Current Opportunities at Kakenya’s Dream

• The Monitoring Evaluation and Learning Officer will lead the monitoring, evaluation, and learning dimension of all Kakenya’s Dream (KD’s) projects/programs. The individual is responsible for providing support to program/project implementation in monitoring and measuring the impact of programs and its activities; development and implementation of MEL systems and tools focused on data collection, storage, analysis and reporting; providing technical assistance in gathering and management of data; ensure the use of technically appropriate monitoring and evaluation models and information systems; and dissemination of results to stakeholders (including documentation and sharing of experiences and lessons).
• The position reports to the Director of Programs and is based in Kakenya’s Dream field office located at Isampin, Transmara West, Narok County. In addition, the position supervises our Data Entry Clerk.

Duties and Responsibilities

Program MEL Management

• Provide MEL input to strategies, programme design and implementation, programmes plans and management plans.
• Partner with the program team to ensure MEL plans and activities are incorporated and adopted in all project/program designs, implementation, management, reviews and closure.
• Lead the development and implementation and support periodic review of effective MEL framework (capturing relevant metrics and data, and accurate results), protocols, policies and standard operating procedures (SoPs).
• Facilitate development of MEL tools and coordinate MEL processes and activities.
• Partner and work closely with the Clinical Officer and team to develop and adopt a MEL framework that captures relevant data and information for the Health Clinic ensuring the Ministry of Health, County Government, and other government agencies requirements and also internal needs are met.
• Support fundraising, resource mobilization initiatives and sustainability initiatives by providing appropriate data and information needed to respond to calls and development of concept papers and proposals.
• Offer capacity building and training of staff on MEL and data management; collection, input, processing, analysis, use and storage.
• Ensure information regarding program activities and beneficiaries is regularly captured, updated, analyzed, and communicated to program and management teams.
• In coordination with the program team adjust and improve programs and long-term planning based on data and analysis.
• Contribute to the design of evaluation protocols and advise on appropriate uses of program monitoring data

Database Management

• Oversee development and use of the organization's program and beneficiaries database.
• Ensure the integrity of all data entered into the database.
• Supervise and develop the skill of Database Clerk.
• Serve as the primary trainer and point of contact for staff entering data into the database to guarantee integrity, consistency, and accuracy.
• Build out new fields, apps, and reports as the organization’s programming changes.
• Develop and maintain database backups and filing systems for program data.

Reporting and Documentation

• Support program team in data capture and reporting using monitoring tools to track program indicators as per performance framework
• Provide technical input in the review of program reports and participate in field assessments including data verification
• Participate in preparing monthly, quarterly, and annual programmatic performance reports.

Program Quality

• Ensure each project/program has clear measurable outcomes and a plan to collect and analyze that data.
• Maintain high quality standards in the performance of the MERL department in the organization.
• Ensure compliance with protocols and standards, internal policies and donor agreements in program implementation and reporting.
• Carry out data assessments/audits regularly for those submitted by staff and partners to ensure accuracy, credibility and quality.
• Schedule and oversee regular monitoring activities of programs and ensure that the MEL database is regularly updated and accurate.
• Promote initiatives that promote and enhance service delivery.
• Coordinate reporting for the result based management, half year and end year meetings.
• Participate in regular planning and reflection sessions with the program team to ensure best practices are being followed and that adjustments are being made based on monitoring and evaluating outcomes and results.

Sharing and Learning

• Organize and coordinate dissemination of MEL findings and recommendations.
• Synthesize lessons and experiences for continuous improvement of program approaches and methodologies internally and with relevant stakeholders.
• Disseminate outcome of case studies, experiences, lessons learnt, and best practices both internally and among relevant stakeholders.
• Encourage sharing of learning and experience with the team, across the organization and with like-minded/peer organizations.

Networking and Relationship Management

• Maintain and nurture productive relationships with stakeholders and professionals relevant to KD programs and activities.
• Serve as the focal point person for external audits, assessment and evaluation activities.
• Represent and participate in relevant forums where nominated.

Minimum Skills and Experience Requirements:

• Bachelor’s degree in Monitoring and Evaluation, Development studies, Social Sciences, Economics, or Statistics or any related fields.
• Post-graduate or professional qualification in Monitoring and Evaluation, Project planning and management, Statistics, MIS, IT, or Development related subjects.
• Experience in community participatory methodologies.
• Statistical software and data analysis skills such as SPSS, Epi Info, STATA, Sequel or NVIVO among others.
• High level of proficiency in Windows Excel and analytical programmes
• At least 3 years relevant work experience in a similar position in the development sector/NGO.
• Experience with project and programme management.
• Work experience in the rural environment in Kenya in programs/projects supporting education, health, socio-economics/livelihoods, gender (women/girls) among others.
• Experience in designing and facilitating linking and learning activities including capturing and sharing case studies, experiences and lessons.
• Knowledge of and affinity with social inclusion, marginalization, influencing, and capacity development
• Strong research and analytical skills

Additional Qualification

• Good understanding of the project management cycle
• Good training/facilitation skills
• Experience in building M&E frameworks and databases

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• Kakenya’s Dream seeks to recruit a Human Resource Officer. Reporting to the Finance and Administration Manager, the Human Resource Officer will lead the HR function. The role is to provide effective human resource management at KD. It builds and maintains a highly skilled, competent, committed, productive and motivated workforce that subscribe to KD’s vision, mission, values and culture. It ensures compliance to labour laws and promotes adoption of progressive and proactive human resource practices.
• The position is based in Nairobi, however, the HR Officer will be expected to make occasional travel/visits (approximately every other month for one week at a time) to the field office located in Isampin, Transmara West Sub County, Narok County for work purposes.

