Assistant Stores Supervisor at Romageco Kenya Ltd

Job purpose:

• Provide support to stores to ensure effective stores operations and stand in during Supervisor absence.

Key responsibilities and accountabilities:

• Assist the supervisor to ensure all stores S.O.P are adhered to.
• Personally involved in stores deliveries and dispatches.
• Control stores entrance and exits points.
• Participate in all stock’s audits/inspections.

If standing in for Stores supervisor responsibilities are:

• Raise purchasing requirements with the Director, order goods for authorised requisitions, get quotations approvals by Director, generate LPOs/procure cash, and follow -up with Supplier for deliveries.
• Responsible for receipt of all ordered goods, verifying them, generating same day GRN/GI, signing off the delivery documents /invoices and forward them to the Director for approval. Handle goods returns. Create part numbers as guided.
• Track stocks movements to ensure agreed minimum stocks levels are maintained and timely raise purchasing requirements with the Director taking note of the thresholds.
• Ensure stock transfers are updated on the system and follow up to ensure proper receipt.
• Update all stocks in the system. Ensure stocks are issued as per approved job orders, using the ERP system and physically.
• Organise the stores items for ease of trace. Ensure the stores are well locked and items are in the required condition. Alert your Superior of any stores items that become obsolete/expires.
• Question any variance in stocks records.
• Proper keeping of all store’s transactional records both in hard and soft forms. Updating the ERP system on the inventory module. Generate required reports such as monthly stocks check, consumables/Stocks.
• Generate delivery notes and organise for all dispatches both Local and exports.
• Participate in the scheduled stocks take exercise and making spot checks.
• When required, provide advice to sales staff or customer on parts specifications.
• Allocate staff duties, monitor their performance, and raise any disciplinary issue with the Management.
• Implement company policies, procedures, processes, and practises as instructed for the stores department.
• Undertake other duties as may be assigned by the Management.

Job position requirement:

• Highly organized, attention to details and keen tracking of issues. Timely raising issues with Management.
• Good supervisory skills to work with subordinates.
• Ability to meet deadlines with timely updates on progress.
• Diploma in stores keeping or related studies.
• Over 3 years work experience as stores Supervisor or senior stores clerk in automotive engineering/metal parts manufacturing /auto spares sales.
• A trustworthy person with clean record. Kenya D.C. I police clearance certificate will be required.
• Excellent computer usage competency in ERP system and Microsoft office programs.