Career Opportunity at HRBP Solutions

Job Responsibilities

Performing a variety of administrative and clerical duties in support of the Human Resource department and strictly ensures that the necessary administrative work is implemented within established timelines;

• Performs various office works which require very good computer knowledge (e.g. prepare and modify documents including contracts, correspondence, reports, drafts, memos and emails);
• Maintains accurate and complete physical and electronic personal, archived and general Human Resources files;
• Provides administrative support and follow-up in recruitment and training,
• Opens, sorts and distributes incoming correspondence;
• Schedules and coordinates meetings, appointments and travel arrangements;
• Takes minutes of departmental meetings and circulates these;
• Maintains office supplies for department;
• Ensures information flow for HR issues within his/her area of responsibility
• Knows, applies and complies with all the administrative procedures linked to her/his work;
• Develops and maintains a pleasant working relationship with colleagues and superiors;
• Any other tasks as delegated.

Qualifications

• Minimum of 3 years´ work experience in similar field of activity,
• Good interpersonal and communication skills with very good knowledge of spoken and written English, particularly business English,
• Computer literate with very good knowledge of Word, Excel and Power Point,
• Detail-oriented, methodical and highly organised in their work, and practices strict adherence to timelines,
• Possessing a strong degree of honesty and integrity, and a solid sense of business ethics including the ability to appropriately handle confidential information,
• Flexible and motivated self-starter personality,
• Clerical HR experience is a strong bonus.
• Diploma in Human Resources, Business Administration or related fields

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Job Responsibilities

• Assist with hiring process, including advertising for new positions, reviewing applicants CVs, short listing candidates, reference checking and on boarding of new staff members
• Ensure the necessary documents for new employees (e.g. IDs, KRA PIN, NSSF, NHIF and bank account details etc.) are obtained and maintained and that HR policies are applied consistently across new hires
• Maintain official staff personnel files
• Serve as the liaison between company staff and benefit providers (such as health insurance)
• HR administration, such as leave management, maintenance of staff records, compensation and benefits administration and record keeping
• Ensure that enquiries in HR office are dealt with promptly and courteously
• Manage and alert the HR Officer on confirmations, expiry of contracts, etc.
• Coordinate the exit/clearing process of staff who resign or their services terminated
• Assist in employee orientation, development, and training logistics and record keeping
• Ensure and coordinate employee safety, welfare, wellness, and health reporting and employee services
• Any other tasks as required by the HR Manager.

Qualifications

• Minimum of a Diploma in Human Resources and/or Administration from a recognized institution
• Bachelors Degree in a relevant field will be an added advantage
• At least 5 years prior experience in a similar job, in a busy environment
• High level of confidentiality and integrity
• Must be attentive to details
• Excellent written and oral communication skills
• Good interpersonal skills
• Competent in Microsoft Office
• Strong leadership and organizational skills, demonstrated by ability to work both independently and within a team