Programme Management Assistant at United Nations Environment Programme (UNEP)

Responsibilities

• Provides assistance in the planning and implementation of a variety of communication documents and maintains the calendar of the Chief of Staff, including the arrangements of appointments and meetings.
• Assists in the coordination of the work of the Executive Office; monitors status of activities; takes necessary action to ensure documents are completed and submitted to relevant parties for approval.
• Assists in the preparation and approval of documents and reviews and coordinates their submissions and clearance process, provides assistance in the interpretation of guidelines ensuring that requisite information is included and justified; proposed adjustments as necessary; prepares reports and ensures that outputs/services are properly categorized.
• Assists in the monitoring and evaluation of programmes or projects; categorizes, updates, tracks and analyses data related to respective area of work, carries out periodic status reviews, identifies issues and initiates requisite follow-up actions; and ensures necessary approval and entry in an automated database, i.e. “Digital Workspace”.
• Drafts correspondence and information summaries and coordinates with UNEP units on finalization and dissemination of report and documents.
• Supports the implementation of activities, involving extensive liaison with a diverse organizational unit to initiate requests, obtain necessary clearances, process and follow-up on administrative actions and resolve issues related to operational implementation, e.g. recruitment and appointment of personnel, travel arrangements, organization of and participation in training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services.

Education

• High school diploma or equivalent is required.

Job - Specific Qualification

• Supplementary training in administration, general office support or other relevant fields is desirable.

Work Experience

• A minimum of seven (7) years of experience in programme or project administration, technical cooperation or related area is required.
• The minimum years of relevant experience is reduced to five (5) for candidates who possess a first-level university degree or higher.

Deadline : Aug 31, 2024

• Experience with administrative policies and procedures in international organizations is required.
• Experience supporting a senior official in administrative servicing of conferences or high-level meetings, including scheduling and travel arrangements is required.
• Experience working in a Front Office and supporting senior level managers in an international organization is desirable.
• Experience in liaising and coordinating with various organizational units is desirable. Working experience in computer applications is desirable.
• One year or more of experience in data analytics or related area is desirable.