Vacancies at International Organization for Migration (IOM)

• Under the overall supervision of the Head of Kenya Country Office, and the direct supervision of the Information Management Officer, the incumbent will be responsible for implementing the activities related to information management and reporting required by the Regional Resettlement and Movement Migration teams in East and Southern Africa.

Specifically, the incumbent is expected to perform the following functions: -
Core Functions / Responsibilities:

• Provide regular country level and regional reporting in relation to Resettlement and Movement Migration (RMM) activities. This includes the conceptualization, design and creation of weekly, monthly and annual reports in regards to annual migrant/refugee departures.
• In coordination with the RMM regional team, create, adapt and maintain databases to track RMM Human Resource related issues, support the development of staff travel processes/documents and pipeline databases where deemed necessary.
• Assist the RMM Regional Manager to create data collection tools and reports that can provide data for external documents and dashboards that are accessible to stakeholders and internally to IOM management.
• IOM is committed to a diverse and inclusive environment. Internal and External candidates are eligible to apply to this vacancy.
• Provide support to country level data management teams in the creation of databases and information collection devices as necessary.
• Support the region during the Mimosa Next Gen transition acting as technical focal point.
• Participate in user requirements definition and business process analysis for the design, coding and deployment of .NET, Open-source applications with SQL Server, following existing standards.
• Participate in user requirements definition and business process analysis of all reporting needs using Excel, PowerBI or any reporting platform required
• Serve as focal point for coordination, monitoring and expedition of software/applications development projects including maintenance and technical support of existing applications.
• Contribute to feasibility studies of new software and report requirements and implements solutions; maintain system and reports specifications, standards, and procedures developed and/or modified.
• Coordinate and monitor software and report development activities using project management tools and standards.
• Develop and implement software and report on development of Standard Operating Procedures, establishing source control and issue tracking using IOM standard tools.
• Prepares technical and user documentation for deployed application systems and reports, as well as training materials and conducts technical presentations.
• Respond promptly within accepted timeframes to application’s user support and enhancement requests facilitating continued operation of the said applications.
• Implement when necessary, applications training to end users to facilitate productive use of existing and new applications and systems.
• Provide Tier 3 support of the application and report Portfolio, ensuring agreed SLAs are met.
• Updates job knowledge by studying state-of-the-art development tools, programming techniques, and computing equipment; participating in educational opportunities; and reading professional publications.
• Regularly report needs and progress on issues in his/her area of responsibility.
• Any other duties as may be assigned.

Required Qualifications and Experience
Education

• Bachelor’s Degree in Computer Science or relevant education from an accredited institution and five years relevant working experience
• Or;
• High School Diploma with seven years of relevant professional experience.

Experience

• A minimum of five years of increasing responsibilities in software development (particularly on ASP.NET) with SQL Databases, ArcGIS, PHP, PowerBI is required.
• A minimum of 3 years of experience in developing web-based database applications and thin-client Web-based applications is required.
• Experience working with specialized international agencies (UN Agencies, International Organisations, and International NGOs) and in complex operations, including conflict and post-conflict situations preferred.
• Experience working for the IOM’s Resettlement and Movement Management (RMM) team and familiarity with MiMOSA, i-GATOR and other IOM databases an advantage.

Technical Skills

• Knowledge of software development, particularly the use of C# and .Net Framework, HTML, CSS, Java script, and PHP is required.
• Knowledge and experience on Microsoft SQL Server 2012 or higher, PowerBI, SQL Reports Server, and My SQL is required.
• Knowledge of ArcGIS is an advantage.
• Knowledge of Web services, XML, SOAP, HTTP and web authoring software would be an advantage.
• Knowledge and experience in SharePoint development is an added advantage.

Languages

• Fluency in both written and spoken English and Kiswahili.

Required Values
Inclusion & respect for diversity

• Celebrates diversity in all its forms.
• Shows respect and sensitivity towards gender, culture, race and ethnicity, religion, sexual orientation, political conviction and other differences.
• Encourages the inclusion of all team members and stakeholders while demonstrating the ability to work constructively with people from different backgrounds and orientations.
• Promotes the benefits of diversity; values diverse points of view and demonstrates this in daily work and decision making.
• Proactively addresses any prejudice, biases and intolerance in the workplace.
• Actively contributes to creating and maintaining a safe, harmonious, and respectful working environment free from all forms of discrimination, harassment, (including sexual harassment) and abuse of authority.

Integrity & transparency

• Upholds and promotes the United Nations Charter, IOM’s Standards of Conduct and Unified Staff Regulations and Rules.
• Delivers on commitments; manages the Organization’s resources honestly, reliably and sustainably.
• Embraces and encourages transparency, balancing this with the need for discretion and confidentiality as appropriate.
• Maintains impartiality and takes prompt action in cases of unprofessional or unethical behavior.
• Does not abuse one’s position and acts without consideration of personal gain. Is motivated by professional rather than personal concerns.
• Respects the principle of independence and neither seeks, nor accepts, instructions from Member States.

Professionalism

• Demonstrates professional competence, mastery of subject matter and a willingness to improve knowledge and skills.
• Seeks to raise professional standards in oneself and others through daily work and activities.
• Is cognizant that taking certain courses of action may threaten the reputation of the Organization.
• Shows self-control and persistence when faced with difficult problems; remains calm in stressful situations.
• Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
• Has a commitment to professional development.

Courage

• Does the right thing, even in particularly challenging and difficult situations.
• Shows resilience and respect in the face of adversity.
• Is decisive and versatile when faced with uncertainty and adapts quickly to change. Is prepared to take calculated risks to achieve the objectives of the Organization.
• Willing to speak up to protect others when misconduct or wrongdoing occurs.
• Is able to provide honest and constructive feedback to peers, direct reports or a supervisor.

