Finance Officer I (Maternity Reliever) at Population Council

RESPONSIBILITIES:

Financial Accounting

• Verify invoices and other primary support documents for accuracy and completeness before payment processing.
• Prepare payment documentation and ensure necessary approvals and documentation have been obtained.
• Post processed payments into the ERP while ensuring accuracy in coding, and correct allocation of project and office expenditures.
• Manage and reconcile accounts payable monthly.
• Ensure that all office utilities such as electricity, internet, and telephone costs are tracked monthly and shared with the supervisor promptly.
• Prepare documentation for withholding tax and VAT processing for consultants and other suppliers**.**

Compliance.

• Ensure compliance with Council policies and procedures and donor requirements in the execution of his/her duties.

Systems and Capacity Building

• Support the optimization and usage of financial and operations systems through ERP implementation and training

Document Filing and Archiving

• Ensure all finance documents are filed daily and sequentially as per PC-Kenya’s filling system, and files are clearly labeled, and locked in the filing cabinets.
• Ensure finance documents older than three years are archived and stored in the warehouse.
• Track document retrieval during audits, ensuring all sampled documents are provided for audit and filed back.
• Any other duties assigned by the supervisor.

QUALIFICATIONS

• Bachelor’s degree with a major in accounting or finance, professional accounting qualification, CPA Section IV/ ACCA Level 3.
• Computer literate with considerable experience in Excel, accounting packages & NetSuite system will be an added advantage.
• Fluency in English language both verbal and written.
• Demonstrated knowledge of online banking systems and at least 3 years experience in a busy accounting office preferably in an NGO.
• Demonstrated flexibility, ability to multitask, setting priorities, sense of urgency, positivity, and honesty.
• Ability to respond appropriately to unexpected requests and shifting priorities.
• Ability to work well independently within established guidelines, as well as part of a team.
• Communicate effectively both verbally and in writing.
• Good interpersonal skills.
• Good planning and organizational skills