Jobs at World Vision Kenya

PURPOSE OF POSITION

This position will provide leadership in the review and advisory on all key information systems and infrastructure within the region either independently or jointly with other teams. The person in this position is responsible for leading, conducting and advising on all information systems audit work globally including audits of computer applications, information security and technological solutions at the region and within national offices. The person in this position will also champion Information Technology (IT) use within the global internal audit team through capacity building in line with Global Internal Audit strategic direction. The position is expected to operate with considerable independence within the scope of their assignments. This role interacts regularly with IT and non-IT personnel and management at the global, national office and regional level, necessitating a wide degree of creativity and latitude, in addition to well-developed interpersonal and leadership skills.

MAJOR RESPONSIBILITIES:

IT Audit Engagement 

• Audit planning, execution and reporting
• Develop detailed IT audit work plans, information system and application audit programs for specific engagements, audit schedules, risk assessments and IT audit status reports
• Engage with management at the local, regional and global level to obtain better understanding of business processes and key areas of risk affecting strategic goals.
• Lead or function as a team member to plan and implement IT audits based upon an understanding of the critical IT controls within the core process/area under review in accordance with the IIA and ISACA related Standards; and use the Governance, Risk and Control system and the designed templates for assessing and evaluating the IT risk universe within the timelines communicated by the supervisor.
• Analyze evidence gathered and accurately communicate findings and recommendations to appropriate management and directors both orally during the exit conference and written reports.
• Follow-up on remediation of identified deficiencies.
• Collaboration, advisory services and networking
• Collaborate with WV Global Technology & Digital Solutions teams and participate (advisory role) in IT initiatives as a subject matter expert in matters relating to controls and compliance.
• Provide consultative advice to stakeholders by identifying key IT control gaps and risks related to key processes
• Assist in the evaluation of potential occurrence of fraud in IT systems and how management mitigates the risk

Capacity building

• Provide training and guidance to the WV teams on evaluation of general and application controls of systems to facilitate the testing of controls and non-compliance to existing standards and expected controls.

Special assignments

• Perform special projects as assigned by the Global Audit Director - IT
• Participate in GIA initiatives, innovations, automation and training as may be requested by supervisor or GIA leadership.

KNOWLEDGE, SKILLS AND ABILITIES:

• At least five (7) years’ experience in information technology (IT) or information systems audit and advisory. 
• Extensive engagement experience with management at middle and senior level.
• The ability to design and execute data analytics tests to support business process audits.
• Exposure to various audit management and /or accounting systems.
• Notable level familiarity with various IT platforms, operating systems and information security.
• Experience in terms of assisting with the development and/or improvement of IT audit methodologies.
• Ability to plan, perform, document and report on audits.
• Experience in dealing with people from diverse cultures and backgrounds.
• Bachelor's degree or higher in computer science, information technology, management information systems, information security, accounting, or a related discipline, or equivalent work experience.
• Technical professional certification required CISA (CISSP, CISM, CRISC, CPA Certified Public Accountant) or CIA (Certified Internal Auditor) or CA (Chartered Accountant) a plus.
• Knowledge of COBIT and best industry IT practices.
• Proficiency in English language skills.

Preferred Skills, Knowledge and Experience:

• Computer skills (office applications, accounting systems and IT audit tools like Nessus, Solar winds, etc. is a plus)
• Excellent communication skills - written, oral and presentation - in fluent English.
• Outstanding quantitative, analytical, problem solving and organizational skills.
• Strong project management skills.
• Demonstrated ability to successfully communicate with people at all levels of the organization.
• Good time management and proven interpersonal skills.
• Demonstrated ability to execute and deliver under challenging circumstances.
• Self-motivated, and ability to work independently.

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PURPOSE OF POSITION

To provide leadership and management to the supply chain and administration management to ensure that there are adequate systems, policies, procedures, controls and necessary skills to support the operations of the WV East Africa Regional Office, in a timely, effective, professional and cost-effective manner, strategically to obtain best value for money for all supply chain management activities and to provide efficient and effective administration support services to operations and all other function.

MAJOR RESPONSIBILITIES:

Business Requirements

• Ensure Business Requirements are developed and implemented across the organization.
• Proactively engage with suppliers, partners, local authorities, other NGOs, clusters and stakeholders to ensure good coordination and adequate information sharing, address common concerns/problems and seek solutions.
• Supplier Contract and Relationship Management
• Ensure that legally vetted contracts are used for all Strategically Sourced contracts.
• Ensure contract management process is established in resolving contract-related conflicts and continuous improvement.
• Ensure supplier onboarding process and supplier relationship management framework including the communication guidelines & Supplier continuous improvement plan is in place.

