Human Resource Administrator at iColo: A Digital Realty Company

The HR Administrator plays a key role in supporting the day-to-day execution of HR operations across the organization. This role goes beyond basic administration and requires a highly organized professional who can manage multiple HR processes, maintain accurate records and ensure compliance with company policies and statutory requirements.

Responsibilities

The successful candidate will be responsible for:

• Posting approved job advertisements, maintaining recruitment trackers, screening applications, scheduling interviews and coordinating communication between candidates and hiring teams.
• Coordinating onboarding processes, managing pre-employment documentation and maintaining recruitment records for audit and compliance purposes.
• Preparing and issuing HR documentation, including contracts, confirmation letters and exit documentation.
• Processing employee records in the HRIS, maintaining personnel files, coordinating staff access and ID issuance and tracking probation confirmations and contract renewals.
• Maintaining HR data integrity by updating headcount and HR trackers, conducting periodic data audits, generating reports and maintaining organized electronic and physical records.
• Supporting statutory and regulatory reporting requirements, including maintaining employment records and coordinating updates related to working hours and labour reporting where required.
• Supporting benefits administration, including maintaining benefits records, coordinating enrollments and assisting with documentation and provider follow-ups.
• Tracking benefits-related invoices, documentation and employee communication or airtime benefit plans where applicable.
• Maintaining training registers, tracking attendance, coordinating training logistics and maintaining training records in HR systems.
• Coordinating staff travel arrangements in line with company policies, administering corporate cards or travel advances, tracking reconciliations and following up on reversals or refunds.
• Maintaining registers of HR vendor contracts, tracking renewal timelines, liaising with vendors and tracking invoices related to HR services and employee benefits.
• Supporting employee engagement activities, performance management administration, audit preparation and ensuring HR documentation complies with labour laws and company policies.

Qualifications and Experience

• A Bachelor’s degree in Human Resource Management, Business Administration or a related field is required.
• A CHRP or equivalent professional certification is an added advantage.
• Candidates should have 2–3 years’ experience in HR administration or HR operations, ideally in a structured environment, with hands-on experience in employee documentation, recruitment coordination, HR systems and records management.
• Working knowledge of labour legislation and statutory requirements is required.
• Experience coordinating benefits, travel, or training administration will be an added advantage.