Empathy

• Is able to stand in another person’s shoes and consider a situation from another perspective, even if one doesn’t agree with it.
• Supports and relates to others; actively seeks to emotionally understand what other people may be feeling.
• Is fully present when working with others, actively listening and engaging.
• Encourages collaboration through a willingness to consider multiple perspectives and opinions.

Required Competencies
Teamwork

• Fosters a sense of team spirit by developing a shared understanding, accountability and enthusiasm for the team’s work.
• Displays a high level of cultural awareness, sensitivity to different ways of working and leverages individual strengths in order to build a better team.
• Shares credit for team accomplishments and ensures that the contribution of others is recognized.
• Helps create a positive team spirit, putting aside personal considerations to help the team achieve its goals.

Delivering Results

• Produces high-quality results and workable solutions that meet clients’ needs.
• Anticipates constraints, identifies solutions and takes responsibility for addressing critical situations.
• Monitors own and others’ work in a systematic and effective way, ensuring required resources and outputs.
• Aligns projects with Organization’s mission and objectives and demonstrates a good understanding of the impact of team’s and own work on external and internal counterparts.

Managing and Sharing Knowledge

• Disseminates and shares knowledge openly and actively contributes to knowledge/network communities for topics relevant to area of expertise.
• Encourages knowledge sharing across units/departments and ensures that knowledge as captured, recorded and disseminated appropriately.
• Builds networks for the effective communication and exchange of knowledge and ideas and puts others into contact with various sources of knowledge.
• Contributes to an environment that is conducive to innovation and learning.

Accountability

• Proactively seeks responsibility in delivering towards the goals of the organization.
• Plans and organizes work with a clear and deliberate focus, ensuring commitments are easily identified and progress is widely communicated.
• Stands by the actions of team or department, publicly accepting ownership.
• Takes responsibility of own shortcomings and those of the work unit, where applicable.

Communication

• Speaks and writes clearly and effectively.
• Seeks to share information with others, with due respect for diversity and confidentiality of specific sensitive information.
• Listens and seeks to understand without bias and responds appropriately.
• Shares information and keeps others up to date; actively seeks others’ views and ideas and respects their contribution.
• Tailors communication style to suit audience

Closing Date: 03 April 2024

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ORGANIZATIONAL CONTEXT AND SCOPE

• Under the overall supervision of the Head of Sub-Office and the direct supervision of Procurement and Logistics Assistant in Dadaab, the incumbent shall be responsible for driving IOM vehicles to transport persons and goods authorized by IOM in a timely, safe and cost-effective manner.

RESPONSIBILITIES AND ACCOUNTABILITIES
In particular, the incumbent will perform the following duties:

• Drive IOM vehicles and execute the tasks as assigned by direct supervisor.
• Ensure the safety of passengers, cargo and vehicle and observe traffic rules, road discipline with most direct and safe roads to the destination.
• Perform day-to-day maintenance of the assigned vehicle to ensure roadworthiness. This includes daily check of tyres, brakes, engine oil, fan belt, etc.
• Prepare and submit weekly reports on vehicle status. Fill in the inspection sheet of vehicle status and share with the supervisor. Report promptly, to the direct supervisor, any defects or malfunctioning of the vehicle that require immediate attention for planning and control of regular services.
• In case of accident, inform direct and overall supervisors immediately; prepare written incident report and obtain a Police Report/Abstract.
• Maintain the vehicle road logbook including the status of fuel and oil changes at all times.
• Complete the online database entry for the assigned vehicle in fleet database on weekly basis.
• Check daily status and availability of spares, jack, fire extinguishers and tools.
• Refuel the vehicle as required and perform compulsorily record in the log sheet.
• Maintain assigned vehicle clean, tidy all the times and ensure it is road worthy.
• Ensure that the IOM vehicles are only used for official/authorized business.
• Ensure that the keys are returned for safeguarding at the end of the shift or handed over to the next driver.
• Ensure a hand over form is duly completed and signed by both drivers during the exchange of vehicles.
• Ensure that driver’s SOP is followed without any breach.
• Prepare convoy security clearances and forward them accordingly to the IOM Kenya Field Security Unit and ensure vehicle is kept secured at all times.
• Collect and deliver mail, official documents and other items as needed.
• Perform such other duties as may be assigned.

REQUIRED QUALIFICATIONS AND EXPERIENCE
EDUCATION

• Completed High/Secondary school education with two years of relevant professional experience.

EXPERIENCE

• At least two years’ continuous driving experience;
• Valid Driving License (A, B, C, E class), PSV licenses is an added advantage;
• Possession of a Government driving test grade I and II;
• Possession of Mechanical certificate from an accredited school is a plus;
• Good knowledge of vehicle maintenance and repairs;
• Good knowledge of routes within the country;
• Good knowledge and working experience with HF and VHF Radios
• Strong interpersonal and intercultural skills;
• Availability to work during weekends and after hours as requested;
• Mature individual, able to work independently, paying attention to detail and meeting deadlines;
• Good computer skills, especially in Ms Office: Word, Outlook and Excel.

SKILLS
LANGUAGES

• Required (specify the required knowledge) Desirable
• Fluency in both written and spoken
• English and Swahili.

