Temporary /Short Term Assignment -Procurement Manager at Mercy Corps

Essential Responsibilities

• Coordinate CCS procurement activities according to the Field Procurement Policies and Procedures, SOPs and donor rules & regulations.
• Act as Head of Procurement for the CCS Secretariat, with primary focus on FSP contracting
• Support the set-up of a common payment system for cash programming, supporting development of guiding rules and governance structures.
• Identify CCS partner procurement and compliance requirements for participation in aggregate payment architecture, developing solutions that serve the widest diversity of members’ institutional procurement processes and norms.
• Lead the negotiations, contracting, and management of financial service providers, proactively identifying opportunities to strengthen and expand FSP capacity and performance.
• Lead procurement of technology vendors and platform operators that will support implementation of aggregate payment architecture.
• Ensure that the procurement department supports the program efficiently and compliantly.
• Interact with contractors, in coordination with the CCS Program & Operation teams.
• Ensure that the required documentation of supplies and transactions are completed to standards.
• Prepare status reports on deliveries for P&L and office Management and recipient of supplies.
• Maintain thorough procurement files as outlined in the MC procurement policy.
• Coordinate with the Warehouse on delivery of items including completion of Goods Received Notes, storage of items and transfer of items to field sites, as needed.
• Ensure that Mercy Corps’ procurement activities are legal and moral.
• Enforce proper use of procurement ceilings and approval procedures.
• The Procurement Manager will conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.

TEAM MANAGEMENT

• Create and sustain a work environment of mutual respect where team members strive to achieve excellence.
• Promote accountability, communicate expectations, and provide constructive feedback via regular performance reviews.
• Supervise, hire, and orient new team members as necessary.
• Provide team members with information, tools and other resources to improve performance and reach objectives.
• Contribute to country team-building efforts, help team members identify problem-solving options and ensure the integration of all team members into relevant decision-making processes.

Minimum Qualification & Transferable Skills

• Degree in a relevant business field or professional procurement qualification is desired.
• Minimum 5 years of experience in procurement management at a large scale.
• Experience with procurement for cash and voucher programming required, preference for experience with digital payments and/or financial service providers.
• Extensive work experience in procurement management, preferably in the humanitarian or development sector.
• In-depth knowledge of procurement principles, regulations, and best practices.
• Strong expertise in establishing and managing MPA/MSA contracts across multiple categories.
• Proven ability to lead and coordinate procurement activities in a fast-paced and demanding environment.
• Experience and/or interest in developing governance systems to guide common solutions and services for shared humanitarian challenges.
• Experience and/or interest in applying market systems development principles to procurement.
• Excellent negotiation, communication, and interpersonal skills.
• Familiarity with the PROSOURCE procurement system is highly desirable.
• Strong organizational skills; ability to interact effectively with international and national personnel.
• Excellent oral and written English skills.
• High level of computer skills on MS Office programs.
• A demonstrated ability to multi-task and process information into action as to not delay program activities.
• A clear understanding of procurement ethics and donor compliance is essential
• Experience in the development of shared or interoperable payment schemes desirable but not required.