Grants Finance Officer at World Vision Kenya

Key Responsibilities:

30% Grant Financial Monitoring and Reporting

• Ensure aligned budgets are posted in SUN
• Monitor budget commitments and follow up on the pending commitments
• Review and advice on project coding
• Review project expenses for accuracy and completeness
• Prepare analysis of grant expenditure for management action to help in monitoring the burn rate for grants and special projects.
• Prepare donor reports for grants projects as allocated
• Provide timely feedback on any inquiries on the allocated projects financial performance.

30% Grant acquisition: Development of proposal budget for continued Government, Multilateral and PNS funding to National office.

• Preparation and submission of realistic, accurate and timely budgets that are compliant with the donor rules and regulations.
• Timely revision of budgets in line with project needs and donor regulations.
• Review of budgets developed by field accountants.
• Review of budgets developed by partners.

25% Compliance and Risk Management

• Ensure grant implementation and reporting follows donor rules and regulations.
• Ensure grant projects close out procedures are done according to the donor guidelines.
• Work closely with the procurement department to ensure compliance with grants procurement guidelines
• Reconcile LDRs with the payroll.
• Coordinate grant project audits & reviews and follow up on recommendations to ensure 100% implementation.
• Facilitate storage of financial reports and records pertaining to the Program in line with the donor and WV requirements.
• Identify and mitigate financial risks facing the grant through riskconnect
• Under-take frequent field visits to identify and review risks facing the grant projects allocated

10%Sub-grantee Management

• Support RAM department in conducting due diligence for new sub-grantees.
• Support Program Officers in the sub-granting process, ensuring grant agreement are well executed.
• Monitor sub-grantee financial performance and adherence to donor regulations
• Enhance financial capacity of Sub grantees through continuous training based on need and the due diligence outcomes
• Review of sub-grantee’s financial report
• Maintain records and files on each sub-grantee

5%Other

Perform any other duties as requested by the supervisor

Knowledge, Skills & Qualifications

• Minimum 5 years of financial management experience.
• Demonstrated ability to work under minimal supervision
• Strong leadership and demonstrated ability to work independently and within a team prioritize tasks and manage multiple activities with attention to detail, meeting tight deadlines under pressure
• Bachelor of Commerce, Economics, Accounting or Finance or related field.
• CPA (K)
• Practical experience of using SUN system accounting Software is preferred
• Advanced excel and analytical skills Strong budgetary and financial management skills
• Experience in supervision skills, including training, mentoring and supporting staff
• Ability to maintain performance expectations in diverse cultural contexts, stressful environments and physical hardship conditions with limited resources
• Ability to work on a cross-cultural environment with a multi-national staff.
• Ability to solve complex problems and to exercise independent judgment.
• Compatibility with WV's Mission, ethos, policies and core values.
• A team player.