COMPETENCIES1
Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 1

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a serviceoriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

Closing Date: 3rd April 2024

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

go to method of application »

CONTEXT:

• Under the overall supervision of the Senior Coordinator – Recovery and Resilience, and the direct supervision of the Programme Officer – Resilience and Solutions based in Nairobi, and the administrative supervision, the successful candidate will assist the implementation, monitoring and coordination of IOM Kenya’s emergency response, recovery and resilience-building projects and activities. S/he will closely coordinate with other technical/thematic staff, as relevant, in support of an integrated, multisectoral programmatic approach assisting populations affected by or vulnerable to the impacts of environmental degradation, climate change, natural hazards, conflict and/or instability.

CORE FUNCTIONS / RESPONSIBILITIES:

• Assist with implementation, monitoring and coordination of IOM Kenya emergency response, recovery and resilience-building activities in Mandera County spanning cash-based interventions, emergency shelter/NFI, WASH support, livelihoods, social cohesion, durable solutions and disaster risk reduction.
• IOM is committed to a diverse and inclusive environment. Internal and External candidates are eligible to apply to this vacancy.
• In close coordination with relevant project managers, assist with operational, administrative, and financial aspects of ongoing projects and activities ensuring that implementation meets the intended scope, timeframe, quality, targets and budget; engage with project beneficiaries and proactively identify problems and recommend remedial action.
• In coordination with relevant project managers, assist in the planning and implementation of needs-assessments in disaster or conflict-affected communities; participate in inter-agency humanitarian needs assessments, as requested.
• Assist with the execution of sound Monitoring, Evaluation, and Learning processes that encourage real time improvement based on lessons learned; undertake field visits to monitor and evaluate impact of programme activities on beneficiaries and receive and report beneficiary feedback, as required.
• Participate in inter-agency coordination mechanisms and meetings at the county level; proactively coordinate activities with county and local government partners and Implementing Partners (IPs).
• Prepare regular reports and programme updates on ongoing field activities.
• Promote gender, protection, Accountability to Affected Populations (AAP) and conflict sensitivity in programming, as relevant.
• Perform other relevant duties as assigned.

REQUIRED QUALIFICATIONS AND EXPERIENCE
EDUCATION

• Bachelor’s degree in political sciences, Economics, International Relations, Development Studies, Humanitarian Practice, Peace & Security, Disaster Risk Reduction or a related field from an accredited academic institution with four years of relevant professional experience.
• OR
• High School degree/diploma/certificate with six years of relevant work experience

EXPERIENCE

• Minimum of four years of experience in project management, monitoring and evaluation;
• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and/or other vulnerable groups is required;
• Prior experience in implementing and delivery of humanitarian response, recovery and resilience building is an added advantage;
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage;
• Computer/software literate, preferably knowledgeable in Microsoft Office, Adobe Acrobat and Photoshop with experience of maintaining a website.

SKILLS

• Delivers on set objectives in hardship situations;
• Works effectively with local authorities, stakeholders, beneficiaries, and the broader community to advance country office and regional objectives;
• Works effectively in high-pressure, rapidly changing environments.

LANGUAGE

• Fluency in English and Kiswahili is required.

REQUIRED VALUES
Inclusion & respect for diversity

• Celebrates diversity in all its forms
• Shows respect and sensitivity towards gender, culture, race and ethnicity, religion, sexual orientation, political conviction and other differences.
• Encourages the inclusion of all team members and stakeholders while demonstrating the ability to work constructively with people from different backgrounds and orientations.
• Promotes the benefits of diversity; values diverse points of view and demonstrates this in daily work and decision making.
• Proactively addresses any prejudice, biases and intolerance in the workplace.
• Actively contributes to creating and maintaining a safe, harmonious, and respectful working environment free from all forms of discrimination, harassment, (including sexual harassment) and abuse of authority

Integrity & transparency

• Upholds and promotes the United Nations Charter, IOM’s Standards of Conduct and Unified Staff Regulations and Rules.
• Delivers on commitments; manages the Organization’s resources honestly, reliably and sustainably.
• Embraces and encourages transparency, balancing this with the need for discretion and confidentiality as appropriate.
• Maintains impartiality and takes prompt action in cases of unprofessional or unethical behavior.
• Does not abuse one’s position and acts without consideration of personal gain. Is motivated by professional rather than personal concerns.
• Respects the principle of independence and neither seeks, nor accepts, instructions from Member States.

Professionalism

• Demonstrates professional competence, mastery of subject matter and a willingness to improve knowledge and skills.
• Seeks to raise professional standards in oneself and others through daily work and activities.
• Is cognizant that taking certain courses of action may threaten the reputation of the Organization.
• Shows self-control and persistence when faced with difficult problems; remains calm in stressful situations.
• Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
• Has a commitment to professional development.

Courage

• Does the right thing, even in particularly challenging and difficult situations.
• Shows resilience and respect in the face of adversity.
• Is decisive and versatile when faced with uncertainty and adapts quickly to change. Is prepared to take calculated risks to achieve the objectives of the Organization.
• Willing to speak up to protect others when misconduct or wrongdoing occurs.
• Is able to provide honest and constructive feedback to peers, direct reports or a supervisor.

Empathy

• Is able to stand in another person’s shoes and consider a situation from another perspective, even if one doesn’t agree with it.
• Supports and relates to others; actively seeks to emotionally understand what other people may be feeling.
• Is fully present when working with others, actively listening and engaging.
• Encourages collaboration through a willingness to consider multiple perspectives and opinions.

REQUIRED COMPETENCIES
Teamwork

• Fosters a sense of team spirit by developing a shared understanding, accountability and enthusiasm for the team’s work.
• Displays a high level of cultural awareness, sensitivity to different ways of working and leverages individual strengths in order to build a better team.
• Shares credit for team accomplishments and ensures that the contribution of others is recognized.
• Helps create a positive team spirit, putting aside personal considerations to help the team achieve its goals.

