Deputy Finance Manager at Catholic Relief

Roles and Key Responsibilities:

• Oversee accounting processes, policies, and service delivery and maintain accounting controls to ensure accurate, complete, and timely recording and management of financial transactions and internal controls in compliance with CRS’ financial management policies and procedures, Generally Accepted Accounting Principles (GAAP), donors’ rules and regulations, and legal requirements.
• Ensure setup and maintenance of all data required for processing financial transactions for assigned accounts in Insight financial accounting package. This will include following of invoice approvals in insight and clearing out exception reports for the purpose of month end closure tasks.
• Record financial transactions following appropriate authorizations. Review and analyze various accounts to detect irregularities. Advise on corrective actions and prepare correcting entries and adjustments, as necessary.
• Support in the preparation of and analysis of donor reports and other financial reports for various internal and external stakeholders ensuring their timely submission and attend regular meetings with them when required.
• Support in the business proposal development in fundraising activities for both co-operative agreements and contracts with the business development team and be actively involved in the budget preparation including review of new project proposals for internal & external submission.
• Prepare, monitor, alert the program manager, facilitate, and manage the process of closing expiring grants within the ninety (90) days period as required in the grants closure period.
• Perform and support in assigned accounts payables and treasury duties (partner disbursements and liquidations) duties, as long as segregation of duties is ensured as per the job roles/personas.
• Review and analyze financial reports, including cost allocation of shared costs, to verify financial transactions. Prepare balance sheet account reconciliations to ensure all transactions are accurately stated and appropriately classified. Work with relevant staff to address irregularities and resolve accounting issues and ensure correction of accounting entries and payroll.
• Serve as the key point person on all issues related to financial transaction records. Provide proactive advice, support, and capacity building to managers, staff, and subrecipients to ensure compliance with standards and proper records of financial transactions, as well as to support strengthening of internal control.
• Ensure financial reports are generated accurately and disseminated timely as per established reporting schedules and assist staff and subrecipients with financial reports analysis.
• Oversee maintenance of a good filing system of required supporting documentation to ensure easy access and retrieval, and a reliable and easy to follow audit trail.
• Ensure efficient management of cash flows and availability of sufficient and optimal cash in the CP’s operating account through monitoring cash balances (both cash-in-bank and cash-on-hand), preparing bank reconciliations, analyzing, and forecasting cash needs.

Knowledge, Skills and Abilities

•  Excellent analytical skills with ability to make sound judgment and decisions
•  Strong communications and presentation skills.
•  Capable of working in a dynamic, results oriented environment; ability to multi-task across various work streams/priorities.
•  Ability to build relationships and influence
•  Accuracy and completeness with a strong eye for detail
•  Ethical conduct in accordance with recognized professional and organizational codes of ethics
•  Proactive, resourceful, solutions oriented and results-oriented
•  Ability to work collaboratively Ability to transfer knowledge to others

Preferred Qualifications

•  Substantial budgeting, budget/expense analysis, and accounting experience.
•  Knowledge of the relevant public donors’ regulations preferred.
•  Knowledge of local law in the area of taxation and local regulatory reporting procedures.
•  Proficient in MS Office packages (Excel, Word, PowerPoint, Visio), Web Conferencing Applications. Knowledge of Oracle Enterprise Resource Planning (ERP) financial accounting software package or similar financial reporting software preferred and an additional advantage.