditure and all financial records in Quickbooks or similar accountancy software
• Data entry and bank reconciliations
• Tax preparation of all types (organizational, payroll, medical and any other applicable admin in Kenya, for both organization and personnel purposes)

Banking

• Supporting the management of bank operations, as bank transactions, wire transfers and keeping track of signing authorities

Finances and Accounting

• Assist the Project to fulfill compliance with government regulations
• Maintaining documentation and records in line with grant management requirements
• Make payments and reimbursements, according to project expenditure policy
• Assist in the preparation and distribution of month-end income and expenditure reports, cash flow projections and other financial reports
• Assist in the preparation for the annual external examination of accounts

Office administration

• Assure the office is maintained and well-kept according to Project needs

Legal requirements

• Assist project staff and program coordinators with local legal human resource requirements, as personnel filing, documentation, recruitment processes and others.

Essential Qualifications / Person Specification

Experience

• Financial qualification such as CA, CGA, CMA or comparable designation status.
• Financial Administration skills acquired through a post secondary diploma / degree in accounting/business administration and/or 3-5 years related work experience.
• Good computer skills in Microsoft Office (especially Excel) & financial software.
  Experience with accounting software.
• Knowledge of accounting procedures and protocols, budget administration and financial forecasting, analysis and reporting
• Experience working in an international non-governmental organization
• Knowledge of international accounting standards
• Knowledge and experience in Kenyan legal human resource requirements for staff

Skills

• Good organisation skills and attention to detail.
• Excellent teamwork in a diverse program and ability to work independently and under pressure.
• Good time management/ multitasking skills.
• Strong analytical and mathematical aptitude
• Excellent written and verbal communication skills in English
• Ability to work in a non-hierarchical organisation and use consensus decision-making

The position would suit an individual who is proactive, detail-oriented, shows initiative, and enjoys working with a small international team.

Experience in the non-profit sector and with financial reporting to governments is desirable