Emergency Human Resources Coordinator ( e-HRCO) at Medecins Sans Frontieres (MSF)

Objective of the Position:

Defining, adapting, planning and supervising the implementation of human resources policies both at the capital and emergency interventions, ensuring they are in line with the context, the operational challenges and the strategic HR. Being a strategic partner to operations, contributes to the definition and implementation of the KERSO and emergency interventions’ objectives and ensures the HR capacity required, sizing and improving people capabilities, contribution and active participation in order to achieve KERSO goals effectively. This will be done according to MSF human resources vision and values. Responsible of ensuring that MSF is a Responsible employer in the county, supports proper management of HR across the board and assumes full responsibility of all Administrative and legal issues in the country.

Tasks & Responsibilities

In collaboration with the other MSF team members:

• Is an active member of the Coordination Emergency Support Team (CEST), contributing to the mission’s objectives definitions and missions strategic plans.
• Is responsible for all human resources management and administrative issues of the whole mission, ensuring they are aligned with legal requirements, HR vision and Responsible Employer frame
• Ensures alignment of mission’s objectives with HR institutional objectives beyond the mission (related with future HR capacity of the organization such as supporting development of staff beyond missions roles, promoting spaces to train new staff (first missions) or staff under development plans, detachment, etc…)
• Contributes to planning and definition of Human Resources in the Mission, analyzing local capacities and supporting on identifying the optimum team set-up to properly achieve Mission’s objectives and identifying key indicators in order to follow up the results, and revise the HR plan accordingly.
• Provides advice and technical expertise to the Mission Coordination Team, in order to design job profiles, organisational charts and decision-making channels.
• In close collaboration with the Mission Coordination Team, plans HR operational and budget needs in order to efficiently ensure the required HR sizing and capabilities of the mission. Is responsible for the follow-up of the HR budget and plan and accountable for both
• Defines HR strategies at mission level to ensure the mission counts with the capacities and competences needed, in the short, mid and long term (recruitment, remuneration, management and learning & development plans).
• Defines local policies defining or adapting MSF standard policies to the mission. Ensures implementation of all HR Policies and Management Guidelines
• Ensure that local and regional staff in the Mission is properly recruited and that all staff is managed according to MSF HR vision, policies and values, and provides support and technical advice to CEST in order to grant fulfilment and coherence.
•  Identify the best source of recruitment according to the needs and objectives of the mission as well as define recruitment strategy based on the analysis of labour market with the objective of recruiting professionals and people with potentials to develop within the mission/organization
• Supports and coach as an Expert all CEST members in their role of people’s managers
• Is the responsible and technical referent for HR and Administration related issues at Mission level (recruitment, management and development of teams, contracting of national and regional employees’, remuneration of local and regional staff, etc.).
• Is responsible and supervises all human resources and administration team in capital • Ensure the proper implementation of the Performance Management System (PMS) throughout the Mission, providing technical support to the coordination team and the Administration Managers in implementing and detecting training needs, in accordance to operational requirements, in evaluating people performance and in implementing the associated action plans in order to improve people’s capabilities and their end results contribution to mission goals.

Emergency HR Planning and Preparedness

• In collaboration with CEST, develop and integrate emergency response plans, policies and procedures related to human resource management.
• Identify potential HR risks and challenges during emergencies and develop mitigation strategies to address them effectively.

 Emergency HR Management & Administration

• Ensure compliance with relevant labour laws, regulations and organizational policies in all HR-related activities during emergency response operations.
• Maintain accurate records, documentation and database related to emergency HR activities – rosters, contact lists etc.

Emergency Staffing

• In collaboration with CEST and departmental managers, assess staff needs to ensure appropriate staffing levels and skill sets are available in order to maintain esssential support during emergency response.
• Coordinate recruitment, deployment and management of human resources as needed during emergencies/interventions.
• Facilitate onboarding processes for new staff,while ensuring compliance with relevant policies, procedures and legal requirements.

Emergency Support & Safety

• Contact for HR-related issues and inquiries, providing guidance, resources and support to address their needs during emergencies.
• Coordinate emergency communication channels and mechanisms to disseminate HR information, updates and instructions to staff in a timely and accessible manner.
• In collaboration with CEST, ensure compliance with occupational health of teams to ensure compliance with health and safety regulations and guidelines while implementing preventive measures as necessary.

Qualifications & Requirements:

Education:

• Essential, degree in HR management or administration related studies.

Experience:

• Essential, working experience of at least two years in relevant and similar jobs. • 2 years MSF Experience in HR and in emergencies

Knowledge:

• Computer literate (MS Office Suite); Homere, Wefin software knowledge

Skills/ Competences:

• Excellent interpersonal skills including cultural sensitivity, assertiveness and negotiation skills.
• Strong leadership and people management.
• Good communication and presentation skills.
• Team player and multi-cultural sensitivity. / Flexibility – ability to operate in a changing environment.
• Planning and Organization. / Analytical and problem-solving abilities.
• Commitment to MSF Principles

Language: Proficiency in written and oral English & Kiswahili.