Project Coordinator at TakaTaka Solutions

• Takataka Solutions Limited is seeking a highly organized and motivated Project Coordinator to join our Partnership Department. The Project Coordinator  will play a key role in coordinating various funded projects, ensuring effective project implementation, compliance with donor requirements, and timely delivery of reports. He/ She will supervise the Project Team and work closely with the Head of Partnership to support project report writing, reporting processes, and financial oversight of projects.

Key Responsibilities

• Supervision: Oversee and provide guidance to Project Assistants to ensure smooth project execution, meeting deadlines, and maintaining project documentation.
• Project Coordination: Ensure timely and successful implementation of assigned projects in line with donor requirements and organizational goals.
• Reporting: Prepare, review, and submit high-quality donor reports, ensuring accuracy, consistency, and timely delivery.
• Project Writing: Assist in drafting and reviewing project proposals, ensuring alignment with donor guidelines and organizational strategies.
• Stakeholder Engagement: Collaborate with internal and external stakeholders, including donors, to ensure proper communication and alignment on project objectives.
• Budget and Financial Management:
  • Work closely with the finance department to monitor and manage project budgets, ensuring that funds are allocated appropriately and that spending is in line with donor agreements.
  • Assist in the preparation of financial reports and ensure that they are submitted alongside donor narrative reports.
  • Ensure that all financial transactions related to projects are accurately recorded and supported by appropriate documentation.
  • Liaise with the finance team to track project expenditures and forecast future financial needs.
• Compliance: Ensure projects comply with donor requirements, legal regulations, and internal policies.
• Monitoring & Evaluation: Track project progress, gather data for reporting, and assist in evaluating project outcomes.
• Documentation: Maintain detailed records of all project activities, including agreements, reports, financial records, and evaluations.
• Risk Management: Identify potential project risks (financial, operational, or strategic) and work with relevant departments to mitigate them.

Qualifications and Skills

• Education: Bachelor’s degree in Project Management, International Relations, Development Studies, Finance, or a related field.
• Experience: At least Three (3) years of experience in project management, with a focus on donor-funded projects, financial oversight, and report writing.
• Supervisory Skills: Proven ability to manage and supervise teams, particularly in a project-focused environment.
• Financial Acumen: Strong understanding of budget management, financial reporting, and donor financial guidelines.
• Communication: Strong written and verbal communication skills, with experience in writing reports and project proposals.
• Attention to Detail: Exceptional organizational skills and attention to detail, especially in managing deadlines and documentation.
• Problem-solving: Ability to handle complex project challenges and work towards innovative solutions.
• Software Proficiency: Competency in Microsoft Office Suite (Word, Excel, PowerPoint), project management tools, and familiarity with donor reporting platforms.
• Teamwork: Ability to work effectively both independently and as part of a team.

Additional Requirements

• Willingness to travel for project-related work as required.
• Flexibility to manage multiple projects and meet competing deadlines.