Supplier Management Officer at Save the Children

CHILD SAFEGUARDING:
Level 1: The post holder will not have contact with children and/or young people, or access to personal data about children or young people, as part of their work; therefore, a police check will not be mandatory for this post unless the content of the post changes, in which case the Child Safeguarding level should be reviewed

ROLE PROFILE

1. The Source to Pay (S2P) project will form a major part of Save the Children International’s (SCI) High Performing Organisation (HPO) programme. The project’s goal is to design, develop and implement a global Source to Pay (SAP Ariba) solution (“ProSave”) across 56 country and regional offices in SCI and to other SC Member organisations by 2022 - and to transform the current manual tendering, contract management, supplier management and purchasing processes into an automated solution.
2. This is a great opportunity for someone with a few years of experience in Source to Pay or Finance / Payment systems to grow and develop in this area, gaining experience and skills in the challenging context in which we operate.
3. At SCI we seek to work with the most responsible suppliers and consultants, therefore supplier due diligence is an important business process.
4. The Supplier Management Officer / Specialist will be the person responsible for supporting different functions at the SCI’s headquarters and countries to register their suppliers and onboard them on our new procurement solution through the various supplier due diligence steps. 
5. He/she will be working closely with suppliers to shepherd them through the processes of registration and qualification on SAP Ariba working closely with the vetting, finance and procurement teams to ensure all supplier details are captured correctly allowing transactions to flow smoothly.  
6. The role holder will support the review and continuous improvement of our supplier onboarding process and regularly update supplier enablement materials with any new system design improvements.
7. This is a great opportunity for someone to join an award-winning Procurement function in the middle of an ambitious digital transformation in an international organisation with an exciting mission to improve the lives of the most vulnerable. 

SCOPE OF ROLE:

1. Reports to: Head of Procurement Technology 
2. Staff reporting to this post: None
3. Role Dimensions: This role will require working with a wide range of SCI suppliers, Finance, Vetting and Procurement teams and staff from multiple SCI offices.  

KEY AREAS OF ACCOUNTABILITY: 
Supplier onboarding and set up  : As part of the ongoing functional support, the role holder will lead on onboarding suppliers to ProSave and driving external system adoption through working closely with requesters, support functions and vendors

1. Work with suppliers that were identified to join SAP Ariba/ProSave
2. Guide new suppliers through the processes of registration and qualification and ensure their details are reflected properly in the system
3. Facilitate enablement kickoff and follow up calls with suppliers if needed
4. Provide guidance for email inquiries related to the enablement process
5. Gather documentation (incl. supplier questionnaire) from suppliers
6. Collect and validate supplier’s data in SAP Ariba
7. Work with technical team to ensure all mapping is done correctly before activating the suppliers in SAP Ariba
8. Hold supplier enablement and training sessions for new batches of suppliers to help drive external adoption to the system 
9. Troubleshoot supplier set up issues in SAP Ariba / ProSave

Ongoing Supplier Enablement support

1. Work closely with the project, functional support and training teams to ensure supplier enablement materials are up to date and reflect current system design
2. Run refresher sessions for suppliers of how to use ProSave and transact with SCI
3. Ensure supplier records are kept updated and work closely with requester functions to ensure all suppliers are registered and qualified on ProSave 
4. Work with local procurement teams to communicate latest supplier enablement materials and practices allowing them to engage efficiently with their suppliers. 

SKILLS AND BEHAVIOURS (SCI Values in Practice) 

• Accountability:
  1. Holds him or herself accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Ambition:
  1. Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
  2. Widely shares their personal vision for Save the Children, engages and motivates others
  3. Future orientated, thinks strategically and on a global scale.
• Collaboration:
  1. Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
  2. Values diversity, sees it as a source of competitive strength
  3. Approachable, good listener, easy to talk to.
  4. Creativity:
  5. Develops and encourages new and innovative solutions
  6. Willing to take disciplined risks.
  7. Integrity:
  8. Honest, encourages openness and transparency; demonstrates highest levels of integrity

QUALIFICATIONS:

1. Bachelor degree in business, technology or similar discipline 

EXPERIENCE AND SKILLS:

1. Experience in supplier management 
2. Knowledge of IT systems (ideally procurement solutions) as a super-user or trainer
3. Experience and use of procurement information and data particularly catalogues, supplier records and contracts
4. Strong computer literacy 
5. Proficiency in English 
6. Commitment to Save the Children values
7. Proven ability to work effectively with people from different cultures
8. Strong interpersonal and communication skills.
9. High attention to detail

Desirable

1. Experience of (Procurement) systems supplier adoption and compliance
2. Experience with SAP Ariba system and supplier enablement
3. Experience with digital onboarding and supplier management
4. Experience of working in a large and complex Procurement environment, within global, multicultural, matrix organisations.
5. Experience with Save the Children or other NGOs

NOTE: APPLICATION CLOSES 26TH FEBRUARY 2022