Project Administrator at World Agroforestry Centre (ICRAF)

Job Description

Administrative support

• Support the AVISA Project manager in communicating with AVISA project partners as well as coordinating events and meetings with partners.
• Provide administrative support to AVISA project staff, including but not limited to, recruitment of local/field staff, expense reimbursements, travel logistics, meeting logistics, procurement, etc.
• Support the project manager in organizing project events.

Financial Support

• Support in the development and management of AVISA sub-grants.
• Review and verify requests for advances, payments and expense reports for project partners and staff.
• Design user-friendly expense reporting tools and support in collation of fund utilization certificates.

Project Monitoring and Reporting Support

• Support project documentation archive and knowledge management.
• Liaise with project partners to ensure timely development of coherent plan of work and budgets.
• Support in monitoring realistic execution and delivery of project outputs against target milestones.
• Support the project manager in collating technical and financial reports from respective partners at agreed frequencies for timely submission to the donor.

Other Responsibilities

• Maintain an internal communication mechanism among project partners and Regional office administrative management.
• Carry out any other duties to reinforce effective and efficient project administration as may be assigned by Supervisor.

Requirements

• Bachelor’s degree in Project Management, Knowledge Management, Business Administration, Monitoring and Evaluation or any other related field.
• 5 years with good knowledge of theories, practices, and procedures in project partnership, financial, monitoring, and knowledge management.
• Proficiency in written and fluency in spoken English is a MUST.
• Proficiency in standard software such as minor programming using macros, mail merge, designing customized reports, developing audio visual presentations and advanced skills in Windows Operating System, LAN, and Internet.
• Work experience in Program/Project Management and Administration.
• Good computing skills; EXCEL, MS-Word, PowerPoint, MS-Project, Web Management etc.
• Exhibit the following competencies: Proactivity, Problem Solving, Decision-making, Achievement Orientation and Teamwork.
• Ability to work respectfully and inclusively in a diverse, multicultural, multidisciplinary work environment.