Facilities Coordinator at Jubilee Insurance

Job Ref. No. JLIL104

Role Purpose

Monitoring, managing and overseeing the services offered to tenants and ensuring equitable distribution and maximization of costs, while ensuring supply of goods and services from external vendors and outsourced services are
cost effective, reliable and of high-quality standards.

Main Responsibilities

• Coordinating, facilitating, streamlining and overseeing the provision of services both tangible and intangible and related activities between Jubilee Insurance, tenants, suppliers and service providers
• Planning and providing overall supervision and maintenance of the company’s properties and reporting on the same
• Procedural administration of service contracts and contract management.
• Facilitating the settlement of utility bills and Invoices to service providers and suppliers on a timely basis
• Processing of building expenses and apportioning them as service charge adjustments to the tenants
• Ensure necessary compliance to Local authorities and statutory regulatory bodies for Land Rent, Land Rates and NEMA approvals and adherence to (Environmental, Health & Safety (EHS) standards
• Facilitating OSHA & Energy Management Audits with external Auditors
• Coordinating and supervising reinstatement and renovation of premises for tenant occupation
• Ensure timely servicing and maintenance of equipment e.g. Generators, Lifts etc.
• Coordinating with the Procurement department sourcing of quotes for various goods and services and for the supply of the same

Key Competencies

• Customer focus
• Market awareness
• Leadership Skills
• Team spirit
• Ownership & Commitment
• Functional Skills
• Capacity to conduct work, show initiative and produce reliable results
• Communication and interpersonal skills
• Negotiation skills
• Procurement skills
• Inventory control
• Basic Accounting skills

Qualifications

• Bachelor’s degree in Civil Engineering, Building Maintenance/Technology, Quantity Surveying, Construction Management or any other related fields
• Graduate Member/Full Member of a professional body

Relevant Experience

• Minimum of 5 years’ experience in a similar role of which two are in a supervisory level within the commercial property environment