Regional Liaison Officer(Regional Driver) at World Vision Kenya

Key Responsibilities:

Staff Facilitation: 

• Timely facilitation of regional staff to and from work and to other official duties.
• Ensure courteous facilitation of visitors, partners, and donors to the field and other official engagements.
• Ensure the safety of regional staff, vehicles, and other road users while on a trip.
• Ensure mobilization of all resources necessary for safe and effective staff facilitation.
• Track all the regional vehicles' movement to curb late travel
• Coordinate the roving drivers and the roving function across the region.

Office Administration:

•  Facilitate delivery of parcels/mail/ deliveries
• Facilitate delivery of goods from suppliers/ stores to the field offices
• Carry out office errands as directed by the supervisor
• In collaboration with the Administration department liaise with service providers to ensure quality services

Vehicle Maintenance and Management: 

• Ensure vehicle cleanliness all the time.
• Keep vehicle movement log book up to date.
• Check the mechanical and operational soundness of the vehicle.
• Ensure that the vehicle allocated to you has all the necessary safety and security equipment.
• Ensure that the vehicle is serviced and maintained as recommended by the manufacturer.
• Check and ensure that all vehicle tools and accessories are in place and in good working condition.
• Undertake minor repairs and recommend major vehicle repairs.
• Keep abreast of traffic laws and ensure adherence.
• Report all vehicle malfunctions to the fleet office.
• Initiate procurement process for all motor vehicle repairs and maintenance.
• Facilitate annual government inspection of vehicles allocated to you as may be necessary.

Reporting:

• Prepare monthly and other vehicle reports and file copies of the same after approval.
• Consolidate the regional motor vehicle reports for all regional vehicles and submit them tothe National Office
• Forward all invoices, receipts, and fuel return to fleet management for payment process.
• In case of an accident/ incident, notify the fleet office and forward detailed reports and necessary documents for the claim processing.