Head of Supply Chain and Facilities at Kenya Airways

Job Purpose:

The Head of Supply Chain and Facilities will be responsible for devising and implementing the strategy for the Company’s supply chain and support operations within the Kenya Airways environment and ensure that they have the capability required to deliver outcomes that support the goals of the business and meet and exceed regulatory, customer and other stakeholder requirements.

This position will have the overall accountabilities for facilities management for the Kenya Airways group spanning over facilities projects, physical facilities, all landed property and property management.

The position will also provide team leadership, guide the sustainable change and performance improvement as well as leading and directing all facets of supply chain management and facilities management including, but not limited to, purchasing, logistics, warehousing, inventory management, material forecasting, capacity planning and sourcing, master scheduling, inventory control, financial costing and health and safety compliance from a facilities management perspective.

Principal Accountabilities:

Overall responsibilities:

• Work with the Executive management team for prioritization and delivery of business interventions and support required from Supply Chain & Facilities in a timeous manner.
• Manage sourcing strategy and define sourcing recommendations that support business goals, in collaboration with executive management and stakeholders.
• Direct the activities of all functions involved in the purchasing, planning, warehousing and control of materials/products from the receipt of forecasting replenishment needs to the delivery of products to customer(s).
• Manage inventory and establishes controls to ensure Kenya Airways is operating at the highest level of performance based on key performance metrics and minimized supply chain risk.
• Develop strategies, policies, procedures, and overall team to optimize value of the entire function in creating a world class Supply Chain & Facilities Management team.
• Work with the various Category Managers to ensure seamless delivery of the transformation outcomes optimizing time, money and resources.
• Deliver continuous improvement and productivity according to agreed cost reduction, revenue and quality improvement in a structured and sustainable way.
• Develop and manage the Company’s purchasing policies, procedures, standards, and strategies in order to ensure process transparency, fairness, impartiality, and confidentiality.
• Plan, organize, direct, manage, and evaluate the purchasing activities and the budget of the Company.
• Maintain an interface with vendors and service providers to ensure that all requirements meet established standards and that applicable guidelines, policies and procedures are understood and followed throughout the procurement process.
• Support the business in establishing reasonable consumption levels, querying abnormal patterns to ensure costs are managed properly.
• Ensure that the team observes high level of compliance in operations and data management.
• Ensure operational excellence of the Supply Chain and Facilities function by coordinating delivery and optimizing processes to achieve value creation and customer centricity.
• Review and assess total supply chain risk and identify opportunities to minimize and eliminate risk.
• Survey the market for latest trends in price, availability, delivery and quality to ensure quality control and profitability.
• Negotiate with suppliers to ensure that the commercial terms of all contract agreements have adequately covered the Company’s interest and are in line with Company’s policy.
• Co-ordinate the internal monitoring and evaluation of the Supply Chain function to ensure compliance with laws, regulations and practices.
• Manage, develop and coach staff so as to promote and enhance teamwork to ensure improved performance and productivity as well as ensuring all KPI’s are met and even exceeded.

Specific Responsibilities:

Strategic accountabilities:

• Accountable for the bottom-up aggregation of data across categories and outstations to inform the top-down target setting process.
• Develop and execute Category Sourcing Strategies and ensuring they are aligned with the airline’s strategic objectives.
• Develop cohesive Annual Sourcing Plans that align with the other airline Strategies.
• Ensure that Functional Stakeholders are provided with timely and appropriate updates on Supply Chain’s activities.
• Accountable for successful project mobilization and execution.
• Ensure appropriate input from and communication with the relevant Business Partners during project mobilization and execution.
• Accountable for the management of strategic supplier relationships as agreed in the supplier segmentation.
• Implement consistent SLA´s and KPI’s with different stakeholders of the KQ ecosystem.
• Ensure pro-active management of innovation with specific strategic suppliers.
• Responsible for delivering optimal cost across in-scope categories that have substantial impact on Group’s bottom line and efficiencies.
• Support and supervise Supply Chain Managers and Buyers efficiency, including the following parameters: cost, quality and on-time delivery.

Knowledge, Skills and experience:

• Bachelor’s degree in Procurement, Purchasing and Supplies Management or any other related filed from a recognized institution. A post graduate qualification would be complementary and desirable.
• Must possess professional qualifications in Purchasing and Supply Management from the relevant professional body, a member and registered with the relevant professional body. In this case the Chartered Institute of Purchasing & Supply Management/Kenya Institute of Supplies Management.
• Minimum of 10 years’ experience in Supply Chain Management, 5 of which must be at senior management level.
• Experience or exposure to facilities management.
• Experience in supply chain management roles and environments in a similar role in comparable organizations in terms of scope of the operations and complexity.
• Experience in multi-location and international procurement across different jurisdictions and understanding of the different requirements.
• Experience/knowledge in the core areas highlighted in the role specifically purchasing, logistics, warehousing, inventory management, material forecasting, capacity planning and sourcing, master scheduling, inventory control, financial costing.
• Understanding of Facilities and project management.
• Understanding and exposure to technologies and efficiency tools in the supply chain management area, e.g., blockchain, smart tools, GPS tracking and so on etc.
• Knowledge of the aviation industry and airport ground operations are is an added advantage.
• Self-reliance and responsible for setting own goals and tasks.
• Demonstrate a solid awareness in operational risk and quality in driving service excellence.
• Knowledge of the risk management.
• Managing complexity in an extremely complex operation and significantly large scope.
• Superior team leadership, team working and co-operation skills with the ability to influence positively and engage direct and indirect reports and peers.
• Excellent communication, negotiations & problem-solving skills with the ability to work confidently on high priority problems.
• Ability to handle pressure and difficult situations with resilience, calmly and effectively.