Delivering Results

• Produces high-quality results and workable solutions that meet clients’ needs.
• Anticipates constraints, identifies solutions and takes responsibility for addressing critical situations.
• Monitors own and others’ work in a systematic and effective way, ensuring required resources and outputs.
• Aligns projects with Organization’s mission and objectives and demonstrates a good understanding of the impact of team’s and own work on external and internal counterparts.

Managing and Sharing Knowledge

• Disseminates and shares knowledge openly and actively contributes to knowledge/network communities for topics relevant to area of expertise.
• Encourages knowledge sharing across units/departments and ensures that knowledge as captured, recorded and disseminated appropriately.
• Builds networks for the effective communication and exchange of knowledge and ideas and puts others into contact with various sources of knowledge.
• Contributes to an environment that is conducive to innovation and learning.

Accountability

• Proactively seeks responsibility in delivering towards the goals of the organization.
• Plans and organizes work with a clear and deliberate focus, ensuring commitments are easily identified and progress is widely communicated.
• Stands by the actions of team or department, publicly accepting ownership.
• Takes responsibility of own shortcomings and those of the work unit, where applicable.

Communication

• Speaks and writes clearly and effectively.
• Seeks to share information with others, with due respect for diversity and confidentiality of specific sensitive information.
• Listens and seeks to understand without bias and responds appropriately.
• Shares information and keeps others up to date; actively seeks others’ views and ideas and respects their contribution.
• Tailors communication style to suit audience.

Closing Date: 4th April 2024

go to method of application »

Under the general supervision of the Head of Operations, East and Southern Africa (ESA), the direct supervision of the Project Officer, and in close coordination with the United States Refugee Admissions Program (USRAP) Coordination structures, the Senior Project Assistant (Finance) will assist the Project Officer in all aspects of financial and budget management for Resettlement and Movement Management (RMM) programmes in East and Southern Africa, in particular the incumbent will undertake the below responsibilities: -
IOM is committed to a diverse and inclusive environment. Internal and External candidates are eligible to apply to this vacancy.

Core Functions / Responsibilities:

• Coordinate with East and South Africa (ESA) Country Office Resource Management Officers (RMO), Resettlement and Movement Management (RMM) Operations Officers, and the Regional Resettlement and Movement Management (RRMM) team for ESA to prepare budgets (and revisions), based on programmatic needs and in line with donor and IOM guidelines.
• Create and maintain regular reporting to ensure that country and RRMM operational budgets are utilized in line with donor expectations. Regularly update country mission management, the Project Officer and the Head of Operations, East and Southern Africa to ensure strategic utilization of programmes resources.
• Serve as the focal point for regional and country level budget preparation, revision and activation in line with IOM’s program management guidelines.
• Regularly undertake field travel to ESA countries to provide training and support in USRAP /RMM budgeting, reporting, and cost allocation and to verify whether missions are complying with IOM – PRM (Population Refugee and Migration) Memorandum of Understanding (MOU), for expenditure as well as IOM infrastructure costs.
• Determine, harmonize, review and establish, through cost-benefit analysis, the fees for all operational services to be charged to resettlement partners and migrants for on-going and new resettlement projects in IOM Transit Centres, offices and/or accommodation guest houses in the region in coordination with concerned missions.
• Review agreements and contracts with various service providers, suppliers, and partners servicing USRAP projects in coordination with the IOM HQs Legal Department and/or concerned missions.
• Review existing systems and procedures and recommend improvements to strengthen internal monitoring, evaluation and control systems and improve efficiency and effectiveness.
• Provide information, statistics, cost estimates and budgets to the Project Officer and the Head of Operations, East and Southern Africa, concerned missions, and USRAP Global Management Team in IOM Washington, upon request and in coordination with the Project Officer and the Head of Operations, East and Southern Africa.
• Consult and coordinate closely with the USRAP Global Programme Coordinator in IOM Washington, the USRAP Financial Analysts based in the Manila Administrative Center (MAC), and IOM partners and donors as needed on related financial and administrative matters.
• Maintain and ensure the confidentiality and integrity of all USRAP-related information by implementing control procedures in line with USRAP standards of conduct and data protection rules. Alert the Project Officer and the Head of Operations, East and Southern Africa of any potential non-compliance demonstrated within financial records.
• Any other duties assigned.

Required Qualifications and Experience
Education

• Bachelor’s Degree in Business Administration, Accounting, Finance, or a related field from an accredited institution and five years relevant working experience,
• Or;
• High School Diploma with seven years of relevant professional experience.

Experience

• Prior experience with program financial management and/or the production of reports is preferred.
• At least 5 years of relevant experience in such areas as protection, inclusion, AAP, migrant assistance, refugee resettlement, monitoring and evaluation, diversity, equality and inclusion, social work, etc.
• Experience with USRAP and RMM programs is preferred. Experience using IOM Program Management Databases and tools (eg PRIMA, PRISM etc) is an advantage.
• Experience with processing systems such as MiMOSA and iGATOR is preferred.
• Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP is a distinct advantage.
• Attention to detail, ability to organize paperwork, and to create efficient accounting systems is preferred.
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

Skills

• Strong interpersonal and communication skills.
• Attention to detail with an ability to organise.
• Self-motivated, objective driven and able to use own initiative and work under pressure with minimum supervision.
• Computer/software literate with good knowledge of Microsoft Office applications.

Language

• Fluency in both written and spoken English and Kiswahili.

