Order Processing Officers at Medecins Sans Frontieres (MSF)

Main Purpose

Performing the day to day order processing activities in a particular supply office (coordination or project level) according to MSF protocols and standards in order to ensure an optimal running of the mission/project.

Accountabilities

• Performing the day to day activities ensuring an efficient running of the Order processing activities in a particular supply office (coordination or project level) following the supply procedures according to MSF standards and protocols. Including the following activities:
• Being responsible for the supply database and the correct filing and archiving of the supply documentation in order to guarantee the availability and the coherence of supply data
• Processing all orders and requests and communicating regularly on their status with the initial clients: order received, approval stage, confirmation, RTS monitoring, backorder, lead times, … and reporting problems to his/her line management
• Communicating with local and international suppliers (status of order, claims) and reporting problems to line management
• Performing delegated tasks according to his/her activity and as specified in his/her job description

Requirements

Education

• Essential: Degree in supply related studies (diploma).

Experience

• Essential: Previous working experience of at least two years in relevant jobs. (minimum 2 years)
• Desirable: Proven experience in MSF or other NGOs in developing countries.

Languages

• English Essential & Kiswahili desirable

Knowledge

• Essential: Computer literacy (word, excel, ERP)

Competencies

• Results and quality orientation, teamwork and cooperation, flexibility, respect to MSF Principles & Stress Management

Duration : 12 Months (with 3 months’ probation period) renewable based on performance)

Deadline for application: 13th March 2022