Program Assistant at United Nations Environment Programme (UNEP)

Task description

Under the direct supervision of the Junior Professional Officer, Governing Bodies Unit, the UN Volunteer will undertake the following tasks:

•  Support the preparations for and follow-up of inter-governmental meetings relating to the Governing Bodies of the UN Environment Programme and related activities, including: o Support the preparation, organization, and servicing of meetings of the UNEA governing bodies, such as the Open-ended Committee of Permanent Representatives, 6th Annual meeting of the sub-committee, OECPR-5 and UNEA-5, in collaboration with other team members in the Governing Bodies Unit and, as necessary, with UNON Conference Services.
•  Take notes, draft high-quality reports/minutes from intergovernmental meetings.
•  Draft preparatory meetings documentation, including briefing notes, chair’s scripts, Unit’s presentations, and meeting summaries.
•  Support effective follow up on key issues relating to intergovernmental meetings.
•  Provide draft diplomatic correspondence to member States, including by e-mail, letters and note verbales.
•  Plan and ensure timely dissemination of information about programmes and activities of UN Environment in support of member States.
•  Draft high quality information texts and documents of relevance to the Governing Bodies Unit.
•  Support internal and external communication with divisions of UN Environment Programme and member States respectively, including by utilising web-based tools and formats Support the provision of effective, efficient, and responsive conference services and support for the work of the Governing Bodies of UN Environment Programme: Eligibility criteria

Requirements

Required experience

• 3 years of experience in the areas of:
• Conference service or management for international experts and high-level political meetings. Drafting of diplomatic correspondence and meeting reports.
• Website maintenance and management and application of website tools.
• Reporting, and meeting scheduling and coordination