Accounts Assistant - Kamulu at Brites Management

Duties and Responsibilities

• Receive supplier’s invoices, assign correct codes, batch them and post them into the system after they are reviewed by the Finance Manager.
• Posting of LPOS on the accounting software.
• Record all transfers received by the company through the bank
• Accurately update the cash book and prepare bank and general ledger reconciliations.
• Prepare daily cash position and weekly highlight report
• Post all monthly transfers to the sites and ascertain their usage is supported by necessary documents
• Audit site material usage ascertaining work done and material balances monthly
• Liase with operations and sites for accounting of fuel usage weekly for the purpose of payment
• File finance related documents and accounting records to ensure easy tracing
• Maintain a spreadsheet of cost per item of all regular expense items
• Monitor and pay all head offices bills including site rents with strict accountability on monthly basis
• Review and query petty cash payments from the sites
• Check petty cash vouchers for proper authorization and acknowledgement of cash by recipients and ensure proper posting of the same.
• Ensure filing of copies of all documents supporting payments into relevant files
• Ensure timely payment of all statutory returns such as PAYE, VAT, and NSSF & NHIF.
• Promptly obtain new tax guidelines for each year from the income Tax Department or whenever tax changes are announced to ensure that deductions are correct and are paid in a timely manner at all times
• Oversee proper recordings of debtors and creditors and ensure the reconciliation of their balances
• Liaise with the Finance Manager to prepare budget for the sites & review any variances
• Provide necessary information/documents required by auditors from time to time
• Raise capital expenditure forms for approval to acquire fixed assets as per procedure and keep an updated list of all company assets
• Manage rent records and vet in potential tenants and produce monthly rent reports to be presented to the directors by end of every month
• To perform any other duties that may be assigned by the management from time to time
• Doing bank reconciliation by the 10th of each month

Key requirements, skills and qualifications

• Minimum of Bachelor’s degree in Accounting, Finance or CPA (K) or other equivalent professional qualification in accounting
• Proficiency in computer application packages and quick books
• At least 2 years of relevant work experience
• Well-developed Interpersonal skills
• High integrity, honesty, initiative and team-player
• Ability to work with minimum supervision.
• Good oral and written communication skills.
• Ability to work under tight deadlines