Required Values
Inclusion & respect for diversity

• Celebrates diversity in all its forms.
• Shows respect and sensitivity towards gender, culture, race and ethnicity, religion, sexual orientation, political conviction and other differences.
• Encourages the inclusion of all team members and stakeholders while demonstrating the ability to work constructively with people from different backgrounds and orientations.
• Promotes the benefits of diversity; values diverse points of view and demonstrates this in daily work and decision making.
• Proactively addresses any prejudice, biases and intolerance in the workplace.
• Actively contributes to creating and maintaining a safe, harmonious, and respectful working environment free from all forms of discrimination, harassment, (including sexual harassment) and abuse of authority.

Integrity & transparency

• Upholds and promotes the United Nations Charter, IOM’s Standards of Conduct and Unified Staff Regulations and Rules.
• Delivers on commitments; manages the Organization’s resources honestly, reliably and sustainably.
• Embraces and encourages transparency, balancing this with the need for discretion and confidentiality as appropriate.
• Maintains impartiality and takes prompt action in cases of unprofessional or unethical behavior.
• Does not abuse one’s position and acts without consideration of personal gain. Is motivated by professional rather than personal concerns.
• Respects the principle of independence and neither seeks, nor accepts, instructions from Member States.

Professionalism

• Demonstrates professional competence, mastery of subject matter and a willingness to improve knowledge and skills.
• Seeks to raise professional standards in oneself and others through daily work and activities.
• Is cognizant that taking certain courses of action may threaten the reputation of the Organization.
• Shows self-control and persistence when faced with difficult problems; remains calm in stressful situations.
• Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
• Has a commitment to professional development.

Courage

• Does the right thing, even in particularly challenging and difficult situations.
• Shows resilience and respect in the face of adversity.
• Is decisive and versatile when faced with uncertainty and adapts quickly to change. Is prepared to take calculated risks to achieve the objectives of the Organization.
• Willing to speak up to protect others when misconduct or wrongdoing occurs.
• Is able to provide honest and constructive feedback to peers, direct reports or a supervisor.

Empathy

• Is able to stand in another person’s shoes and consider a situation from another perspective, even if one doesn’t agree with it.
• Supports and relates to others; actively seeks to emotionally understand what other people may be feeling.
• Is fully present when working with others, actively listening and engaging.
• Encourages collaboration through a willingness to consider multiple perspectives and opinions.

Required Competencies
Teamwork

• Fosters a sense of team spirit by developing a shared understanding, accountability and enthusiasm for the team’s work.
• Displays a high level of cultural awareness, sensitivity to different ways of working and leverages individual strengths in order to build a better team.
• Shares credit for team accomplishments and ensures that the contribution of others is recognized.
• Helps create a positive team spirit, putting aside personal considerations to help the team achieve its goals.

Delivering Results

• Produces high-quality results and workable solutions that meet clients’ needs.
• Anticipates constraints, identifies solutions and takes responsibility for addressing critical situations.
• Monitors own and others’ work in a systematic and effective way, ensuring required resources and outputs.
• Aligns projects with Organization’s mission and objectives and demonstrates a good understanding of the impact of team’s and own work on external and internal counterparts.

Managing and Sharing Knowledge

• Disseminates and shares knowledge openly and actively contributes to knowledge/network communities for topics relevant to area of expertise.
• Encourages knowledge sharing across units/departments and ensures that knowledge as captured, recorded and disseminated appropriately.
• Builds networks for the effective communication and exchange of knowledge and ideas and puts others into contact with various sources of knowledge.
• Contributes to an environment that is conducive to innovation and learning.

Accountability

• Proactively seeks responsibility in delivering towards the goals of the organization.
• Plans and organizes work with a clear and deliberate focus, ensuring commitments are easily identified and progress is widely communicated.
• Stands by the actions of team or department, publicly accepting ownership.
• Takes responsibility of own shortcomings and those of the work unit, where applicable.

Communication

• Speaks and writes clearly and effectively.
• Seeks to share information with others, with due respect for diversity and confidentiality of specific sensitive information.
• Listens and seeks to understand without bias and responds appropriately.
• Shares information and keeps others up to date; actively seeks others’ views and ideas and respects their contribution.
• Tailors communication style to suit audience.

Closing Date: 08 April 2024

go to method of application »

Under the overall supervision of the Senior Coordinator, and direct supervision of the Programme Officer (Shelter and Settlements), the incumbent will assist administrative, coordination, implementation, monitoring and reporting aspects of activities under IOM Kenya’s R&R programme. In particular, the incumbent will:
Core Functions / Responsibilities:

• Assist in implementing and monitoring all operational, logistical and administrative aspects of IOM Kenya’s programmes on Recovery and Resilience in close coordination with the Project Manager.
• Liaise and coordinate with government partners, local authorities, and other stakeholder on the implementation of R&R projects.
• Document and maintain records of project-related correspondence, progress and other relevant technical documents including payment requests and similar routine documentation for the projects.
• Assist in the development of visibility and communication materials and other relevant background documents.
• Draft reports and correspondence and assist in dissemination to relevant counterparts.
• Provide technical support in order to increase the understanding of relevant and interested partners.
• Participate in IOM meetings and conferences relevant to the R&R Unit in IOM Kenya, as assigned by the Project Manager
• Maintain linkages and liaison with partner agencies and ministries, relevant to the unit as directed.
• Organize conferences and/or training sessions, as necessary.
• Undertake duty travels related to the project implementation.
• Perform other relevant duties as assigned.

Required Qualifications and Experience
Education

• University degree in Environmental Studies, Climate Change, Development, Migration Studies or a related field from an accredited academic institution, with two years of relevant professional experience;
• or
• Completed High School diploma from an accredited academic institution, with four years of relevant professional experience.

