Human Resources & Administration Team Lead at Janta Kenya

Job Description

Key Responsibilities

• Strategic Planning and Implementation
  • Development, updating, and implementation of sound HR policies and systems to ensure compliance with the Employment and Labour Laws and generally accepted standards and practices.
  • Develop and implement HR strategies and initiatives that align with the overall business strategy.
    Bridge management and employee relations by addressing demands, grievances, or other issues.
• Recruitment and Staffing
  • Coordinate workforce planning activities; recruitment, selection, and placement of staff as per the approved workforce plans (Interviews, background checks, drafting and signing of contracts of employment and appointment of special committees, and induction process).
  • Ensure that the staffing needs of the organization are met promptly and efficiently.
  • Maintain and update work and reporting structures as well as job descriptions and job specifications for all positions within the company.
• Performance Management
  • Develop and administer effective performance management and review processes.
  • Provide constructive feedback and coaching to employees and management.
• Training and Development
  • Identify training needs and organize training programs to ensure employees are fully equipped to meet their job requirements.
  • Develop and coordinate professional development and leadership, within the company; assist heads of departments to conduct a training needs analysis, induction of new staff members, planning and co-ordinate team buildings as well as training and development programs.
• Compliance and Policy Management
  • Oversee the development, updating, and implementation of sound HR policies and systems to ensure compliance with the Employment and Labour Laws and generally accepted standards and practices.
  • Ensure compliance with labour regulations and HR policies.
• Compensation and Benefits
  • Oversee compensation and benefits plans to ensure they are competitive and equitable.
  • Manage payroll processing, ensuring accuracy and compliance.
• Employee Relations
  • Develop, recommend, and implement sound employee relations and satisfaction; carry out and present to the management annual employee engagement and satisfaction surveys.
  • Foster a positive working environment by addressing and resolving workplace issues.
  • Promote HR programs to create an efficient and conflict-free workplace.
  • Coordinate staff grievance processes to ensure they run smoothly, according to law, and company policy, and in a just manner.
• Employee Safety and Welfare
  • Oversee and coordinate the health and safety of staff; Ensure staff are issued with appropriate PPEs as well as wellness activities (medical camps and talks);
  • Oversee any Employee Assistance programs (EAPs) designed to support employees at the workplace.
• HR Metrics and Reporting
  • Maintain current and historical HR records by designing a filing and retrieval system to ensure proper documentation of staff records and data.
  • Analyze HR metrics (e.g., turnover rates, cost-per-hire) to make informed business decisions.
  • Prepare reports on HR activities and metrics for upper management.
• Office Administration
  • Oversee and coordinate overall office administration and general office management. This includes office keys management, allocation of workstations to staff members (including office supplies, computers, equipment, and furniture), coordinating traveling needs for employees, Renewal of workplace licenses, (EPZ licenses, etc), and provision of clean drinking water and meals.

Skill & Experience

• Bachelor’s degree in Human Resource Management
• At least 5 years in the manufacturing sector, preferably a Food Processing Company as HR Lead, HR Manager, or similar role.
• IHRM Membership Required
• Training on food safety and quality management standards FSSC 22000, ISO 9001 will be an added advantage

Competence:

• In-depth knowledge of Kenyan labour law and HR best practices.
• Excellent communication and interpersonal skills.
• Strong decision-making and problem-solving skills.
• Ability to lead and develop HR department staff members.
• Proficient in HR software and Microsoft Office Suite.
• Experience in conflict resolution, disciplinary processes, and workplace investigations.
• Experience in strategic planning and implementation of HR initiatives.