Associate Purchase Officer (Re-Advertisement) at Aga Khan University Hospital

 Responsibilities:

• Provide relevant data with analysis to Opex Procurement Manager, PSCMD Director, and Chief Pharmacists to establish “optimum levels” for all supplies categorized as Pharmaceuticals while ensuring no stock-outs of pharmaceutical supplies.
• Determine the criticality of products (to ensure all critical life-saving products are in stock) which requires working very closely with the Chief Pharmacist / Head of Pharmacy.
• Ensure that all items in the Pharmacy Stores are replenished, and all non-stock items requested are purchased efficiently. This requires that purchase orders are raised promptly and efficiently dispatched to the respective suppliers according to set institutional policies and procedures.
• Ensure that purchase order copies are adequately accounted for and maintain control and traceability of each purchase order raised.
• Ensure daily, weekly, monthly, and quarterly reports related to stock, cost savings, and stock status is provided.
• Obtain competitive quotes and give support in negotiations with suppliers.
• Take a lead role in the monitoring and evaluation of pharmaceutical procurement contracts and price agreements.
• Carry out supplier performance evaluation as per standard operating procedures.
• Any other duties as assigned by the Chief Pharmacist, PSCMD Director or Manager

Requirements:

• Degree/Diploma in Supply Chain Management or Pharmaceutical technology.
• Business concentration degree with a Diploma in Pharmaceutical technology combination.
• At least 2 years experience in a supply chain role preferably in a hospital environment
• CIPS and KISM membership will be an added advantage
• Proficiency in MS Office – MS Excel, MS Word, MS Powerpoint, etc.
• Excellent interpersonal and communication skills; Excellent telephone handling skills
• Excellent customer service skills and shows empathy to patients of all ages
• Ability to work long hours with minimal supervision, as may be required
• Capacity to manage several tasks and requests simultaneously
• Good grooming and self-presentation
• Team player, critical thinker with good time management skills
• Proficiency in both written and spoken business English.