HEA Information Management Officer at World Vision Kenya

Job Description:

To support and coordinate the collection of information on humanitarian and emergency responses across the nine countries in EAR. Support and help to capacity build responses information management teams. The role will enhance the efficiency and effectiveness of Humanitarian and Emergency Affairs operations by systematically collecting, analyzing, and disseminating critical data and information. The role aims to support evidence-based decision-making, ensure accountability, and facilitate coordinated responses to humanitarian crises. This position will leverage advanced information management tools and methodologies to provide accurate, timely, and actionable insights, thereby contributing to the overall mission of alleviating human suffering and promoting sustainable development.

MAJOR RESPONSIBILITIES

Data Collection and Management (35%)

Coordinate overall data collection, storage, analysis and reporting [Data mining] within scope and to a high standard including:

• Design and implement data collection forms and tools.
• Ensure data quality and integrity through regular validation and cleaning processes.
• Maintain and update databases and information systems.
• Data Analysis and Reporting including user-friendly reports
• Analyze collected data to identify trends, gaps, and needs.
• Generate regular reports and dashboards to support decision-making.
• Provide data-driven insights and recommendations to humanitarian teams.

Information Dissemination (20%)

• Develop and manage information-sharing platforms, such as web portals and GIS systems.
• Ensure timely and accurate dissemination of information to relevant stakeholders.
• Create and distribute information products, including maps, infographics, and situation reports.

Coordination and Collaboration (10%)

• Collaborate with various WV entities, humanitarian agencies, clusters, and partners to gather and share information.
• Participate in inter-agency meetings on Information Management and provide information management support.
• Facilitate information exchange and promote data standardisation across organizations.

Technical Support, Capacity Building and Emergency Response (30%)

• Provide technical assistance and training to staff and partners on information management tools and practices.
• Develop and implement information management strategies and plans.
• Support the integration and interoperability of data systems.
• Rapidly deploy to crisis-affected areas to establish information management systems.
• Support emergency reporting and data collection efforts.
• Ensure the availability of accurate and timely information during humanitarian emergencies.

Others (5%)

• Participate and contribute in committees and task forces
• Perform any other duty as assigned by the supervisor or Designee

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional Experience

• The candidate must have a minimum of 1years’ experience with regards to Disaster Management Programming and/or the Project management.
• Highly flexible and organized, able to manage multiple, simultaneous demands and willing to take on new tasks on an ad hoc basis
• Ability to work both on own initiative and as part of a team in a high-pressure environment while adhering to deadlines.

Required Education, training, license, registration, and certification

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

• The position holder should have a relevant Bachelors’ degree in social sciences/Information management/Statistics or any other relevant degree.
• The position holder must be a result orientated to manage and satisfy multiple, donor and other stakeholder demands; keen on details and agile to grow the unit
• Computer knowledge including Microsoft office (Word, Excel, power point, outlook), any statistical package and adobe creative suite.

Preferred Knowledge and Qualifications

• Training or certification in Portfolio and/or Project Management with accredited institutions will be an added advantage
• Understanding of all areas of project management cycles in a complex, international development organisation especially in Relief Projects. 
•  Budgetary and financial management skills.
• Proficiency in written and spoken English.
• Ability to deliver results
• Creativity in data presentation Good interpersonal, organisational and management skills
• Ability to solve complex problems and to exercise independent judgment.

Travel and/or work environment requirement

Work environment:  Office-based with travel to the NOs expected up to 20%

On call: as required