Experience

• Minimum 3 years of relevant professional experience in a similar setting & capacity
• Demonstrated experience in project assistance or project implementation in international donor funded projects.
• Experience in contributing to drafting to project documents and reports.
• Familiarity with issues of migration.
• Work experience in IOM, UN agency, non-governmental organization, or international organization is required.
• Extensive experience in liaison and cooperation with governmental authorities and UN partners is required.
• Good level of computer literacy, including database applications.
• Previous work with migration issues and the ability to make adequate presentations.
• Experience working in hardship situations.
• Experience in recovery and resilience projects would be an advantage.

Skills

• Delivers on set objectives in hardship situations;
• Works effectively with local authorities, stakeholders, beneficiaries, and the broader community to advance country office and regional objectives;
• Works effectively in high-pressure, rapidly changing environments.

Language

• Fluency in English and Kiswahili is required.

Required Values
Inclusion & respect for diversity

• Celebrates diversity in all its forms
• Shows respect and sensitivity towards gender, culture, race and ethnicity, religion, sexual orientation, political conviction and other differences.
• Encourages the inclusion of all team members and stakeholders while demonstrating the ability to work constructively with people from different backgrounds and orientations.
• Promotes the benefits of diversity; values diverse points of view and demonstrates this in daily work and decision making.
• Proactively addresses any prejudice, biases and intolerance in the workplace.
• Actively contributes to creating and maintaining a safe, harmonious, and respectful working environment free from all forms of discrimination, harassment, (including sexual harassment) and abuse of authority

Integrity & transparency

• Upholds and promotes the United Nations Charter, IOM’s Standards of Conduct and Unified Staff Regulations and Rules.
• Delivers on commitments; manages the Organization’s resources honestly, reliably and sustainably.
• Embraces and encourages transparency, balancing this with the need for discretion and confidentiality as appropriate.
• Maintains impartiality and takes prompt action in cases of unprofessional or unethical behavior.
• Does not abuse one’s position and acts without consideration of personal gain. Is motivated by professional rather than personal concerns.
• Respects the principle of independence and neither seeks, nor accepts, instructions from Member States.

Professionalism

• Demonstrates professional competence, mastery of subject matter and a willingness to improve knowledge and skills.
• Seeks to raise professional standards in oneself and others through daily work and activities.
• Is cognizant that taking certain courses of action may threaten the reputation of the Organization.
• Shows self-control and persistence when faced with difficult problems; remains calm in stressful situations.
• Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
• Has a commitment to professional development.

Courage

• Does the right thing, even in particularly challenging and difficult situations.
• Shows resilience and respect in the face of adversity.
• Is decisive and versatile when faced with uncertainty and adapts quickly to change. Is prepared to take calculated risks to achieve the objectives of the Organization.
• Willing to speak up to protect others when misconduct or wrongdoing occurs.
• Is able to provide honest and constructive feedback to peers, direct reports or a supervisor.

Empathy

• Is able to stand in another person’s shoes and consider a situation from another perspective, even if one doesn’t agree with it.
• Supports and relates to others; actively seeks to emotionally understand what other people may be feeling.
• Is fully present when working with others, actively listening and engaging.
• Encourages collaboration through a willingness to consider multiple perspectives and opinions.

Required Competencies
Teamwork

• Fosters a sense of team spirit by developing a shared understanding, accountability and enthusiasm for the team’s work.
• Displays a high level of cultural awareness, sensitivity to different ways of working and leverages individual strengths in order to build a better team.
• Shares credit for team accomplishments and ensures that the contribution of others is recognized.
• Helps create a positive team spirit, putting aside personal considerations to help the team achieve its goals.

Delivering Results

• Produces high-quality results and workable solutions that meet clients’ needs.
• Anticipates constraints, identifies solutions and takes responsibility for addressing critical situations.
• Monitors own and others’ work in a systematic and effective way, ensuring required resources and outputs.
• Aligns projects with Organization’s mission and objectives and demonstrates a good understanding of the impact of team’s and own work on external and internal counterparts.

Managing and Sharing Knowledge

• Disseminates and shares knowledge openly and actively contributes to knowledge/network communities for topics relevant to area of expertise.
• Encourages knowledge sharing across units/departments and ensures that knowledge as captured, recorded and disseminated appropriately.
• Builds networks for the effective communication and exchange of knowledge and ideas and puts others into contact with various sources of knowledge.
• Contributes to an environment that is conducive to innovation and learning.

Accountability

• Proactively seeks responsibility in delivering towards the goals of the organization.
• Plans and organizes work with a clear and deliberate focus, ensuring commitments are easily identified and progress is widely communicated.
• Stands by the actions of team or department, publicly accepting ownership.
• Takes responsibility of own shortcomings and those of the work unit, where applicable.

Communication

• Speaks and writes clearly and effectively.
• Seeks to share information with others, with due respect for diversity and confidentiality of specific sensitive information.
• Listens and seeks to understand without bias and responds appropriately.
• Shares information and keeps others up to date; actively seeks others’ views and ideas and respects their contribution.
• Tailors communication style to suit audience

Closing Date: 10 th April 2024

go to method of application »

• Under the overall and administrative supervision of the Regional Director of the East and Horn of Africa (EHOA) and direct supervision of the Regional Program Management Officer (Better Regional Migration Management) and the overall technical supervision of the Senior Regional Thematic Specialist, Labour Mobility and Social Inclusion, and in collaboration with the BRMM Program Officers in BRMM program targeted countries and Media and Communication Unit (MCU) of the EHOA RO, the successful candidate will be responsible for supporting the implementation of the Better Regional Migration Management Program (BRMM) and for creating synergies with related regional project activities, including IOM’s Joint Labour Migration Program (JLMP), IDF EAC and other relevant regional and national EHOA programs/projects.