Control and Compliance

• Ensure SCM related risks are identified and captured in the Enterprise Risk Management process, for mitigating / eliminating them.
• Ensure anti-corruption and fraud mitigation strategies including the internal control framework are in place and implemented.
• Ensure, WV is in compliance with all external and internal regulatory authorities (government entities, regulatory audits, donor compliance…) and process is established for non-compliance management.

Data Analysis and Reporting

• Develop, track, and evaluate procurement metrics including areas of spend analytics, procure-to-pay process, operational efficiencies, and supplier performance to drive procurement strategy development and implementation.
• Drive operational performance and consider efficiency vs. effectiveness in the form of dashboards, convenient for the review of high-level key indicators.
• Ensure SCM function performance level meets annual targets.

Leadership and Coaching

• Provide leadership to Supply Chain Department to ensure Our Promise strategy is embedded in the Department’s annual objective and day to day work.
• Manage the performance of direct reports through performance reviews, frequent conversations and other method as appropriate.
• Be courageous in providing coaching or feedback for continuous performance improvement.
• Ensure that all Supply Chain staff members understand Procurement Policies, Processes, and Systems.
• Plan and coordinate departmental meetings to review status of tasks and update Senior Management Team on the progress of the departments’ functions.
• Lead monthly appropriate review meeting to address open procurement issues/performance and provide solution.

Planning

• Ensure annual procurement planning process is in place. Where Partners' and Sub-Grantees are involved in the project implementation, ensure the established process covers such scope as well.
• Review Procurement Plans and develop annual sourcing strategy.
• Lead the quarterly review of procurement plans with business community to ensure requirements are updated.
• Drive reduction in total supply costs and in waste.
• Develop and agree on annual departmental Objectives and KPIs.
• Ensure SCM has a voice at the strategic planning table.
• Present the Sourcing Strategy to the WVI Head of Global Supply Chain.

Process, Procedure and Policy

• Champion and drive procurement process efficiencies by eliminating non-value added tasks, embedding the continuous improvement culture, meeting customer needs.
• Lead in the development, implementation and review of the policies, standards and procedures for Procurement to ensure they are aligned to WVI expected standards, policies and procedures.
• Managing supply chain Involvement in the project closure to ensure that all procurement related issues and requirements for project closures have been implemented.

Procurement Execution

• Ensure that operational procedures are stablished based on the global policies, processes, SOPs and business rules.

Strategic Sourcing

• Determine the requirement for the Category, Market and Incumbent Supplier based on the Spend Analysis and Annual Procurement Plans.
• Review the Sourcing Strategy for unidentified opportunities and ensure it meets the global, regional and Field Office objectives before socializing with stake holders.
• Ensure a Market Assessment and Supplier Pre-Qualification process is in place aligning to the global polices and process.
• Ensure the framework in managing the RFQ/RFP Process including baselines & price survey methodologies.
• Engage with Global Head of Supply Chain in assessing new the possibilities of Regional, Sub- Regional and Field Office negotiations.
• Review Procurement Committee submission documents to ensure their comprehensiveness to allow an informed decision-making process.

Systems Development and Implementation

• Engage and collaborate with Shared Services and Global Provision Team on System challenges to enhance effective use.
• Ensure that ProVision Optimization and Transformation Metrics are achieved.
• Generates innovative ideas, approaches and solutions by providing open, accurate and consistent information, while demonstrating support and commitment to others through participation as requested in the Value Analysis Program structure.

Training and Capacity Building

• Ensure that Supply Chain Staff and other staff from WVI Departments are trained on WVI Procurement Policies, Processes, and Systems.
• Ensure Partners' / Sub-Grantees' capacity assessment and capacity building framework is developed and implemented.

KNOWLEDGE, SKILLS & ABILITIES:

• Master’s Degree in Supply Chain Management, Procurement, Engineering, or Business Administration, or equivalent professional qualification (advanced CIPS)
• A minimum of eight (8) years of progressively responsible experience in procurement, contracts management, contracts administration and/or logistics, of which five (5) years of experience directly related to first-hand procurement and/or contracting is required. 
• At least 7 years of experience in managing staff. Experience working in humanitarian and development contexts.
• Substantive experience working in the INGO sector dealing with multiple donor funds and meeting different donor requirement.
• Ability to provide matrix supervision to Field Offices and also be matrix supervision by the WVI Global Head of Supply Chain.

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PURPOSE OF POSITION:  

Coordination of all activities related to the successful delivery of the Triennial Council in consultation with the Partnership Leader Global Governance and Compliance (PL)

To apply the relevant governance knowledge and skills to promote the development of high performing Board Support Staff (BSS) who will offer administrative support that ensures that boards/AC are well supported to perform effectively. This will involve one on one governance coaching, orientation and proactive support to grow the BSS competence and confidence. This will be applicable for Africa BSS Coordination of all Regional forum activities in consultation with the Director Global Governance

Working under the direction of the Director Global Governance, to prepare and track the Global Governance Department annual budget and annual forecast, continuous monitoring and tracking of the expenses and providing advise as appropriate.

