Program Manager at International Rescue Committee

Job Overview

• The Governance/ERD Program Manager position will provide project management, knowledge management and administration operations and human resources in the areas of business development, event planning, information and resource management, communications, travel, and procurement to both the ERD and Governance TUs.

Project Management and Business Development

•  Develop and manage implementation plans for special Governance/ERD projects and initiatives, with clearly defined roles, responsibilities, dependencies , risks, and timeframes.
•  Lead on the preparation and delivery of Governance/ERD Unit-hosted events for example conferences and meetings attended by Unit employees, ensuring accurate coordination of events and following through to ensure that all materials and schedules are properly aligned.
•  Provide technical and administrative support to Governance/ERD Technical Advisors as requested, which can include coordination of the respective working teams or support (ERD) and lead/support (GTU) the development of donor/prime/sub business development profiles, concept notes and proposals, program guidance notes, and budget verifications on the IRC's grant system, OTIS
•  Manage technical and logistics support for in-person and virtual events.
•  Provide data review support for the Annual Statistics data collection process for GTU as needed to MEAL colleagues

Knowledge Management and Communications

•  Respond to day-to-day communications and requests for information in a timely manner ensuring that relevant team members are informed and copied as necessary.
•  In partnership with TA, review and continuously maintain Governance/ERD Unit’s internal and external resources and documents including, reports, presentations, and other publications.
•  Lead the maintenance of the Governance/ERD Unit intranet sites including box folders in collaboration with subteam staff.
•  In partnership with TA, Support (ERD) and Lead (GTU) the development of Governance/ERD factsheets, newsletters, past performance reports, etc. 
•  Develop/updates systems for tracking Governance/ERD projects, reports, resources, etc. and make these resources broadly available to IRC audiences.
•  Co-organize the monthly ERD Community of Practice with the Cash & Markets Assistant, Livelihoods & Program Development Officer, and ERD Coordinators. 
•  Provide additional general communications support, such as maintaining  an internal database for Governance/ERD resources.
•  Collaborate across teams as needed on external communications deliverables.

Administrative Operations and human resources

•  Provide general administrative, operational, and logistical support to both TUs 
•  Set up and submit for approval travel expense reports, purchase orders, contract payments and other finance transactions via Integra, IRC’s procurement and expense management software. 
•  Maintain inventory of both TUs’ IT assets and requests for translation procurement, identifying and tracking funding sources for these purchases.
•  Manage contracts, payments, and other administrative tasks for Governance/ERD vendors, coordinating with Global Supply Chain, Finance, and other internal/external teams as needed
•  Be responsible for and manage onboarding of new staff and provide close assistance to new staff during initial period of employment.
•  Coordinate and facilitate Governance/ERD team meetings.

Job Requirements:

•  University degree in international development, public administration, public/global policy or related fields.
•  Minimum 3 years related non-profit and/or administrative work experience required.

Demonstrated Skills and Competencies:

•  Proven writing and editing skills: the ability to draft memos & letters and edit reports and proposals.
•  Solid organizational and administrative skills, with a proven ability to prioritize projects with attention to detail.
•  Highly proficient in Microsoft Office suite: high proficiency in Excel
•  Proven organizational and time management skills: the ability to work accurately and productively in a fast-paced environment and respond/adapt to shifting priorities.

Preferred experience & skills:

•  Excellent verbal and written communication skills as well as, an overall ability to be clear and concise in all communications.
•  Strong organizational and time-management skills; proven ability to prioritize and deliver on time.
•  Demonstrated ability to lead, collaborate, and to work independently in a dynamic and multi-functional team structure within a fast-growing organization.
•  Ability to work in fast-paced environment and handle a high volume of requests in an effective and timely manner.

Compensation:

• Posted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget.  Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.