Senior Programme Management Assistant, G7 at United Nations Environment Programme (UNEP)

Responsibilities

• Monitor budgetary commitments, including verification of charges and obligation documents in UMOJA for all financial transactions and evaluates trends of financial implementation and makes necessary recommendations to Task Manager.
• Review, appraise and revise, as necessary, all submissions for substantive programmes / projects, ensuring compliance with guidelines and programme / project objectives; identifies problems / issues, seek clarification from departments, assess replies, and prepares a summary for the manager with suggestions for further action.
• Establish proper monitoring systems through scheduled reporting, review meetings and missions. Independently provides a full range of programme / project management and implementation information covering all phases of the programme / project cycle for the project initiatives, seeking guidance only in exceptional circumstances.
• Research, compile, analyse, summarize, and present basic information/data on the portfolio of projects highlighting noteworthy issues/trends for consideration by Management.
• Track resolutions and other legislative decisions that affect programme / project content and oversees the preparation of the relevant database(s) to ensure the incorporation of programmatic and other changes enacted by legislation.
• Prepare monitoring checklists, identifying stages of programme / project development, funding source, inputs by reviewing internal and external bodies, and follow-up actions required.
• Maintain and establish specific information products for the unit and assists management in providing information products to others.
• Maintain data governance and accuracy.
• Maintain data management tools in the unit.
• Supervise guides and trains other general service staff in the function.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web pages or brochures
• Perform any other duty as may be assigned.

Competencies

• PROFESSIONALISM: Advanced and in-depth knowledge of Excel is desirable. The ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
• TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise, is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decisions, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments, adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

Education

• High school diploma or equivalent is required.
• Professional qualification in Administration, Accounts, finance or related field is desirable.
• Specialization in Business Information systems is desirable.

Work Experience

• A minimum of ten (10) years of experience in programme / project administration and or Administration / Finance and Budget administration or related area is required.
• Experience in information management, database systems and use of power BI is required.
• Experience working with Enterprise Resource Platform (ERP) such as Systems Applications and Products (SAP) specifically on Grantor and Fund Management Modules and Business Intelligence (BI) reporting is required.
• A minimum of one (1) year or more of experience in data analytics or related area is desirable.
• Experience within the United Nations system or a similar international organization is desirable

Languages

• English and French are the working languages of the United Nations Secretariat. For this post, fluency in English is required.
• Knowledge of other official United Nations languages is desirable.
• Note: "Fluency equals a rating of "fluent" in all four areas (read, write, speak, understand) and "knowledge of" equals a rating of "confident" in two of the four areas.

Ref: 21 August 2023