Program Assistant (11714) at PATH

Specific responsibilities include the following:

• Provide meeting planning and logistics support- activities may include scheduling internal and external meetings, seminars, workshops, and other events as necessary, as well as coordinating event-related logistics, maintaining database of project contacts, and drafting meeting notes and coordinating review, distribution, and filing.
• Systematically track all meetings and summarize meeting information into a database.
•  In consultation with relevant staff, draft project reports and plan and coordinate the production and distribution of monthly activity reports.
• In coordination with technical staff, identify opportunities for dissemination such as commemorative days and other events and put together simple communications materials such as flyers and briefs.
• Document program activities by taking photos (along with documentation of consent for all photos), collecting quotes from service providers and caregivers, and developing human-interest stories.
• Coordinate development of content for bi-monthly newsflashes showcasing program highlights and success stories.
• Ensure timely reimbursements of participants taking part in project activities.
• Facilitate hotel bookings, transportation, logistics and other travel needs for project staff.
• Maintain an up-to-date budget tracker for project activities.
• Maintain an inventory of all project assets and consumables.
• Monitor project schedules and work plans.

Required Experience

• Bachelor's degree in Business Administration or any other related field.
• At least five years of experience in program administration: provision of logistical support for program activities, inventory management, monitoring project schedules and work plans, and ensuring compliance to policies.
• Demonstrated communications experience—including, identifying dissemination opportunities, developing communications materials, and documenting activities through reports, human interest stories and photos.
• Demonstrated ability for workshops/trainings preparation.