Accounts Receivables- East Africa at BIC

JOB SUMMARY

MAIN RESPONSIBILITIES / TASKS

• Timely receipt of customer payments in JDE as per the remittance advises and in compliance with financial policies and procedures.
• Processing customer claims in a timely manner, this includes pricing claims, returns, special allowances and rebates.
• Weekly reconciliation of Graphic customer receipts and ensuring that there no unallocated receipts at the end of the month.
• Monthly circulation of account statement to all customers.
• Ensuring monthly reconciliation of all key customers.
• Ensure all customer invoices are ETR compliant and generating monthly Z reports that reconciles to the monthly sales.
• Maintaining credit limits in JDE and ensuring that the same is strictly adhered and in accordance with the company policy.
• Monthly preparation of customers DSO reports.
• Maintain account receivable files customer files and records.
• Ensuring customer queries are addressed in a timely manner.
• Ensuring that GL fully reconciles with AR sub ledger.
• Assist Accounting Manager in preparation of weekly and monthly customer aging reports.
• Weekly review of AR aging to ensure compliance.
• Weekly cash forecasting of customer payments.
• Monitor customer account details for non-payments, delayed payments and other irregularities.
• ICO’s are completed accurately and timeously i.e. day 3 for AR. Items older than 3 months are resolved;
• Ensures that company internal control policies and procedures are being adhered to, drives process improvements throughout the company, implement Highest Priorities and Key Control changes as required by Internal Audit Report.
• Liaise with external auditors, assist Accounting Manager in preparation of audit requirements, participate in annual audit stock count.
• Implementation of external audit recommendations.
• Ensure strict adherence to the company credit policy.
• Assist in adhoc project management as and when required by the Accounting Manager.
• Any other duties as assigned by Supervisor.

KEY PERFOMANCE INDICATORS

• General ledger integrity – Ensuring GL is in tandem with sub ledger
• Successful implementation and adherence to internal controls and external audit and IT recommendations
• Timely circulation of customers statements
• Real time posting of customer receipts in JDE
• Effective management of AR and resolution of claims and queries;
• No discrepancies in ICO's;
• 100% reconciliation for key customers
• Accuracy and completeness of AR cash forecast

MAIN DIMENSIONS

• Objectives are joint with the wider team
• Internal support to various functions
• Responsibilities will be both regular and some will be more project based or ad hoc.

EXPERIENCE

• Minimum 2 years prior work-related experience within a busy finance department;
• FMCG experience will be added advantage.

PROFESSIONAL SKILLS

• Compliance: Meets accounting financial standards by monitoring expenditures, identifying variances, implementing corrective actions;
• Time Management: Effective time management, work efficiently in a demanding, fast paced environment with tight deadlines;
• Attitude: Must demonstrate initiative, must be able to maintain a positive working relationship when addressing problems and providing solutions, ability to communicate effectively with both external (customers and vendors) and internal customers (finance, sales, manufacturing, human resources, customer service, marketing and supply chain);
• Key Strengths: Must possess a proactive work ethic, including the ability and desire to take ownership of process improvement and other projects when identified, effective problem solver, extremely detailed oriented, ability to work both independently and in a team environment, strong interpersonal skills, effective in motivating to achieve top performance

PROFILE

• PLANNING/PRIORITIZING (Practical Management) - The capacity to break down a large task into subtasks or sub-goals, to anticipate obstacles and evaluate alternatives. Includes needs identification (recognizing gaps between the current situation and desired outcome).
• ORGANISING (Practical Management) - The capacity to define tasks needed to accomplish goals and assign and co-ordinate people, tasks and resources to ensure and efficient flow of work.
• INITIATIVE (linked to achievement motivation) - An individual’s readiness to act on opportunities and pursue goals beyond what’s required or expected of them. Sets demanding goals for self and others and is dissatisfied with average performance.
• RULE-ORIENTATION (ACHIEVEMENT THROUGH-CONFORMITY) - The ability to achieve results following rules and procedures.
• EXCELLENCE ORIENTATION (CONCERN FOR HIGH-QUALITY WORK) - Follow-through; the motivation to ensure the highest standards of quality and productivity are consistently maintained (linked also to detail
• RELIABILITY (LINKED TO TIME MANAGEMENT) - The orientation towards being conscientious in sticking to deadlines and completing jobs within fixed schedules or routines.
• ACIEVEMENT THROUGH INDEPENDENCE - The capacity to work independently; linked to the motivation to achieve through one’s own efforts and be able to attribute success clearly to personal causation.

EDUCATION AND PROFESSIONAL QUALIFICATION

• Bachelor’s Degree in Accounting or any related business degree
• At least CPA part 2 or ACCA equivalent
• Computer Literacy - Experience in Microsoft Suite (MS Word, Excel Advanced a must, Outlook and PowerPoint)