Risk and Compliance Manager at World Vision Kenya

Job Description:

The purpose of this position is to provide compliance and risk management oversight in WV Somalia office. The position holder will advise the National Office Management and the Senior Leadership Team to oversee the development and implementation of WV Somalia’s Enterprise Risk Management Framework. This will be achieved through designing and ensuring implementation of processes, policies and procedures to identify, assess and mitigate both internal and external threats to the achievement of the organisation’s strategic goals and objectives. The role will lead design of tools, implement and analyse data to generate insights and intelligence for programmatic and institutional and sectoral agile management. The role will also provide coverage and assurance that the organization has the required capacity and expertise in these areas to ensure achievement of our ministry goals.

MAJOR RESPONSIBILITIES

Strategic analysis of institutional systems and development data management systems and protocols

• Collect, compile, assess, maintain, and understand implications of large amounts of information and data. Develop and maintain data warehouses and other databases using appropriate computer software.
• Address organizational needs through identification of opportunities for utilizing and coordinating development of current and new data sets, databases, business intelligence tools, and advanced analytics capabilities.
• Design, prepare, generate, and present data and informational reports, including dashboards, scorecards, and self-service statistical, graphic, and narrative reports and work with MEAL managers to review and validate.
• Using computer programming skills and techniques, design and develop tools for data collection and reporting including GIS databases.
• Run complex queries to identify and report on relevant data. Analyse data using statistical computer software and other tools in support of rapid needs assessments and research to inform positioning of programmes.
• Bridge financial and programmatic data analysis to inform progress and relevance against potential risks.
• Lead consolidation of knowledge management products

Advisory role to the WVS Senior Leadership Team in Executing its Risk Oversight Role:

• Ensure implementation of WVS’s Enterprise Risk Management Framework, System, policy and Terms of Reference
• Evaluate the design and operating effectiveness of the risk mitigation efforts and provide timely meaningful feedback to the relevant management team and SLT
• Support the development, implementation of systems, policies and procedures for Enterprise Risk Management, including contextualization of partnership policies where applicable.
• Champion the overall risk management process for WVS as a value-added discipline and process, ensuring that all projects and departments have high quality, effective, and agile risk management programmes to ensure business & programme continuity and operational resilience.
• Offer management insights into potential risks and vulnerabilities within the organizational framework.
• Drawing from review outcomes, provide management with actionable recommendations to fortify internal controls and curtail future financial misconduct.
• Contribute to refining organizational policies and procedures, informed by insights from compliance reviews.
• Work collaboratively with Internal Audit to ensure that risks are identified for risk based internal audit (RBIA) planning purposes and follow-up/mitigation activities are appropriately evaluated
• Build strong partnerships with all departments to understand the risks to their functions and report on it via periodic analysis and ensure that significant and fast-moving risks are escalated to leadership on a timely basis.

Oversight in the Management of the Compliance Tracking Systems

• Support the Organizational Compliance process in coordination with EARO and Global Centre supporting functions for adherence to corporate responsibilities;
• Ensure that relevant compliance violations are documented, reported and investigated according to respective policies and procedures and reflected across available WV systems and processes;
• Collaborate with GIIU, EARO and Global Centre supporting functions on the continuing development, required support, implementation and management of the Integrated Incident process/reporting system/EthicsPont;
• Ensure that incidents are analysed and relevant “Lessons Learned”, and After-Action Reviews, applied throughout the Response, reducing the likelihood and impact of repeat incidents;
• Support the Coordinator in the overall Incident Management process and in response to crisis situations within the office and support various functions where gaps exist;
• Provide support to senior managers overseeing investigations, including guidance on best practice
• Ensure investigations are conducted legally, ethically, and on a timely and cost-effective basis
• Liaise with WV/WVI global partnership stakeholders on specific cases ensuring they are kept informed of case progression as necessary; sensitize Support Offices to timelines and requirements as pertains to investigations affecting grants
• Input to investigation templates, identify and share best practice guidance as appropriate
• Create and supervise an investigative team on specific investigations where required. In some cases, lead or participate in investigations based on the level of the incident.

Lead in internal and external engagement to position WV as thought-leader

• Provide oversight in the Do-No-Harm (DNH) analysis, integration of contextual knowledge to reviews and management action considerations
• Participate actively in relevant working groups aligned with risk management (e.g. UN-led Risk Mitigation Unit (RMU), sharing and incorporating best practices.
• Stay informed about emerging trends, regulations, and expectations from donors and external stakeholders related to compliance and risk management. Regularly analyze and interpret these trends to inform internal policies, procedures, and updates.
• Engage with external organizations, peer institutions, and industry experts to benchmark WV's compliance and risk management practices against industry standards. Identify opportunities for improvement and innovation.

Data Quality Assurance

• Oversee and run compliance checks for policies and protocols with regard to knowledge management
• Lead and Support data quality audits across regions in collaboration with MEAL Managers
• Co-lead programme quality audits across regions in collaboration with MEAL Managers and technical specialists

Qualifications:  Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

• Bachelor's degree in a relevant field such as Monitoring and evaluation, Statistics, GIS, Criminology, Law, Finance, or a related discipline. A Master's degree is preferred.
• Extensive experience (minimum 5 years) in compliance management and conducting investigations, preferably within an International NGO, law enforcement, audit, or a related domain.
• Extensive understanding of statistical analysis, GIS and competency in developing dashboards and data collection tools such as PowerBi, Tableau, Stata and R
• Profound understanding of Somalia's local dynamics, language, culture, and legal landscape, facilitating effective interaction and investigation.
• Exceptional communication skills in both written and spoken English and Somali (including familiarity with ‘may’ local dialect).
• Familiarity with financial processes, internal controls, and risk management.
• Proficiency in employing investigative tools, techniques, and software.
• Ability to exercise confidentiality and discretion while handling sensitive information.
• Experience in external engagement with NGOs, donors, private sector, etc. with the ability to represent the organization to a variety of stakeholders in a range of forums
• Excellent oral/written and interpersonal skills.
• Confident communication and documentation skills.
• A team player with leadership qualities, excellent flexible project management skills, organization and dependability.
• Capacity to prioritize and manage a diverse range of staff members, projects and activities.
• Able to work on a cross-cultural environment with a multi-national and multi-agency staff member.
• Ability to solve complex problems and to exercise independent judgment.
• Capable of working independently and with demonstrated experience engaging a wide range of stakeholders.
• Experience working with or in fragile context settings.
• Preferred Master but will consider bachelor's graduates (if other relevant experience is demonstrated)
• Compliance Management and Investigations experience
• Certified Internal Auditor (CIA) and Certified Information Systems Auditor (CISA) will be an added advantage.

Other Competencies/Attributes:

• Work experience for a management level of social enterprise or NGO.
• Ensure a gender perspective in the scope of work.
• Perform other duties as required.

Working Environment / Conditions:

• Nairobi-based with frequent travel to field-offices and Nairobi back office.