Finance and Budget Assistant at United Nations Environment Programme (UNEP)

Duties and Responsibilities

Grants Management

• Creation of new grants based on approved project or POW budgets and requesting for their approval in Umoja
• Creation of grants project structure models to address donor and organizational reporting requirements
• Grant accounting including management of released and unreleased budgets
• Creation of project down payments against approved P1 grants
• Recording of project expenditures as reported by implementing partners
• Monitor and follow up on scheduled reporting by implementing partners
• Month-end and year-end closing processes including transactional analysis and clean-up of processed data
• Review of Programme Support income charges on project basis and correction as necessary
• Review and management of the end to end processes of grants management
• Review and clean-up of converted GM/FM financial data including expiring and closure of grants and projects

Funds Management

• Execute budget distribution in Umoja based on approved appropriations, redeployments and allotments
• Creation of funds pre-commitment, commitments and funds blocks against authorized budgets and the necessary approvals
• Monitoring budget utilization against approved expenditure classes to stop the budget is not overspent
• Payable management - tracking of invoices to ensure timely payments to vendors
• Receivables monitoring to ensure down payments are executed/offset against approved grants
• Posting of approved adjustments against approved budgets

Project Management

• Design and creation of new project structures in SAP for different activities, outputs and expected accomplishments
• Modification of the existing project structures as necessary after approval
• Closure and revision of the projects and project structures
• Post-implementation data clean up and validation of Umoja financial data

Donor Reporting

• Creation of donor reports against approved projects, grants and donor agreements
• Monitoring of donor agreement milestones to ensure that the appropriate reports are generated on timely basis

Perform other duties as may be required

• Execute any other duties as may be required for the efficient and effective functioning of the Finance and Budget management function in ROA

Qualifications/special skills

• Academic Qualifications: Academic Qualifications: Completion of High school diploma or equivalent is required. Supplementary training in Accounting and Finance is highly desirable. Administrative and business training is required.
• Experience: A minimum of 5 years of progressive work experience is required. Experience with an international organization with accounting and financial management roles is required