Deputy Finance Manager - Regions at International Livestock Research Institute (ILRI)

Key responsibilities

Guide regional finance activities:

• Enforce compliance to the field office operating manual and provide necessary inputs to aid in review.
• Manage cash flows through liaison with Treasury team for regional office disbursements and payments to host institutions.
• Review financial reports from host institutions for completeness/accuracy, post in the financial system, and maintain the relevant financial records.
• Review host country agreements to ensure they are in favour of ILRI

Budgets and reporting:

• Advice program teams on unit costs towards development of proposal budgets for projects implemented in field offices.
• Consolidate and update field office local staff global costs.
• Review field/regional office budgets and upload in the financial system.
• Prepare monthly regional office reports and explain variances.

Audit and compliance:

• Carry out compliance reviews from time to time.
• Ensure timely support of audit requests and work closely with country reps and regional accountants to ensure audit issues are resolved and implementation plan of corrective actions is tracked.
• Review financial accounting/reporting processes in regions to identify opportunities for improvement and enhancing efficiency.

Accounts payable/receivable management: 

• Monthly reconciliations and allocation of staff, consultant and relevant AP/AR accounts to reflect correct position.
• Review field office receivables and make recommendations for provisions as per policy
• Review advances and advance liquidation reports for field office staff to ensure compliance with ILRI policies.

Leadership and performance management:

• Technically manage regional/country office accountants and admins.
• Coach and train field finance staff to improve efficiency, enhance compliance and ensure standardization of processes with headquarters.
• Identify opportunities for professional development of field accountants & finance/admin officers.

Other:

• Train the alternate position on all aspects of the job.
• Replace Regional Finance Manager occasionally when he/she is off duty.
• Can be called upon to work on tasks relating to program finance or other sections within Finance.

Requirements

• Bachelor’s degree in Finance or Accounting or its equivalent. Master’s degree in accounting or business-related field is a plus.
• Full accounting qualifications- CPA (K) or ACCA.
• At least five years progressive experience in finance/accounting. Experience in a supervisory position is a plus.
• Work experience in non-profit or international organization.
• Knowledge of computerized accounting software required- Agresso Business World preferable.
• Good computer skills.
• Post location: The position will be based in Nairobi, Kenya.