Core Functions / Responsibilities:

• Support in coordinating the regional Return of Qualified Nationals and diaspora engagement to Ethiopia, Kenya, Somalia and Uganda through outreach and mobilizing diaspora.
• Compile beneficiaries' case studies showcasing the impact of BRMM interventions.
• Coordinating donor reports on the activities of RMFM, the RMFM technical working groups, and other BRMM activities in the Regional Office and Country Offices with the support of M&E officer.
• Support BRMM FP in COS in building and strengthening relationships with civil society organizations, community leaders, and students from higher education institutions, etc., to facilitate the smooth implementation of BRMM activities.
• Undertake regular field visits to coordinate the implementation of the M&E plan and to provide procedural guidance.
• Support the program staff in the development and design of new projects for donor submission, including carrying out specific thematic assessments as required.
• Support and guide Countries in the development and implementation activities focused on promoting safe and regular pathways, migrant workers’ rights and gender issues and fostering a culture of respect and equality.
• In cooperation with the M&E RO BRMM focal point, contribute to the development of an M&E framework to capture the reach and impact of the project’s messaging and events and report against relevant indicators.
• Coordinate the development and implementation of a “migrants as messengers” activity in key BRMM countries
• Contribute to the program's interim/final reporting to the donor.
• Engage and provide technical support to the RMFM's Ministerial and Technical working groups events, workshops/trainings, rapid assessments, and other related activities.
• Identify opportunities for new projects and participate in the development of proposals for a new phase of BRMM and other activities in coordination and consultation with the BRMM program team.
• Perform such other duties as may be assigned.

Required Qualifications and Experience
Education

• Master’s degree in Social or development Sciences, Communication, Migration Studies, International or public relations or a related field from an accredited academic institution with two years of relevant professional experience; or
• University degree in the above fields with four years of relevant professional experience.

Experience

• Understanding of contemporary developments in Labour migration, return and reintegration in EHoA and global processes such as GCM and SDGs.
• Knowledge around migrant workers protection issues, in the region and in humanitarian situations.
• Experience in developing and implementing communication strategies and plans including organizing outreach programs, campaigns and developing case studies.
• Strong communication skills are essential, including excellent writing, editing and verbal communication abilities.
• Good knowledge of the UN system and organizational mandates as well as interagency cooperation platforms on migration.
• Proficiency in relevant software and tools is important. This may include Microsoft Office suite (Word, Excel, PowerPoint), communication tools (such as social media platforms and graphic design photography and video production.
• Prior experience in a similar role, preferably in the development sector or within NGOs or other UN agencies

Skills

• A deep understanding of migration dynamics, trends, policies, and issues is essential. This includes knowledge of international migration frameworks, such as the Global Compact for Safe, Orderly and Regular Migration, as well as regional and national migration policies.
• Ability to develop comprehensive communication strategies to raise awareness, inform, and engage various stakeholders on migration issues.
• Proficiency in creating various types of content, including articles, reports, blog posts, social media posts, infographics, videos, and multimedia materials for donor reporting.
• The ability to communicate effectively with diverse audiences, including migrants, host communities, government officials, civil society organizations, and the general public, while demonstrating cultural sensitivity and understanding.

Languages

• External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (Arabic, Chinese, French, Russian, or Spanish).
• For all applicants, fluency in English is required (oral and written).

Desirable

• Working knowledge of East and Horn of Africa Languages

Required Competencies
The incumbent is expected to demonstrate the following values and competencies:

• Values - all IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Closing Date: 10 April 2024

go to method of application »

• Under the overall coordination of the Head of Programmes and Policy Development and the direct supervision of the Data and Research Coordinator, the successful candidate will be accountable and responsible to support data management initiatives aiming to streamline Data Management, Information Management (IM) activities, and Geographic Information Systems (GIS) related tasks of IOM Kenya.

Core Functions / Responsibilities:

• Support the technical aspects of IM initiatives for establishing and maintaining tools, workflows, and standards for the data cleaning, analyzing, and protection-oriented data sharing within IOM Kenya and beyond.
• Support the development and enhancement of the integrated methodology for data collection, including drafting KoBo tools and information packaging as required.
• Provide inputs on the design, mapping, assessment, and monitoring of relevant data sources, sampling methodologies and related tools such as mapping enumeration areas, and make these available for internal and external reports and publications.
• Support the design of databases and provide maintenance. Current databases rely on knowledge of SQL, KoBo and PowerBi.
• IOM is committed to a diverse and inclusive environment. Internal and External candidates are eligible to apply to this vacancy.
• Provide technical assistance with IT-related components of data collection processes and data management activities including encoding, storing, and transferring data as well as processing for data integration and quality control.
• Implement and supervise the integrated mechanism (including PRIMA) for data gathering and information management across all activities to facilitate accurate, reliable, and timely data collection, storage, and submission.
• Facilitate and monitor the effective use of the designated information system and other databases and uphold strict standards of data integrity, ethical data use and data protection policies.
• Support strategic and operational decision-making by processing and analyzing data and information and presenting it in user-friendly formats (e.g., dashboards, graphs, charts, maps, etc.), utilizing the latest data visualization and mapping technologies.
• Support designing and managing databases, spreadsheets, and other data management tools, and check the quality of humanitarian data for accuracy and consistency.
• Provide inputs on the design, mapping, assessment, and monitoring of DTM operations data sources and make these available for internal and external reports and publications.
• Produce spatial analysis, maps, and related information products for the DTM activities, as requested.
• Assist in the development of data sharing tools, web-based applications, and reporting tools under the guidance of the Data and Research Coordinator.
• Provide user support, guidelines, training materials and training sessions on the deployment, use, operation and maintenance of assessment tools and data collection systems.
• Perform any other duties relevant as assigned

Required Qualifications and Experience
Education

• Bachelor’s degree in Statistics, Mathematics, Information Technology or any other related field from an accredited academic institution with five (5) years relevant working experience;
• Or
• Completed High School diploma from an accredited academic institution with seven (7) years of relevant professional experience.

