Grants and Partnership Manager for Somalia based in Nairobi at Norwegian Refugee Council

What you will do

Generic responsibilities:

• Adherence to NRC policies, guidance, and procedures.
• Maintain an overview of all grants, donor requirements, rules and regulations, and internal and external deadlines (grants tracker), including filing of grant documents.
• Lead the process of developing concept notes, proposals, and reports (donors and internal reports) in close collaboration with team, M&E team, and Finance to ensure accurate, transparent, and timely delivery of narrative and financial documents, in line with NRC PCM framework.
• Be updated on donor priorities and track and share relevant calls for proposals.
• Manage the internal helpdesk on donor related issues, including donor rules and regulations and in the application of the downstream partnership toolkits.

Specific Responsibilities:

Funding Raising:

• Support the Head of Programme and Country Director to develop a context specific fundraising strategy. This includes the mapping of potential new funding opportunities with inputs from relevant stakeholders and documenting any fundraising policy positions agreed by the CMG.
• Responsible for leading and overseeing all PCM processes, including the Go/No Go, proposal planning meetings, Grant Opening Meetings, Project Review Meetings, and Grants Closure Meetings. Responsible for completion and documentation of all processes in accordance to NRC tools and guidance.
• Responsible for overseeing completion and documentation of proposal planning meetings and overseeing the coordination of NRC proposal development with the relevant internal stakeholders for all funding opportunities, in collaboration with finance department for the development of the budget.
• Responsible for coordinating the review of donor contracts and support contract negotiations with the relevant stakeholders. This includes raising concerns on any points that might create challenge or risks for NRC’s operations.
• Build a network of key partners and stakeholders, keeping abreast of evolving trends (social, economic, and political), including the application of innovation to partnership and project development.

Grant Management:

• Accountable for maintain a correct and up-to-date Grants Tracker and sharing it with the relevant stakeholders.
• Responsible for coordinating the review of donor contracts and support contract negotiations with the relevant stakeholders. This includes raising concerns on any points that might create challenge or risks for NRC’s operations.
• Responsible for overall quality control of NRC’s reporting. Responsible for overseeing the coordination and consolidation of inputs for all donor reports. This includes ensuring consistency between narrative and financial reports, maintaining quality standards, and ensuring donor requirements are satisfied.
• Ensure that any critical financial or compliance issues are raised formally to the relevant budget holder and/or the Country Management Group member.
• Responsible for overseeing the coordination of project revisions with the relevant stakeholders.
• Identify NRC’s organizational and donor compliance requirements and communicate them to the relevant field team members.

Partnership Management:

• Support the Head of Programme to identify partners, assess their capacity, develop capacity building plans, conduct, and document due diligence, and transfer of relevant NRC experience and tools.
• Provide technical support to partners and involving other programme and support colleagues as needed.
• Provide oversight to the overall NRC Somalia partnership and localisation approach, ensuring that NRC downstream toolkit is used across the project cycle, and manage the overall partnership grant agreement portfolio.
• Lead on the development and improvement of NRC Somalia’s partnership Standard Operating Procedures (SOPs) and tools.
• Lead the identification of partner capacity development needs, and the development of partner capacity building programmes in coordination with other NRC Somalia departments, when applicable.
• Contribute to the identification, design, formulation and negotiation of new projects and programmes and draft concept notes and project briefs for discussion with partners.

Generic professional competencies:

• Degree in International relations, Political or Social Sciences, or any other relevant field
• At least 4 years of relevant experience in programme development, management, and fundraising in the humanitarian sector
• Experience of donor relations and grants management (e.g. with institutional humanitarian and development donors), working with humanitarian and development donors
• Good understanding of donor rules and regulations
• Proven skills and experience in report and proposal development and working with multiple donors
• Fluency in English, both written and spoken
• Proficient in MS Office applications, specifically Word and Excel