Accounts Payable Assistant at Fairmont Hotels & Resorts

Job Description

• Verify invoices for accuracy and authorizations. Make sure the approved purchase orders are attached and the invoices signed off by the relevant department head. Any concern on an invoice should be immediately brought to the attention of the Financial Controller.
• Ensure vendor information is up to date in A/P module.
• Ensure invoices processed in the A/P ledger are coded with appropriate supplier and general ledger account codes.
• In the case where there is an interface between the inventory system and the A/P ledger, ensure completeness and accuracy between all invoices received and the system data before importing into the General Ledger.
• Processed invoices need to be held in a file, in alphabetical order, for easy access when preparing payments.
• Responsible for the proper accounting of the Goods and Services Tax in the A/P Ledger.
• Appropriate control measures are taken to avoid any duplicate accounting or payment of invoices.
• Prepare payment runs, strictly following vendor payment terms.
• The detailed payment run report from the accounting system is formally reconciled with the approved invoices and their purchase orders and submitted to 2 bank signatories for supervision before authorizing the payment run.
• Reconcile suppliers’ statement of account and follow-up for any missing invoices.
• Overseas payments are coordinated with the bank or available online facilities (ie: Amex online).
• Ensure all paid invoices are securely filed away (preferably by batch payment date). System generated remittance advices are attached to the paid invoices.
• Regularly monitor the A/P ageing report and follow-up on any credit notes/ missing invoices.

Qualifications

• Bachelors Degree in Finance/Accounting or related field
• Proficiency in Sun Systems, Material Control, MS Office
• At least 1 Year previous experience as Accounts Payable in the hospitality field

Additional Information

Your team and working environment:

• Dynamic working environment.
• Defined development career path.
• Friendly and supportive team