Experience

• Minimum five years’ experience in a related field; experience in Technology, Information Management or Computer Science; preferably within the international humanitarian field
• Proven aptitude with the following software and languages: Microsoft Excel, SQL, KoBo, PowerBi, SPSS or STATA or R.
• Previous research work experience in working with governmental and non-governmental, and/or international organization/institutions.
• Familiarity with Survey encoding, Data collection and visualization software, such as KOBO, Open Data Kit (ODK), and Power BI application is a distinct advantage.
• Consolidated experience in liaising with, national/international institutions, UN agencies and non-governmental organizations is an advantage.
• Prior work experience with UN agencies or international humanitarian organizations is a strong advantage.
• Proven experience in organizing meetings, conferences, and events.
• Proficiency in MS office, ArcGIS and one or more designing software is required and;

Language

• Fluency in English and Kiswahili is required.

Required Values
Inclusion & respect for diversity

• Celebrates diversity in all its forms
• Shows respect and sensitivity towards gender, culture, race and ethnicity, religion, sexual orientation, political conviction and other differences.
• Encourages the inclusion of all team members and stakeholders while demonstrating the ability to work constructively with people from different backgrounds and orientations.
• Promotes the benefits of diversity; values diverse points of view and demonstrates this in daily work and decision making.
• Proactively addresses any prejudice, biases and intolerance in the workplace.
• Actively contributes to creating and maintaining a safe, harmonious, and respectful working environment free from all forms of discrimination, harassment, (including sexual harassment) and abuse of authority

Integrity & transparency

• Upholds and promotes the United Nations Charter, IOM’s Standards of Conduct and Unified Staff Regulations and Rules.
• Delivers on commitments; manages the Organization’s resources honestly, reliably and sustainably.
• Embraces and encourages transparency, balancing this with the need for discretion and confidentiality as appropriate.
• Maintains impartiality and takes prompt action in cases of unprofessional or unethical behavior.
• Does not abuse one’s position and acts without consideration of personal gain. Is motivated by professional rather than personal concerns.
• Respects the principle of independence and neither seeks, nor accepts, instructions from Member States.

Professionalism

• Demonstrates professional competence, mastery of subject matter and a willingness to improve knowledge and skills.
• Seeks to raise professional standards in oneself and others through daily work and activities.
• Is cognizant that taking certain courses of action may threaten the reputation of the Organization.
• Shows self-control and persistence when faced with difficult problems; remains calm in stressful situations.
• Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
• Has a commitment to professional development.

Courage

• Does the right thing, even in particularly challenging and difficult situations.
• Shows resilience and respect in the face of adversity.
• Is decisive and versatile when faced with uncertainty and adapts quickly to change.
• Is prepared to take calculated risks to achieve the objectives of the Organization.
• Willing to speak up to protect others when misconduct or wrongdoing occurs.
• Is able to provide honest and constructive feedback to peers, direct reports or a supervisor.

Empathy

• Is able to stand in another person’s shoes and consider a situation from another perspective, even if one doesn’t agree with it.
• Supports and relates to others; actively seeks to emotionally understand what other people may be feeling.
• Is fully present when working with others, actively listening and engaging.
• Encourages collaboration through a willingness to consider multiple perspectives and opinions.

Required Competencies
Teamwork

• Fosters a sense of team spirit by developing a shared understanding, accountability and enthusiasm for the team’s work.
• Displays a high level of cultural awareness, sensitivity to different ways of working and leverages individual strengths in order to build a better team.
• Shares credit for team accomplishments and ensures that the contribution of others is recognized.
• Helps create a positive team spirit, putting aside personal considerations to help the team achieve its goals.

Delivering Results

• Produces high-quality results and workable solutions that meet clients’ needs.
• Anticipates constraints, identifies solutions and takes responsibility for addressing critical situations.
• Monitors own and others’ work in a systematic and effective way, ensuring required resources and outputs.
• Aligns projects with Organization’s mission and objectives and demonstrates a good understanding of the impact of team’s and own work on external and internal counterparts.

Managing and Sharing Knowledge

• Disseminates and shares knowledge openly and actively contributes to knowledge/network communities for topics relevant to area of expertise.
• Encourages knowledge sharing across units/departments and ensures that knowledge as captured, recorded and disseminated appropriately.
• Builds networks for the effective communication and exchange of knowledge and ideas and puts others into contact with various sources of knowledge.
• Contributes to an environment that is conducive to innovation and learning.

Accountability

• Proactively seeks responsibility in delivering towards the goals of the organization.
• Plans and organizes work with a clear and deliberate focus, ensuring commitments are easily identified and progress is widely communicated.
• Stands by the actions of team or department, publicly accepting ownership.
• Takes responsibility of own shortcomings and those of the work unit, where applicable.

Communication

• Speaks and writes clearly and effectively.
• Seeks to share information with others, with due respect for diversity and confidentiality of specific sensitive information.
• Listens and seeks to understand without bias and responds appropriately.
• Shares information and keeps others up to date; actively seeks others’ views and ideas and respects their contribution.
• Tailors communication style to suit audience.