Roles and responsibilities:

Human Resource Strategies and Management

• Lead all aspects of human resource management and ensure HR components are incorporated into the organization’s strategies and management processes.
• Collaborate with senior management and line managers to develop HR strategies aligned with the organization's goals and objectives; including workforce planning, talent management, career progression, succession planning, motivation, and staff wellness among others.
• Identify and mitigate Human Resource risks and liabilities, such as legal issues, conflicts of interest, and unethical behavior among others to protect the organization's exposure to litigation, reputation, and integrity.
• Keep track of new and progressive human resource and administration management trends in Kenya and globally, and advise management accordingly.

Labour Laws and Policies

• Facilitate development, periodic review, and update of human resources policies and procedures; to ensure they are aligned to labour laws, regulations, best practices, and internal structures and systems.
• Ensure compliance with labour laws and regulations and internal human resource policies, procedures, structures and systems.
• Custodian of the organization’s Human Resource policies and procedures; including enforcement of code of conduct and values.

Manage Staff Recruitment and Placement

• Lead in workforce planning; ensure KD has a responsive organization structure, maintains adequate staffing, and all positions have job descriptions.
• Coordinate recruitment process; management of sourcing/advertisements, receiving applications, shortlisting, interview and selection of candidates.
• Ensure timely execution of staff contracts; initial contracting, confirmation to a position, renewal of contracts, and variation of contracts among others
• Manage on-boarding of staff; includes placement, documentation and paperwork, orientation/induction, settling and probation processes for new employees and promoted staff.
• Maintain an updated and relevant database for potential candidates to be considered for recruitment for easy access and retrieval whenever positions fall vacant.

Compensation and Reward system

• Advice management on salary and benefits structure and make recommendations on how to attract, motivate and retain highly skilled and competent staff.
• Manage the administration of staff salaries and benefits structure and schemes; payroll administration, allowances, benefits, leave management, life insurance, medical schemes, pension, bonuses, and incentives among others.
• Communicate payroll changes and liaise with the finance department on issuance of pay statements/slips.
• Ensure compliance to HR related statutory deductions, remittance and timely filing with relevant government agencies.

Performance Management and Staff Development Process

• Facilitate development and implementation of an effective performance management system and coordinate annual staff performance management including appraisal process.
• Carry out staff development and training needs assessment and implements appropriate intervention strategies and plans.
• Put in place systems and structures that support employees’ skill development and career advancement.
• Manage staff coaching, mentoring, career progression and succession structures.
• Coordinate annual staff training and development programs.

Employee and Industrial Relations

• Facilitate effective communication to employees on HR issues.
• Coordinate and advise management on employer/employee relations and industrial labour matters.
• Ensure effective management of grievance handling and disciplinary processes and timely resolution of staff conflicts and disputes.
• Ensure effective staff safety, protection and harassment handling mechanisms are in place and working.
• Coordinate human resource related legal issues and advise management on appropriate course of action.
• Convene and coordinate general staff meetings as prescribed.

Separation/Termination

• Manage an effective staff separation process and ensure termination of staff contracts are undertaken as prescribed in laws, contracts and internal policies.
• Ensure exit interviews are carried out and through this and other means highlight staff issues and bring recommendations to help manage staff turnover.

Staff Safety, Security, Health and Wellness

• Ensure KD maintains adequate security, safety and health standards, policies and procedures for its offices and work environments that promote employees’ wellness, while offering insurance against occupational hazards and common law claims.
• Manage staff wellbeing and welfare programmes; that promote employees’ wellness and a good work environment.

HR Administration Support

• Support general administration, logistics and procurement processes
• Maintain an effective human resources management system and database and ensure KD maintains adequate and up-to date personnel records.
• File human resource management records with relevant authorities and bodies as required by law.
• Ensure confidentiality in management of data, information and records; compliance to Data Protection Act 2019 and internal policies.

Minimum Skills and Experience Requirements:

• A bachelor’s degree in Human Resource Management, Business Administration or Social Sciences.
• At least a Post-Graduate Diploma in Human Resource Management
• At least three (3) years’ experience in HR management in working experience preferably in the Development/Non-Profit Organization (NGO) sector.
• Member of the Institute of Human Resources Management (IHRM)/CHRP Certification preferred.
• Strong leadership and people management skills.
• Good working knowledge of Kenya labour laws and human resource best practices.
• Very good planning and organizing skills, with ability to work under minimum supervision.
• Excellent communication, report writing and presentation skills.
• Strong interpersonal and multicultural orientation.
• High degree of confidentiality, integrity and honesty
• Excellent ICT skills and good working knowledge with MS Office suite.
• Experience in financial management including budgeting.