Offer administrative support to the two Global Governance Directors as may be needed.

MAJOR RESPONSIBILITIES:

Triennial Council Project management

• Research, requirements gathering, and application of past Council’s lessons learned to help the Partnership Leader for Global Governance & Compliance and Council Moderator in Council preparations.
• In consultation with the PL, take a lead role in planning activities, preparing documentation, and evaluating venue facilities and technical services. This includes ensuring communication and media requirements are met; management of consultants, host country partners, suppliers, & internal teams to ensure a high return on Council objectives and designing and managing sub-projects that contribute to the achievement of the Council objectives.
• Form cross-functional teams and provide team leadership, as it becomes necessary, to fulfil project goals and ensure that temporary project team is appropriately supplied with required resources.
• Prepare contracts, develop business cases to ensure approval and funding commitment.
• Develop & manage the Council budget and budgetary reporting.
• Risk identification and mitigation - work with PL to identify risks, monitor changes, taking corrective actions and reporting status and progress to the PL.
• Manage coordination, logistical and administrative duties of the Triennial Council including supporting the Council Moderator, Council Planning Committee (WVI Board) and Council Management Committee, preparing for & setting up meetings and taking minutes at the meeting.
• Manage administrative, logistical, travel and hospitality support to the Triennial Council meeting for all attendees.
• Tasks include but are not limited to coordinating accommodation, travel, venue planning, event management and event close-out activities.
• Post Council lessons leant report and follow up actions.

Coach Board/Advisory Councils & Board Support Staff (BSO)

• Train the Board Support Staff (BSO) to effectively play their role in supporting boards/AC’s. This includes creating an annual development plan for each NO based on self-assessments, Peer Review and Global Internal Audit results and other recommendations.
• Create and/or enhance training material for BSOs based on individual and collective needs.
• Consolidate Board development plans, forward agenda, annual work plans etc. for effective use by the Directors Provide orientation to new BSOs, with additional support for first six months.

Regional Forums coordination

• Research, requirements gathering, and application of past Regional Forums lessons learned to help the RGAs in preparation of Regional forums.
• Advising Regional Governance Advisors on preparations of the Regional Forums including nominations of candidates of candidates for elections of the WVI Board members.
• In consultation with the Governance Directors and Regional Governance Advisors, take a lead role in planning activities, preparing documentation, and technical services.
• Keep track of the Regional Forums timelines as per the partnership policy on Regional Forums and help with final evaluations reports post RFs.
• Provide administrative support to all Regional Forum planning committees and ensure effective execution of all RFs in consultation with Regional Governance Advisors.

Support to Emerging Advisory Councils in Africa 

• Provide capacity building, development facilitation and training in best practice governance to emerging Advisory Councils in the assigned Region in collaboration with the Governance Director and ND’s.
• Train and sensitize the Senior Leadership Teams to understand the role of the advisory Council, ensure they understand World Vision’s Federal Governance Model and take them through transition requirements.
• Researching on different Governance subjects and best practice to enhance development of new governance resources in collaboration with the Governance Directors.
• Participate in Partnership governance processes including governance Transitions of emerging AC’s and Peer Reviews.
• Enhancing, editing and proof-reading reports prepared by Governance Directors.

Administrative Support

• Working with the Senior Director, to prepare the department’s annual budget and forecast and continuously tracking of the expenditure against the approved budget/forecast and providing accurate monthly expense and income reconciliations.
• Verification of invoices against contract activity for consultants and coordinate payments.
• Arranging logistics and meetings involving SRGAs including all team meetings Ensuring necessary travel arrangements have been made in good time and completion of any other tasks as identified by Governance Directors.

KNOWLEDGE, SKILLS & ABILITIES: 

• Knowledge of board governance subject matter, practices and terminology in profit and/or not-for-profit sector.
• 2 years working in a board support / coordinator or trainer role.
• Previous work experience in Governance, project management.
• Database technical skills.
• High level of organizational skills and ability to work independently.

Preferred Skills, Knowledge and Experience:

• Bachelor’s Degree in business administration, Project management, Law, social sciences or governance orientated subject.
• Excellent communication skills and strong interpersonal skills.
• Effective and professional fluency in written and verbal English and communications.
• Fully conversant with Survey Monkey, MS Word, Excel & PowerPoint, Databases.
• Proven experience in project management, event and meeting planning, logistics and contracting.
• Knowledge and understanding of the functioning of International NGOs such as World Vision in terms of their governance, management and operations.
• Excellent communication skills and strong interpersonal skills.
• Knowledge and understanding of Governance.
• Proven ability to work across physical and cultural distances.
• Capacity Building experience.