Assistant Procurement Officer Grade 11 at The Open University of Kenya

Duties And Responsibilities 

The duties and responsibilities shall include but are not limited to:

• Assisting in the management of Purchasing/Supplies and Stock Control activities in their areas of operation; 
• Coordinating Purchasing and Supplies activities within the section; 
• Supervising staff assigned to perform in their areas of operation; 
• Ensuring proper keeping of records and smooth flow of documents within the section and other departments of the University; 
• Receiving requisitions from users for purchase of goods and services and confirm correct specifications and deliveries requested; 
• Requesting for quotations or tenders from the suppliers; evaluating received quotations or tenders; 
• Placing orders or arrange for contracts, with selected suppliers and monitor deliveries to ensure supplies do arrive as promised (order progressing); 
• Checking received supplies and ensure they are correct to specifications and in good condition;
• Counter check suppliers invoice with original quotations or tender documents and ensure original terms have been adhered to.

Requirements For Appointment

For appointment to this grade, one MUST have:

• Bachelor’s degree in supplies management or relevant degree in Business Administration, Economics, or its equivalent from a recognized Institution.
• Six (6) years relevant work experience three (3) years MUST have been in grade 8.
• Attained CIPS Level I.
• Attained membership to Kenya Institute of Supplies Management or the Chartered Institute of Purchasing and Supply or equivalent.
• Knowledge of professional standards.
• Technical, specialist or analytical skills acquired through tertiary education or equivalent experience.
• Proficiency in computer applications with detailed understanding of ERP.
• Knowledge of Public Procurement and Assets Disposal Act 2015.