HR & Administration Assistant - Mai Mahiu at Brites Management

Duties and Responsibilities

• Participate in the development, review and implementation of HR SOPs.
• Assist the HRM to strategically plan HR initiatives that will benefit the institution and encourage more efficient and beneficial work from employees.
• Assist in hiring and training procedures for new employees (shortlisting, screening, interviewing staff and developing training programs for the new staff appropriately)
• Continually educating/training employees on company policies (including sexual harassment policy, whistle-blowing policy, appropriate dressing, general staff conduct, etc.) and keep employee HR Manual book current.
• Help monitor employee progress through daily checks and periodic evaluations and staying abreast on institution climate and culture, ensuring it stays positive and productive. Collect, collate, follow up on, disseminate and maintain all daily, weekly and monthly departmental reports from HOD’s to the Senior Management for information and any necessary interventions.
• Foster cross-functional relationships and ensure HOD’s and employees are properly connected.
• Regularly meeting with employees for progress reviews, appraisals and assessments, discussing any problems or grievances they may have.
• Promoting a positive and open work environment where employees feel comfortable speaking up about issues affecting them and report appropriately.
• Understanding and adhering to all pertinent Kenyan Labor Laws
• Organizing, compiling and updating personnel records/files occasionally and documentation in an orderly manner
• Monitoring staff employment contracts by ensuring the HODs submit performance appraisal reports to the HR for further action; confirmation, extension or termination of service where applicable.
• Liaising with external recruiters for advertisement of various vacant positions as shall be approved by the SMT from time to time.
• Reporting any staff work related injuries to the Sub-County Directorate of Occupational and Health Officer under Work Injury Benefits Act (WIBA) within 24 hours upon occurrences of such accidents/injuries.
• Help in organizing and managing new employee orientation, on-boarding, and training programs.
• Assist in explaining and providing information on employee benefits, programs, and education.
• Help develop, implement, support, and review all HR department initiatives, policies, procedures, and systems.
• Continued involvement in and refinement of the recruitment process, including generating job descriptions, posting advertisements, and managing the hiring process
• Strategic development skills to develop and evaluate onboarding plans
• Cultivate training and development programs
• Participating in performance evaluation processes and issuing reports appropriately to the SMT where applicable.
• A key lead in the disciplinary process in the institution. You will be required to constitute a relevant disciplinary committee in accordance with our HR policies and provide reports with recommendations to the SMT appropriately.
• Compliance with all Policies and Legal Requirements
• Ensuring the appropriate organizational calendars and schedules of activities are maintained and followed.
• Overseeing the planning and preparing of staff meetings and workshops.
• Participate in the development, review and implementation of departmental standard operating procedures.
•  Perceptive nature, careful monitoring of working conditions to ensure legal compliance.
•  Perform other related duties as assigned by the immediate supervisor.

Key Requirements Skills, Experience and Qualification

• Bachelor’s Degree/Diploma in HRM/Business Administration or related field.
• Active Member of professional body preferably IHRM
• CHRP certification is an added advantage/Ongoing
• Minimum of  3 years relevant work experience, preferably in an NGO setup.
• Composure and confidentiality required to handle disciplinary and grievance issues
• Comfortable working in a highly visible role
• Exceptional analytical and problem-solving skills
• Time Management skills
• Honest, ethical, and dependable
• Mediation and conflict resolution skills