Job Opportunities at Duma Works - 2 Positions

The Finance and Administration Manager will contribute to the day to day financial and administrative activities of the organisation, and play a key role in adhering and implementing company finance and administration policies.

Finance and Accounting

• Prepare and maintain accurate, timely financial records for the organization in accordance with standard accounting procedures
• Develop, implement and ensure compliance with internal financial policies, procedures and control mechanisms
• Ensure all statutory remittance and reporting requirements of the organization are met
• Prepare all necessary information for annual returns and audits
• Develop and maintain financial accounting systems for cash management and control
• Bank account reconciliation
• Manage cash flow and prepare in advance for cash flow needs
• Oversee bookkeeping and payroll functions
• Track and account for assets
• Contribute to financial systems implementation, budget preparations, expenditure tracking, and financial reporting and accounting
• Help ensuring effective internal controls and minimising risks
• Maintain books, record transactions via Quick-books, reconcile discrepancies
• Contribute to monthly close procedures, including bank reconciliation
• Preparation of monthly and quarterly financial reports and oversight of company audits
• Maintain accurate records for all company transactions

Administration

• Implement tasks across multiple functional areas including HR, procurement, inventory, asset disposition, logistics etc
• Assist with local procurement, ensuring full compliance with company policy
• Help to manage inventory and all other assets, monitor and report daily stock movements, ensure proper reconciliation on an ongoing basis (weekly and monthly)
• Pro-actively make recommendations for better work methods for improved efficiency and company profitability
• Open and close the office at agreed times
• Oversee administrative functions including provision of necessary equipment and material for the work environment, leases, contracts, asset registry, key registry.
• Contribute to preparation of Board and management meetings
• Supervise accounting team, assign tasks to the team members and follow up to ensure completion of quality and timely work
• Working together with HR & Logistics counterparts, oversee appropriate development of roles and structures, and work plans, to manage the organization’s procurement, distribution, logistics and administration functions
• When needed, support HR activities in the process of recruiting, training and development
• Give input into staff performance appraisals and ensure appraisals are done on time
• Performance management including disciplinary action where needed, with the support of HR and senior management
• Contribute to the import process and product costing
• Any other duties as assigned by Directors

Requirements and Qualifications

• Bachelor Degree (Finance, Accounting, Commerce)
• CPA-K professional certification

Skills and Experience

• 5 years professional experience in similar or relevant roles (finance-administration posts of supervisory & managerial levels)
• Advanced skills in standard bookkeeping/accounting software(s)with particular reference to QuickBooks
• Advanced Microsoft Office software skills, especially Excel
• Strong communication ability both written and verbal, able to train others
• Knowledge of import process (primary business)
• Self-starter with strong problem solving skills, ability to multi-task, and strong attention to detail
• Must have the force of character sufficient to properly represent the organization’s interests with suppliers and be a person of high integrity as well as team player
• Able to supervise a team, follow up on delegated tasks
• Willingness to continuously learn and be open to feedback to improve individual development

go to method of application »

Responsibilities

• Blood inventory management and restocking ordering from NCBT
• Order preparation and packing
• Expiration tracking and management
• Implement best practices and safety precautions as recognized by NCBT
• Participate in the continuous improvement of Standard Operating Procedures (SOPs)
• Perform daily quality control procedures
• Ensure safety in the Zipline distribution center’s blood storage area

Qualifications

• A1 certification in Biomedical Laboratory Sciences
• At least two years experience working with biological specimens or working with biomedical equipment
• Experience working in a blood bank, laboratory or clinical setting
• Experience in blood banking and transfusion techniques preferred but not required

Languages

• Full Professional proficiency in spoken and written English and Kinyarwanda
• French proficiency preferred but not required