Job Vacancies at International Rescue Committee

Under the supervision of IRC WPE Senior Program Officer, and based in Hagadera, Dadaab the Data (GBVIMS) Assistant, will be responsible for collecting and analyzing data of activities done by WPE response team in the Support Centre , Women and Girls Safe Spaces (WGSS) and/or mobile team and activities done by Prevention & GBV risk reduction team in WPE Field Sites.

Responsibilities:

Monitoring and Information Management:

• Directly oversee all WPE data collection and management with the support and supervision of the Senior WPE Officer and Coordinator.
• Ensure data received from the field teams is correctly entered into the program trackers on a regular weekly basis – gather, consolidate, clarify errors, and clear the program data.
• Ensure accurate and regular data entry and review, including robust analysis and identification of trends, following the WPE information management protocols and standards set out by the GBVIMS.
• Maintain and ensure safe, ethical, and accurate documentation, filing, storing and usage of information.
• Share weekly the updated Program Data and Indicator tracker with the WPE PSS Officers, Outreach Officer and the Senior WPE Officer.
• Share monthly GBV brief trends analysis report on cases documented to guide GBV prevention activities and advise programming with both Snr. WPE officers
• Ensure all hard copy of case management and WPE activities files are securely stored (i.e. in strong lockable file cabinets where appropriate)
• Contribute to project monitoring and evaluation, including leading on or supporting the team with focus group discussions, community consultations, and carrying out feedback surveys with women and adolescent girls.
• Analyze and share results of safety audits, focus groups, and community consultations, including identifying trends and context changes.
• Regularly visit program activities to ensure that all data is correctly collected and stored and shared in a timely manner.
• Use project indicator data to monitor achievement towards objectives; report any projected shortcomings or gaps in timely manner.
• In coordination with the MEAL team, develop online database forms and other tools to facilitate the collection of data from field-based staff.
• Train and offer needed support to WPE staff to use GBVIMS tools correctly and effectively and WPE case trackers and other program activity and indicator trackers.
• Support proposal development as necessary.

Reporting:

• Submit accurate monthly indicator tracking reports and analysis, in-line with safety and ethical standards.
• Compile, edit, and write weekly, monthly, and quarterly WPE quantitative program reports using assigned template, including collecting reports from field staff and producing final information products.
• Ensure timely submission of data on the online/offline M&E box.
• Act as focal point for Activity Info and other quantitative donor reporting.

Qualifications

• Bachelor’s Degree in information technology, computer science or other relevant training
• Good working knowledge of English language.
• Minimum one-year professional experience in implementing GBV response programs.
• Knowledge of GBVIMS or confidential data entry as an added advantage.
• Deep understanding of gender-based violence, women’s protection, and empowerment in the context of Dadaab refugee camp.
• Excellent computer skills and abilities in Excel, Word, and web-based platforms/databases, and the ability to train others in these systems

Personal Qualities:

• Works well in and promotes teamwork,
• Comfortable in a multi-cultural environment, flexible, able to handle pressure well, and strong communication skills.
• Strong ability to work independently, meet deadlines, prioritize work under pressure, and maintain attention to detail.
• Willing to work as a member of a diverse team and maintain a positive attitude and good communication under pressure.

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The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people whose lives and livelihoods have been shattered by hostility and disaster; to survive, recover, and regain control of their future. The IRC has been working in Kenya since 1992, where it implements programs in health, nutrition, governance and rights, Women’s Protection and Empowerment (WPE), Protection, and Economic Recovery and Development (ERD).

The Volunteer Finance Assistant has responsibility for supporting the finance functions for the IRC Kenya office to adhere to IRC policies and procedures as well as donor compliance.

Key Responsibilities:

Cash & Bank Payments Processing:

• Review and process vendor payments on time and make sure all documents are provided.
• Maintain the Invoice management folder.
• Processing of travel payments and ensure all the vital documents are provided.
• Ensuring that authorizations on the payments requests are in line with the approved limits per the delineation chart.
• Assist the Finance Assistant with month end close out on Bank reconciliations and Advance liquidations.
• Devise a cash replenishment schedule to minimize weekly bank visits.
• Ensure licensed receipts are accurately coded and issued upon receipt of monies.
• Maintaining the receipt book and ensuring that authorized receipts are issued upon receipt of monies.
• Assist with Banking.

Filing and Digital Filling:

• Maintain an organized and well-documented (all files must be labeled accurately and visibly) and sequential filing system for all cash disbursement vouchers.

Audit Facilitation:

• Retrieving, reviewing and filling back audit documents.

Other:

• To maintain an organized and well-documented bank correspondences file ensuring it’s continuously updated.
• Work closely with Finance Assistant to ensure effective training.
• Assist the supervisor with cashbook update and maintenance.
• Any other duties as may be assigned by supervisor.

Qualifications

• A bachelor’s degree in accounting, Business Administration, Commerce or Finance with CPA