Administrative Asst 3, FM at Church of Jesus Christ of Latter-day Saints

JOB DESCRIPTION

The Administrative Assistant 3 typically assumes greater responsibilities associated with more complex work such as: administrative support for facilities requiring maintenance at higher standards, providing value- adding services to priesthood leaders such as the Area Presidencies and Temple Presidents, training of other Administrative Assistants, and administration of multiple annual plans.

RESPONSIBILITIES

• Performs minor painting, roof repair, minor plumbing, generator maintenance, tile, lawn, tree, bush sprinkler repair and lawn mower maintenance, and electrical and electronics assistance - Supports member care including supplies, training, and equipment care.
• Performs custodial duties to keep the meetinghouse and grounds clean and orderly as well as work planning, demonstrates purchasing skills, project monitoring, inspection method and standards, reporting work, and workplace safety. 
• Repairs locks, hinges, tile work, and wall coverings, small paint jobs, motors, engines, and ground care equipment.
• Responsible for safety during work, including the reporting of hazards, both inside and outside the building, to the Facilities Manager
• Attends meetings when assigned by Facilities Manager and attends training sessions to upgrade technical skills.
• Supervises/Monitors Contractors and vendors and ensures that work and services meet established specifications.
• Performs other duties as assigned by FM.

QUALIFICATIONS

• Bachelors’ degree preferred or 2-year Diploma in Business Administration in related field with minimum three years experience.
• 2-5 years diverse clerical experience in the following disciplines: Property Management, Real estate support to a developer and Facilities Management firms.
• Ability to speak and write in both English & French most preferred
• Intermediate computer skills and experience including windows, Microsoft Applications, and aptitude to learn other software applications as needed.
• Basic business accounting skills, including understanding of invoices, purchase orders, contracts.
• Pleasant disposition with good customer service and excellent interpersonal skills.